[EC-NCSG] NCSG 2013 Annual Election Plan: Wiki Support

Wed Aug 7 18:12:52 EEST 2013

Hi Robin,

I will be happy to volunteer to lead for the applications review.

Best,

Rafik

2013/8/7 Robin Gross <robin at ipjustice.org>

> I agree, Rafik.  And we'll get the same annual check-in process that we
> used last year started immediately and continue through nominations.  So
> let's follow the election schedule agreed to in Beijing:
>
>  *TIMELINE:*****
>>> 10 August : Announce Election****
>>>  1 September : Voter List Finalized****
>>> 10 September : Nominations Open****
>>> 24 September : Nominations Closed****
>>>  1 October : Voting Begins****
>>> 14 October : Voting Ends****
>>> 17 October : Announce Results****
>>> 22 November : Term Begins
>>>
>>>
> This will still give us a full month before the BA ICANN meeting when the
> terms change-over at the end.  We'll have 3 GNSO Council Representative
> seats up for election and also NCSG Chair.  Remember I'm not running again
> so someone else has to be willing to donate 20-30 hours per week on average
> to fill the NCSG Chair position.  And I'd like for us to inform possible
> candidates to the GNSO Council that the position requires 10-20 hours per
> week of time and that participating at both GNSO Council meetings and NCSG
> policy meetings are an important part of the job.  It is important that we
> have councilors who actively push the NCSG policy agenda at the Council
> level and also in the broader community.  Given how much we've grown in
> membership size in the last year, I think we will have quite a few good
> candidates coming forward to fill these 4 NCSG positions.  Any other
> suggestions before I get the check-in process underway?  Here's one: let's
> get caught up on any pending NCSG membership applications asap.  Can
> someone volunteer to shepherd those through the EC evaluation process?
>  Thanks!
>
> Best,
> Robin
>
>
> On Aug 4, 2013, at 6:38 AM, Rafik Dammak wrote:
>
> Hi Robin,
>
> I guess that we should follow the same way like before if we cannot have
> solution this next week, acknowledging the amount of work to do.
>
> Best,
>
> Rafik
>
>
> 2013/8/3 Robin Gross <robin at ipjustice.org>
>
>> Folks:
>>
>> We haven't made much progress on this election strategy and check-in
>> process and time is running short.  We need to begin the check-in process
>> now to have election results in time for the change-over in Buenos Aires
>> (and push back the schedule below).  I worry that we don't have time to set
>> up a new process to handle the check-in part of the annual election.  Any
>> suggestions or thoughts on this?
>>
>> Thanks,
>> Robin
>>
>>
>>
>> On Jun 30, 2013, at 1:26 AM, Rafik Dammak wrote:
>>
>> Hi Robin,
>>
>> I welcome the proposal from Ken to setup a confcall, maybe the week
>> before ICANN meeting?
>>
>> Best,
>>
>> Rafik
>>
>>
>> 2013/6/27 Robin Gross <robin at ipjustice.org>
>>
>>> Begin forwarded message:
>>>
>>> *From: *"Ken Bour" <ken.bour at verizon.net>
>>> *Subject: **NCSG 2013 Annual Election Plan: Wiki Support*
>>> *Date: *June 26, 2013 9:56:37 AM PDT
>>> *To: *"'Robin Gross'" <robin at ipjustice.org>
>>> *Cc: *'Glen de Saint G?ry' <glen at icann.org>, <ec-ncsg at ipjustice.org>,
>>> "'Robert Hoggarth'" <robert.hoggarth at icann.org>
>>>
>>> Dear Robin:****
>>> ** **
>>> Concerning your most recent email (below), I was not in Beijing and am
>>> unfamiliar with whatever options were discussed in your meeting; however, I
>>> do remember mentioning to you, in a conversation last December that we
>>> might be able to find a solution that could be presented via the ICANN
>>> Wiki. At that time, you were seeking a membership database solution. Based
>>> upon our understanding of your requirements, Rob Hoggarth and I thought it
>>> would be constructive to involve ICANN?s I/T team with the goal of possibly
>>> creating a solution that would benefit any community group needing that
>>> type of record-keeping functionality.****
>>> ** **
>>> While that larger scope activity is in process, there are actually two
>>> technically feasible options which, hopefully, would provide some near-term
>>> help for your voter registration process:****
>>> ** **
>>> *Option #1:* *Wiki Template*****
>>> NCSG Members would access the ICANN Community Wiki and complete a
>>> standardized form that would create a new page for each user (similar to
>>> the GNSO Statement of Interest <https://community.icann.org/x/c4Lg> area).
>>> Those pages could be organized into folders, e.g., Individuals, Small Orgs,
>>> and Large Orgs. From there, we could generate a report (table format) of
>>> ?active? voters similar to the one on
>>> https://community.icann.org/x/YphwAg.****
>>> ** **
>>> *Option #2:* *Google Docs*****
>>> NCSG already has a new membership form which utilizes Google Docs and is
>>> accessible via the Wiki. We could replicate that functionality and apply it
>>> to the voter registration task thereby auto-generating a spreadsheet that
>>> could be summarized, sorted, etc., depending upon your exact needs.****
>>> ** **
>>> Concerning the question about whether Wiki logon accounts would be
>>> required, it is possible to set permissions such that your members would
