[NCSG-EC] ICANN78 / Hamburg travel slots

Thu Jun 8 18:44:53 EEST 2023

I'm taking the NPOC slot.

On Thu, Jun 8, 2023, 10:25 AM Johan Helsingius via NCSG-EC <
ncsg-ec at lists.ncsg.is> wrote:

> So we have 2 travel slots to allocate for the EC for Hamburg.
> Has there been any discussion within NPOC and NCUC about
> allocating them?
>
>         Julf
>
>
>
> -------- Forwarded Message --------
> Subject:        REMINDER-ICANN78 | Hamburg | Supported Travelers Database
> Due
> | Thursday, 22 June 2023
> Date:   Thu, 8 Jun 2023 14:04:27 +0000
> From:   Andrea Glandon <andrea.glandon at icann.org>
> To:     julf at julf.com <julf at julf.com>, plommer at gmail.com
> <plommer at gmail.com>, benakin at gmail.com <benakin at gmail.com>
> CC:     Brenda Brewer <brenda.brewer at icann.org>, Daniel Gluck
> <daniel.gluck at icann.org>, Andrea Glandon <andrea.glandon at icann.org>
>
>
>
> Dear all,
>
> In order to service your travel needs for ICANN78 Hamburg in a timely
> fashion, please submit your meeting database to gnso-secs at icann.org
> <mailto:gnso-secs at icann.org>by *Thursday, 22 June 2023*
>
> **
>
>    * As a reminder, for the AGM meeting only, incoming Councilors get
>      funding, as well as the then-incumbent Councilors.
> A timely response would be appreciated in view of visa issues and the
> OFAC review. The deadline for submissions is critical to allow for
> confirmed reservation numbers as required for visa and travel arrangements.
>
> *TRAVEL BOOKING PROCESS*
>
> In order for Funded Travelers to start booking travel, they MUST
> complete Steps 1, 2, and 3.
>
>
>
> *WHO*
>
>
>
> *WHAT*
>
> 1
>
>
>
> Funded Traveler
>
>
>
> Register for meeting using the Funded Traveler Registration Link
> provided by ICANN Travel Support
>
> 2
>
>
>
> Funded Traveler
>
>
>
> Approved for Trade Regulations Review
>
> 3
>
>
>
> Funded Traveler
>
>
>
> Receive Travel Funding Confirmation Email from ICANN Travel Support
>
> 4
>
>
>
> *Funded Traveler*
>
>
>
> *Book Air Travel for meeting*
>
>
>
>
>
>
>
>
>
> *Approved dates of Arrival and Departure*
>
> *ARRIVAL DATE*
>
>
>
> *DEPARTURE DATE*
>
> *Friday,  20 October*
>
>
>
> *Friday, 27 October*
>
> For air, this must be booked using either via our online booking
> platform (Concur) or official travel agency (FCM). ICANN org does not
> allow self-booking
>
> Here is a short
> video:https://schedule.icann.org/bookingintro[schedule.icann.org]
> <
> https://urldefense.com/v3/__https:/schedule.icann.org/bookingintro__;!!PtGJab4!6pW1_pdlgZAWc4plnfVraHDns0K10hlcwttUG1zqaysd4w_HDu0y08J0oYf_hLGNbh5C576I-YmA6W8p2ai-bkNqjA$>which
>
> may be helpful and explains the basic.
>
> Please note that when requesting travel support, in the interest of
> fairness and in light of budget restrictions we would like you to take
> the following into consideration:
>
> 1.Respond timely to ICANN Travel regarding your upcoming travel and book
> by deadline given in email.
>
> 2.If you require a visa to enter the country, please make sure to
> acquire your visa immediately. Please contact the ICANN travel team to
> let them know you will need a visa.
>
> 3.*06 September 2023(45 days before travel)*is the last day to submit
> additions/replacements.
>
> 4.Requests past the deadline will be handled on a case by case basis by
> ICANN. All additional travelers added after the 90-day deadline are
> subject to availability, may NOT be placed in the same hotel as their
> funded traveler groups, and may not be able to attend due to visa issues.
>
> 5.If possible please book direct travel requests. Detours and multi-stop
> trips are unfortunately not guaranteed.
>
> 6.If travelers want to extend their stay this must be done at their own
> expense and should contact the hotel directly once the ICANN hotel
> confirmation has be sent to them.
>
> 7.*Privately Booked Reservations*: ICANN will not refund or take over
> accommodations directly booked by the funded traveler. If a replacement
> has an existing hotel reservation, they will need to cancel their
> reservation and ICANN will not be able to take over their reservation.
>
> Reminder:
>
>    * GNSO supported traveler with a designated hotel accommodation
>      funding, a hotel room is automatically secured for you, please *DO
>      NOT* book your own hotel as it is un-reimbursable.
>    * All personal data provided to ICANN org in for purposes of providing
>      travel support for participants related to ICANN events will be
>      processed in accordance with the ICANN Privacy Policy [icann.org]
>
> <
> https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
>
>
>      Should you have any questions or concerns about this Privacy Policy
>      and our privacy practices, you may contact us at privacy at icann.org
>      <mailto:privacy at icann.org>.
>    * As a reminder, for the AGM meeting only, incoming Councilors get
>      funding, as well as the then-incumbent Councilors.
>    Many thanks for your cooperation!
>
> Thank you.
>
> With kind regards,
>
> *Terri*
>
> *            ---*
>
> *Terri Agnew*
>
> Policy Operations Specialist (GNSO)
>
> Internet Corporation for Assigned Names and Numbers (ICANN)
>
> *Skype ID:*  terri.agnew.icann
>
> Find out more about the GNSO by visiting: https://learn.icann.org/
> <
> https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=o7Auz997kA-HPv9PHJCjFVZw7Pgo8krw4MxfqCwBrIU&e=
> >
>
> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO
> <
> https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=kWw4fQPNjw2lVKy1UjTxS2F0BmjEAzaDFWNmsYywbmE&e=
> >
>
> Transcripts and recordings of GNSO Working Group and Council events are
> located on the GNSO Master
> Calendar<
> https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=-L6chFfv0OperrXHHpTF722WnH3FZIutn4cS16IvpOg&e=
> >
>
> _______________________________________________
> NCSG-EC mailing list
> NCSG-EC at lists.ncsg.is
> https://lists.ncsg.is/mailman/listinfo/ncsg-ec
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ncsg.is/pipermail/ncsg-ec/attachments/20230608/934068de/attachment.htm>