[EC-NCSG] NCSG 2013 Annual Election Plan

[Robin Gross]

Dear Colleagues,

As we discussed at the NCSG-EC meeting in Beijing, we need to plan NCSG's 2013 Annual Election.  This email will summarize what we discussed and pick up the conversation in its evolution.  This election is for a Term that begins at the conclusion of the ICANN Meeting in Buenos Aries (22 November 2013).  All NCSG members are eligible to vote in the annual election, which is held via an email ballot administered by ICANN.   The NCSG Charter contains more detailed rules and procedures for the annual election and check-in process, but below is basic summary.  Please let feel free to comment on the below proposed plan and let me know if you have any questions.

Thanks,
Robin

4 POSITIONS UP FOR ELECTION:
-- There are 3 NCSG GNSO Council Representative seats up for election.  These 3 seats are currently held by Wendy Seltzer (who is term-limited out from re-nomination), and Joy Liddicoat and Wolfgang Kleinwachter, both of whom are eligible to run for another council term if nominated.  These 3 GNSO Council Representatives serve a 2-year term.

-- NCSG must also elect 1 new NCSG Chair and I am term-limited out from re-nomination.  NCSG Chair serves a 1-year term.

TIMELINE:
10 August : Announce Election
 1 September : Voter List Finalized
10 September : Nominations Open
24 September : Nominations Closed
 1 October : Voting Begins
14 October : Voting Ends
17 October : Announce Results
22 November : Term Begins

CHECK-IN:
As per the NCSG Charter, we must conduct the annual "check-in" process to create the final Voter List.  As we discussed in Beijing, ICANN believes there is a technical solution we can utilize so members could check-in electronically via the web wiki (rather than me personally pestering each member for a month).  We should begin the check-in process as soon as technically possible to maximize voter participation.  I'll check with staff about getting the annual check-in process going right away.


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