[EC-NCSG] NCSG membership related issues

[Rudi Vansnick]

Dear NCSG EC chair,
Dear NCSG EC members,
 
The NPOC executive committee recently held 2 meetings, the last one specifically focusing on the membership check-in process. As we want to allow all the NPOC members to properly exercise their voting rights, we had ordered our Membership Committee together with ICANN staff member Maryam Bakoshi to evaluate the check-in process for the NPOC members. Based on the outcome of this evaluation process we, once again, concluded the actual NCSG membership database is incomplete and contains many issues not allowing our constituency to properly validate the ongoing process for NCSG elections. We fear that similar issues may exist with the NCUC membership list as well.
 
The first quite important issue, with almost no solution so far, is about the historical information of members. It seems all information before 2012 is lost or not available and makes a proper validation of members almost impossible. This issue has been raised by NPOC EC members several times and no solution has been proposed nor implemented. Thus the NCSG membership seems to us incomplete and not a good basis for the scheduled election process (need for greater transparency in verification and validation process).
 
During the recent NPOC election process, NPOC had proceed with a similar check-in process on the NPOC membership list to identify who was an in good standing as an NPOC member and thus allowed to vote during the 2015 NPOC elections. Now, having the same process in less than a few months, again addressing NPOC?s membership seems to us an overload of requests putting our membership in a kind of distrust position with regards NPOC. A better solution is required for the verification and validation of voter for future elections.
 
Furthermore, we have discovered that some of the NPOC members are (no longer) in the NCSG list, while they still are responding to NPOC?s check-in requests. Thus, again clearly illustrating discordance of the membership databases and not allowing an appropriate election process as some of our NPOC members would not be allowed to vote. First requirement for a candidate NPOC member is to become and stay on as an NCSG member. So, we do not understand why some members are not in the NCSG list anymore.
 
In conclusion : We feel that since the membership is not duly reflective and certainly not representative of NPOC, NSCG inability to address these issues to encourage and ensure election participation, we as NPOC excom may have no choice but to abstain from this election.   Therefor we request an ad hoc committee at NCSG EC level to look into all these issues and start a process for a workable solution to the membership management, verification and validation process, so we are no longer postponing the resolution of these issues. They should be dealt with before an adequate NCSG election voting process is undertaken.

For NPOC EC,

Rudi Vansnick
Chair Non-for-Profit Operational Concerns Constituency (NPOC)
www.npoc.org <http://www.npoc.org/>
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