>>>  *not* have to login (anonymous access); however, we will want to
>>> explore with you the pros/cons of that approach.****
>>> ** **
>>> In order to proceed with either solution, it would be helpful to know,
>>> in detail, the steps you have taken in the past to complete voter
>>> registration. For example:****
>>> 1)     How do you communicate with members that a voter registration is
>>> to begin?****
>>> 2)     What information (data fields) do you need to capture from each
>>> member for this purpose?****
>>> 3)     What steps do you perform with the information that is received?*
>>> ***
>>> 4)     How is voter eligibility verified during an election?****
>>> ** **
>>> I think it would be most productive to arrange a teleconference soon so
>>> that we can discuss the above requirements and any others that pertain to
>>> this particular election challenge. Please let us know what time frame
>>> would work best for you.****
>>> ** **
>>> Thank you,****
>>> ** **
>>> Ken Bour****
>>> ICANN Consultant****
>>> ** **
>>> *From:* Robin Gross [mailto:robin at ipjustice.org]
>>> *Sent:* Friday, June 21, 2013 6:04 PM
>>> *To:* Robert Hoggarth; Ken Bour
>>> *Cc:* Glen de Saint G?ry; ec-ncsg at ipjustice.org
>>> *Subject:* Fwd: [EC-NCSG] NCSG 2013 Annual Election Plan****
>>> ** **
>>> Dear Robert & Ken,****
>>> ** **
>>> I'm writing in follow-up to our discussions about improving the
>>> efficiency of NCSG's annual check-in process by using the confluence wiki
>>> website.  How should we proceed with staff to build that capability in?
>>>  Also Rafik raises a point about the need to register for confluence to use
>>> it.  I worry it will create another step and thus an impediment to members
>>> using that process to check-in via confluence.  How do you suggest we
>>> proceed so we can get our annual check-in process underway right away?**
>>> **
>>> ** **
>>> Thank you,****
>>> Robin****
>>> ** **
>>> Begin forwarded message:****
>>>
>>>
>>> ****
>>> *From: *Rafik Dammak <rafik.dammak at gmail.com>****
>>> *Subject: Re: [EC-NCSG] NCSG 2013 Annual Election Plan*****
>>> *Date: *June 20, 2013 7:05:16 PM PDT****
>>> *To: *Robin Gross <robin at ipjustice.org>****
>>> *Cc: *"ec-ncsg at ipjustice.org" <ec-ncsg at ipjustice.org>****
>>> ** **
>>> Hi Robin,****
>>> ** **
>>> thanks for the proposal, the schedule looks fine for me. I am just
>>> wondering of staff can provide "e-check-in" soon and if members can confirm
>>> without having to register at confluence.****
>>>  ** **
>>> Best Regards,****
>>>
>>> ****
>>> Rafik ****
>>> ** **
>>> 2013/6/19 Robin Gross <robin at ipjustice.org>****
>>> Dear Colleagues,****
>>> ** **
>>> As we discussed at the NCSG-EC meeting in Beijing, we need to plan
>>> NCSG's 2013 Annual Election.  This email will summarize what we discussed
>>> and pick up the conversation in its evolution.  This election is for a Term
>>> that begins at the conclusion of the ICANN Meeting in Buenos Aries (22
>>> November 2013).  All NCSG members are eligible to vote in the annual
>>> election, which is held via an email ballot administered by ICANN.   The
>>> NCSG Charter contains more detailed rules and procedures for the annual
>>> election and check-in process, but below is basic summary.  Please let feel
>>> free to comment on the below proposed plan and let me know if you have any
>>> questions.****
>>> ** **
>>> Thanks,****
>>> Robin****
>>> ** **
>>> *4 POSITIONS UP FOR ELECTION:*****
>>> -- There are 3 NCSG GNSO Council Representative seats up for election.
>>>  These 3 seats are currently held by Wendy Seltzer (who is term-limited out
>>> from re-nomination), and Joy Liddicoat and Wolfgang Kleinwachter, both of
>>> whom are eligible to run for another council term if nominated.  These 3
>>> GNSO Council Representatives serve a 2-year term.****
>>> ** **
>>> -- NCSG must also elect 1 new NCSG Chair and I am term-limited out from
>>> re-nomination.  NCSG Chair serves a 1-year term.****
>>> ** **
>>> *TIMELINE:*****
>>> 10 August : Announce Election****
>>>  1 September : Voter List Finalized****
>>> 10 September : Nominations Open****
>>> 24 September : Nominations Closed****
>>>  1 October : Voting Begins****
>>> 14 October : Voting Ends****
>>> 17 October : Announce Results****
>>> 22 November : Term Begins****
>>> ** **
>>>  *CHECK-IN:*****
>>> As per the NCSG Charter, we must conduct the annual "check-in" process
>>> to create the final Voter List.  As we discussed in Beijing, ICANN believes
>>> there is a technical solution we can utilize so members could check-in
>>> electronically via the web wiki (rather than me personally pestering each
>>> member for a month).  We should begin the check-in process as soon as
>>> technically possible to maximize voter participation.  I'll check with
>>> staff about getting the annual check-in process going right away.****
>>> ** **
>>> ** **
>>>
>>>
>>> _______________________________________________
>>> EC-NCSG mailing list
>>> EC-NCSG at ipjustice.org
>>> http://mailman.ipjustice.org/listinfo/ec-ncsg****
>>> ** **
>>> ** **
>>>
>>>
>>>
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>>>
>>
>>
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