From bruna.mrtns at gmail.com Tue Jan 12 02:23:24 2021 From: bruna.mrtns at gmail.com (Bruna Martins dos Santos) Date: Mon, 11 Jan 2021 21:23:24 -0300 Subject: [NCSG-EC] ICANN70 Planning meeting - proposed agenda and plenary session request for ICANN70 kick off planning call - 14 January at 14:00 UTC In-Reply-To: <771DE7B6-F403-4589-8C8C-EAC99D2DA7AB@icann.org> References: <771DE7B6-F403-4589-8C8C-EAC99D2DA7AB@icann.org> Message-ID: Dear EC, The SO/ACs leadership group has a kickoff planning meeting for ICANN70 this Thursday @ 14h00 UTC and I am sharing the meeting agenda below. Since this was a meeting that was scheduled last minute I am having a schedule conflict that will result on me attending this and another meeting all at the same time. Would any of you be available to attend this meeting with me just so I dont miss anything ? Best, B ---------- Forwarded message --------- De: Mary Wong Date: seg, 11 de jan de 2021 15:54 Subject: [SOAC-Leaders-ICANNMeeting-Planning] Proposed agenda and plenary session request for ICANN70 kick off planning call - 14 January at 14:00 UTC To: SOAC-Leaders-ICANNMeeting-Planning < soac-leaders-icannmeeting-planning at icann.org> Cc: Ashwin Rangan Hello again everyone, In view of the revised block schedule that you will have seen (on page 7) in the updated meetings paper David circulated, we?d like to ask you and your groups to consider if there are any topics you?d like to propose for the two (2) slots currently set aside for plenary sessions at ICANN70. Given the tight production schedule for ICANN70 (see page 8 of the updated paper), we hope that you can expedite this planning group?s discussion by sending your proposed topics to this mailing list before Thursday, if possible. To help kick things off, please note that the At Large community?s feedback to the meetings paper included two potential plenary topics (see page 8): Registry Voluntary Commitments and Applicant Support, as well as a cross-community policy session on the New gTLD Subsequent Procedures Policy Development Process work. In addition, to assist with your preparations for the call, we?d like to propose the following draft agenda for the Thursday meeting: 1. Welcome ? David Olive & Sally Costerton 2. Overview of revised Block Schedule ? Nick Tomasso & Tanzanica King 3. ICANN70 discussion: 1. Plenary topics selection ? Tanzanica King & Mary Wong 2. Bilateral meetings with the ICANN Board ? Tanzanica King & David Olive 3. Executive Q&A session ? Sally Newell Cohen 4. Update on improved tools for meeting support - Ashwin Rangan 5. Other topics 4. Wrap up & next steps ? David Olive & Sally Costerton Thank you all again for your time and commitment to planning another constructive ICANN Community Forum. Cheers Mary *From: *David Olive *Date: *Sunday, January 10, 2021 at 11:34 AM *To: *SOAC-Leaders-ICANNMeeting-Planning < soac-leaders-icannmeeting-planning at icann.org> *Cc: *Sally Costerton , Sally Newell Cohen < sally.newellcohen at icann.org>, Ashwin Rangan , Nick Tomasso , "Tanzanica S. King" < tanzanica.king at icann.org>, Mary Wong , Susie Johnson < susie.johnson at icann.org> *Subject: *Re: Community Meeting Planning Group (Re: ICANN70 kick off planning call - 14 January at 14:00 UTC) Dear ICANN Meetings Community Planning Group members: As indicated in our 6 January note, we were reviewing and consolidating the feedback that you and your groups provided to us on the paper, in which we had proposed some improvements to ICANN Public Meetings. We have finalized the paper now and we believe it addresses the main concerns and additional suggestions that we heard from the community in December. The paper is attached for your refernce, including the revised draft block schedule for ICANN70 ? the Community Forum. W hope that the scheduling the ICANN70 kickoff planning call on 14 January will build on community discussions and feedback on the paper, and allows us all to take into account relevant improvements for the meeting that is coming up soon. For the call we will have an updated ICANN70 block schedule that we hope will aid your group?s planning as well as our collective discussion of priorities for ICANN70, taking into account the community feedback on the draft meetings paper. We hope also to be able to discuss possible plenary topics and related considerations, such as previous suggestions to avoid duplicative sessions and ensure meaningful cross-community dialogues and Board interactions We look forward to the ICANN70 kickoff planning call, and ask that your group send a designated