[NCSG-EC] Fwd: PLEASE READ: NCPH election for Board seat 14

Stephanie E Perrin stephanie.perrin at mail.utoronto.ca
Thu Apr 9 00:31:47 EEST 2020 

In which case, I am happy to step back and permit the PC to organize 
this.  I have reached out to Carlton Samuels, as his collaboration on 
this is required.  I have not heard back from him, as yet.  Over to you, 
Rafik.

Stephanie

On 2020-04-08 5:22 p.m., Robin Gross wrote:
> Hi all,
>
> I’ve add the NCSG-PC onto this thread since it is the PC who will vote 
> and select our board nominee (pursuant to NCSG Charter).
>
> Thanks,
> Robin
>
>> On Apr 8, 2020, at 2:20 PM, Stephanie E Perrin via NCSG-EC 
>> <ncsg-ec at lists.ncsg.is <mailto:ncsg-ec at lists.ncsg.is>> wrote:
>>
>> I need to consult you guys, then we (csg and ncsg) need to set up an 
>> election, where we pick someone to vote for us, and if we get two 
>> votes for Matthew (ie each side votes for him) we tell staff and 
>> Council he is our nominee.  It seems a bit clumsy but since we have 
>> had a meltdown in the past, we needed procedures....
>>
>> I presume staff will set up that election for us, will ask Carlos 
>> Reyes who is now in charge of our policy support, not Mary Wong.
>>
>> cheers Steph
>>
>> PS Dean Marks is doing the same thing with the CSG guys.
>>
>>
>> On 2020-04-08 5:16 p.m., Raphael Beauregard-Lacroix wrote:
>>> Sure, I'm just not sure what needs to be done!
>>>
>>> On Wed, Apr 8, 2020 at 1:04 PM Stephanie E Perrin via NCSG-EC 
>>> <ncsg-ec at lists.ncsg.is <mailto:ncsg-ec at lists.ncsg.is>> wrote:
>>>
>>>     Hi folks, we need to organize on the election of Matthew Shears
>>>     for Board seat 14. I have reached out to Carlton Samuels, to
>>>     tick the box of consulting with our nomcom appointee (no
>>>     response so far) and I have been chatting with Dean Marks from
>>>     the CSG, who is keen to cooperate.  We are trying to meet this
>>>     new deadline of April 20, can we organize to hold our election
>>>     next week in time to offer our name?  The CSG thinks they can.
>>>
>>>     Sorry to push but we have to get this done faster now due to
>>>     ICANN's revised timelines....since we are agreed on the
>>>     candidate, it is just paperwork....
>>>
>>>     cheers Steph
>>>
>>>
>>>
>>>     -------- Forwarded Message --------
>>>     Subject: 	PLEASE READ: NCPH election for Board seat 14
>>>     Date: 	Tue, 7 Apr 2020 20:17:14 +0000
>>>     From: 	Mary Wong <mary.wong at icann.org> <mailto:mary.wong at icann.org>
>>>     To: 	Dean Marks <ed4coa at gmail.com> <mailto:ed4coa at gmail.com>,
>>>     Stephanie E Perrin <stephanie.perrin at mail.utoronto.ca>
>>>     <mailto:stephanie.perrin at mail.utoronto.ca>, Bruna Martins dos
>>>     Santos <bruna.mrtns at gmail.com> <mailto:bruna.mrtns at gmail.com>,
>>>     Joan Kerr <joankerr at FBSC.ORG> <mailto:joankerr at FBSC.ORG>, Rafik
>>>     Dammak <rafik.dammak at gmail.com> <mailto:rafik.dammak at gmail.com>,
>>>     Selli, Claudia <claudia.selli at intl.att.com>
>>>     <mailto:claudia.selli at intl.att.com>, csg-excomm at icann.org
>>>     <mailto:csg-excomm at icann.org> <csg-excomm at icann.org>
>>>     <mailto:csg-excomm at icann.org>, Barbara Wanner
>>>     <bwanner at uscib.org> <mailto:bwanner at uscib.org>
>>>     CC: 	Chantelle Doerksen <chantelle.doerksen at icann.org>
>>>     <mailto:chantelle.doerksen at icann.org>, Maryam Bakoshi
>>>     <maryam.bakoshi at icann.org> <mailto:maryam.bakoshi at icann.org>,
>>>     Andrea Glandon <andrea.glandon at icann.org>
>>>     <mailto:andrea.glandon at icann.org>, Carlos Reyes
>>>     <carlos.reyes at icann.org> <mailto:carlos.reyes at icann.org>
>>>
>>>
>>>
>>>     Dear CSG and NCSG leaders,
>>>
>>>
>>>     I would like to apologize for bringing up this topic at this
>>>     late stage, and at a time when I know that many community
>>>     members are focusing on important personal and family matters
>>>     during the current COVID-19 situation. Please understand that we
>>>     as staff would not have raised this were it not a Bylaws-related
>>>     matter.
>>>
>>>
>>>     Here is the issue: under the ICANN Bylaws, formal notification
>>>     of a nominee for either Board seat 13 or 14 must be provided to
>>>     the Empowered Community Administration at least six (6) months
>>>     prior to the commencement of that potential Director’s term. As
>>>     the 2020 Annual General Meeting is due to conclude on 22 October
>>>     2020 (which we realize is somewhat earlier than previous AGMs),
>>>     this means that _the Empowered Community Administration must
>>>     receive the Non-Contracted Parties House (NCPH) nomination of a
>>>     Director to fill Board seat 14 by *22 April 2020*_ (and not May
>>>     as we had advised you previously).
>>>
>>>
>>>     I understand that the NCPH’s current plan is to hold the formal
>>>     vote (via a CSG and NCSG representative and in accordance with
>>>     the NCPH’s agreed procedures) on or around 29 April. In light of
>>>     the need to notify the GNSO Chair of the result (as under the
>>>     GNSO Operating Procedures Keith has the responsibility of
>>>     notifying the Empowered Community Administration), I would like
>>>     to ask _if it will be possible for the NCPH to complete its vote
>>>     on a nominee for Board seat 14 by *Monday 20 April*_, to allow
>>>     Keith time to inform the GNSO Council (as has been customary)
>>>     and to formally notify the Empowered Community Administration.
>>>
>>>
>>>     I and the whole GNSO support team are sincerely sorry for our
>>>     previous guidance to you that had mistakenly set 21 May as the
>>>     final date. Please accept our heartfelt apologies for this rare
>>>     error as well as for the inconvenience that we know our mistake
>>>     must cause you and your groups.
>>>
>>>
>>>     In view of the situation, please be assured that the CSG and
>>>     NCSG support staff are happy to assist you with conducting the
>>>     vote as efficiently and smoothly as possible, to minimize
>>>     disruption and inconvenience to you. Please let me know if you
>>>     have any questions or concerns with either the timing or
>>>     mechanism for the upcoming vote and, once again, I am so very
>>>     sorry for the trouble.
>>>
>>>
>>>     Thank you all very much for your kind understanding.
>>>
>>>
>>>     Best regards,
>>>
>>>     Mary
>>>
>>>
>>>
>>>     _______________________________________________
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>>>     NCSG-EC at lists.ncsg.is <mailto:NCSG-EC at lists.ncsg.is>
>>>     https://lists.ncsg.is/mailman/listinfo/ncsg-ec
>>>
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