[NCSG-EC] Fwd: PLEASE READ: NCPH election for Board seat 14

[Stephanie E Perrin]

Hi folks, we need to organize on the election of Matthew Shears for 
Board seat 14.  I have reached out to Carlton Samuels, to tick the box 
of consulting with our nomcom appointee (no response so far) and I have 
been chatting with Dean Marks from the CSG, who is keen to cooperate.  
We are trying to meet this new deadline of April 20, can we organize to 
hold our election next week in time to offer our name?  The CSG thinks 
they can.

Sorry to push but we have to get this done faster now due to ICANN's 
revised timelines....since we are agreed on the candidate, it is just 
paperwork....

cheers Steph



-------- Forwarded Message --------
Subject: 	PLEASE READ: NCPH election for Board seat 14
Date: 	Tue, 7 Apr 2020 20:17:14 +0000
From: 	Mary Wong <mary.wong at icann.org>
To: 	Dean Marks <ed4coa at gmail.com>, Stephanie E Perrin 
<stephanie.perrin at mail.utoronto.ca>, Bruna Martins dos Santos 
<bruna.mrtns at gmail.com>, Joan Kerr <joankerr at FBSC.ORG>, Rafik Dammak 
<rafik.dammak at gmail.com>, Selli, Claudia <claudia.selli at intl.att.com>, 
csg-excomm at icann.org <csg-excomm at icann.org>, Barbara Wanner 
<bwanner at uscib.org>
CC: 	Chantelle Doerksen <chantelle.doerksen at icann.org>, Maryam Bakoshi 
<maryam.bakoshi at icann.org>, Andrea Glandon <andrea.glandon at icann.org>, 
Carlos Reyes <carlos.reyes at icann.org>



Dear CSG and NCSG leaders,

I would like to apologize for bringing up this topic at this late stage, 
and at a time when I know that many community members are focusing on 
important personal and family matters during the current COVID-19 
situation. Please understand that we as staff would not have raised this 
were it not a Bylaws-related matter.

Here is the issue: under the ICANN Bylaws, formal notification of a 
nominee for either Board seat 13 or 14 must be provided to the Empowered 
Community Administration at least six (6) months prior to the 
commencement of that potential Director’s term. As the 2020 Annual 
General Meeting is due to conclude on 22 October 2020 (which we realize 
is somewhat earlier than previous AGMs), this means that _the Empowered 
Community Administration must receive the Non-Contracted Parties House 
(NCPH) nomination of a Director to fill Board seat 14 by *22 April 
2020*_ (and not May as we had advised you previously).

I understand that the NCPH’s current plan is to hold the formal vote 
(via a CSG and NCSG representative and in accordance with the NCPH’s 
agreed procedures) on or around 29 April. In light of the need to notify 
the GNSO Chair of the result (as under the GNSO Operating Procedures 
Keith has the responsibility of notifying the Empowered Community 
Administration), I would like to ask _if it will be possible for the 
NCPH to complete its vote on a nominee for Board seat 14 by *Monday 20 
April*_, to allow Keith time to inform the GNSO Council (as has been 
customary) and to formally notify the Empowered Community Administration.

I and the whole GNSO support team are sincerely sorry for our previous 
guidance to you that had mistakenly set 21 May as the final date. Please 
accept our heartfelt apologies for this rare error as well as for the 
inconvenience that we know our mistake must cause you and your groups.

In view of the situation, please be assured that the CSG and NCSG 
support staff are happy to assist you with conducting the vote as 
efficiently and smoothly as possible, to minimize disruption and 
inconvenience to you. Please let me know if you have any questions or 
concerns with either the timing or mechanism for the upcoming vote and, 
once again, I am so very sorry for the trouble.

Thank you all very much for your kind understanding.

Best regards,

Mary

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