representative in your place if you are not able to attend the meeting. Thank you all! Best regards, Sally Costerton & David Olive David A. Olive Senior Vice President Policy Development Support Internet Corporation for Assigned Names and Numbers (ICANN) Washington, D.C. *From: *David Olive *Date: *Wednesday, January 6, 2021 at 5:36 PM *To: *SOAC-Leaders-ICANNMeeting-Planning < soac-leaders-icannmeeting-planning-bounces at icann.org> *Cc: *Sally Costerton , Sally Newell Cohen < sally.newellcohen at icann.org>, Ashwin Rangan , Nick Tomasso , "Tanzanica S. King" < tanzanica.king at icann.org>, Mary Wong , Susie Johnson < susie.johnson at icann.org> *Subject: *Community Meeting Planning Group (Re: ICANN70 kick off planning call - 14 January) Dear ICANN Meetings Community Planning Group members: Happy new year from all of us at ICANN org! We thank you all for agreeing to serve, or continuing to serve, on this community-based planning group. In addition to this note, you should receive a separate calendar invitation for the ICANN70 kick off planning meeting that we hope to hold with you next Thursday, 14 January 2021. Although scheduling a meeting for next week at relatively short notice may mean that some of you will not be available, we hope you understand that we needed to first consider and consolidate the feedback that you and your groups kindly provided to us on the paper we?d circulated, in which we had proposed some improvements to ICANN Public Meetings. Scheduling the ICANN70 kickoff planning call at this time builds on the momentum of the community discussions and feedback on the paper, and allows us all to take on board relevant improvements for the meeting that is coming up soon. You will recall that the proposed improvements were based on community discussions (including at ICANN69) about what future ICANN Public Meetings should focus on. As agreed with the SOAC Chairs during our and Goran?s end-2020 calls with them, we will shortly circulate an updated version of the paper, prior to submitting it to the Board for its review. We are finalizing the paper now and we believe it will address the main concerns and additional suggestions that we heard from the community in December. For the call next week, we will have an updated ICANN70 block schedule that we hope will aid your group?s planning as well as our collective discussion of priorities for ICANN70, taking into account the community feedback on the draft meetings paper. We hope also to be able to discuss possible plenary topics and related considerations, such as previous suggestions to avoid duplicative sessions and ensure meaningful cross-community dialogues and Board interactions. As the Board is planning to meet on 14 January as well, to make a final decision as to whether or not to hold ICANN70 as a virtual meeting, we will therefore be able to take back to the Board any specific, relevant comments that may emerge from the planning call. Finally, we note that, at their 3 December 2020 Roundtable meeting with Goran, the SOAC Chairs had agreed that the work of this ICANN Meetings Community Planning Group will be greatly aided by having a set of common guidelines that can, among other things, ensure accountability for decisions made on behalf of the community. ICANN org is currently working on compiling existing guidelines (such as for plenary session planning and community communications tools) and other topics for which additional guidelines may be needed, for further discussion with our community leaders. While the final guidelines will not be ready in time for ICANN70, we hope that this collaborative initiative between ICANN org and the community leadership can draw from our collective experience in planning for ICANN70, especially in light of the draft meetings paper and the community?s feedback to it. We look forward to the ICANN70 kickoff planning call next week, and ask that your group send a designated representative in your place if you are not able to attend the meeting. Thank you all! Best regards, Sally Costerton & David Olive David A. Olive Senior Vice President Policy Development Support Internet Corporation for Assigned Names and Numbers (ICANN) Washington, D.C. _______________________________________________ SOAC-Leaders-ICANNMeeting-Planning mailing list SOAC-Leaders-ICANNMeeting-Planning at icann.org https://mm.icann.org/mailman/listinfo/soac-leaders-icannmeeting-planning _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on. -------------- next part -------------- An HTML attachment was scrubbed... URL: