[EC-NCSG] NCSG 2013 Annual Election Plan: Wiki Support

Sun Aug 4 16:38:30 EEST 2013

Hi Robin,

I guess that we should follow the same way like before if we cannot have
solution this next week, acknowledging the amount of work to do.

Best,

Rafik

2013/8/3 Robin Gross <robin at ipjustice.org>

> Folks:
>
> We haven't made much progress on this election strategy and check-in
> process and time is running short.  We need to begin the check-in process
> now to have election results in time for the change-over in Buenos Aires
> (and push back the schedule below).  I worry that we don't have time to set
> up a new process to handle the check-in part of the annual election.  Any
> suggestions or thoughts on this?
>
> Thanks,
> Robin
>
>
>
> On Jun 30, 2013, at 1:26 AM, Rafik Dammak wrote:
>
> Hi Robin,
>
> I welcome the proposal from Ken to setup a confcall, maybe the week before
> ICANN meeting?
>
> Best,
>
> Rafik
>
>
> 2013/6/27 Robin Gross <robin at ipjustice.org>
>
>> Begin forwarded message:
>>
>> *From: *"Ken Bour" <ken.bour at verizon.net>
>> *Subject: **NCSG 2013 Annual Election Plan: Wiki Support*
>> *Date: *June 26, 2013 9:56:37 AM PDT
>> *To: *"'Robin Gross'" <robin at ipjustice.org>
>> *Cc: *'Glen de Saint G?ry' <glen at icann.org>, <ec-ncsg at ipjustice.org>,
>> "'Robert Hoggarth'" <robert.hoggarth at icann.org>
>>
>> Dear Robin:****
>> ** **
>> Concerning your most recent email (below), I was not in Beijing and am
>> unfamiliar with whatever options were discussed in your meeting; however, I
>> do remember mentioning to you, in a conversation last December that we
>> might be able to find a solution that could be presented via the ICANN
>> Wiki. At that time, you were seeking a membership database solution. Based
>> upon our understanding of your requirements, Rob Hoggarth and I thought it
>> would be constructive to involve ICANN?s I/T team with the goal of possibly
>> creating a solution that would benefit any community group needing that
>> type of record-keeping functionality.****
>> ** **
>> While that larger scope activity is in process, there are actually two
>> technically feasible options which, hopefully, would provide some near-term
>> help for your voter registration process:****
>> ** **
>> *Option #1:* *Wiki Template*****
>> NCSG Members would access the ICANN Community Wiki and complete a
>> standardized form that would create a new page for each user (similar to
>> the GNSO Statement of Interest <https://community.icann.org/x/c4Lg> area).
>> Those pages could be organized into folders, e.g., Individuals, Small Orgs,
>> and Large Orgs. From there, we could generate a report (table format) of
>> ?active? voters similar to the one on
>> https://community.icann.org/x/YphwAg.****
>> ** **
>> *Option #2:* *Google Docs*****
>> NCSG already has a new membership form which utilizes Google Docs and is
>> accessible via the Wiki. We could replicate that functionality and apply it
>> to the voter registration task thereby auto-generating a spreadsheet that
>> could be summarized, sorted, etc., depending upon your exact needs.****
>> ** **
>> Concerning the question about whether Wiki logon accounts would be
>> required, it is possible to set permissions such that your members would
>> *not* have to login (anonymous access); however, we will want to explore
>> with you the pros/cons of that approach.****
>> ** **
>> In order to proceed with either solution, it would be helpful to know, in
>> detail, the steps you have taken in the past to complete voter
>> registration. For example:****
>> 1)     How do you communicate with members that a voter registration is
>> to begin?****
>> 2)     What information (data fields) do you need to capture from each
>> member for this purpose?****
>> 3)     What steps do you perform with the information that is received?**
>> **
>> 4)     How is voter eligibility verified during an election?****
>> ** **
>> I think it would be most productive to arrange a teleconference soon so
>> that we can discuss the above requirements and any others that pertain to
>> this particular election challenge. Please let us know what time frame
>> would work best for you.****
>> ** **
>> Thank you,****
>> ** **
>> Ken Bour****
>> ICANN Consultant****
>> ** **
>> *From:* Robin Gross [mailto:robin at ipjustice.org]
>> *Sent:* Friday, June 21, 2013 6:04 PM
>> *To:* Robert Hoggarth; Ken Bour
>> *Cc:* Glen de Saint G?ry; ec-ncsg at ipjustice.org
>> *Subject:* Fwd: [EC-NCSG] NCSG 2013 Annual Election Plan****
>> ** **
>> Dear Robert & Ken,****
>> ** **
>> I'm writing in follow-up to our discussions about improving the
>> efficiency of NCSG's annual check-in process by using the confluence wiki
>> website.  How should we proceed with staff to build that capability in?
>>  Also Rafik raises a point about the need to register for confluence to use
>> it.  I worry it will create another step and thus an impediment to members
>> using that process to check-in via confluence.  How do you suggest we
>> proceed so we can get our annual check-in process underway right away?***
>> *
>> ** **
>> Thank you,****
>> Robin****
>> ** **
>> Begin forwarded message:****
>>
>>
>> ****
>> *From: *Rafik Dammak <rafik.dammak at gmail.com>****
>> *Subject: Re: [EC-NCSG] NCSG 2013 Annual Election Plan*****
>> *Date: *June 20, 2013 7:05:16 PM PDT****
>> *To: *Robin Gross <robin at ipjustice.org>****
>> *Cc: *"ec-ncsg at ipjustice.org" <ec-ncsg at ipjustice.org>****
>> ** **
>> Hi Robin,****
>> ** **
>> thanks for the proposal, the schedule looks fine for me. I am just
>> wondering of staff can provide "e-check-in" soon and if members can confirm
>> without having to register at confluence.****
>>  ** **
>> Best Regards,****
>>
>> ****
>> Rafik ****
>> ** **
>> 2013/6/19 Robin Gross <robin at ipjustice.org>****
>> Dear Colleagues,****
>> ** **
>> As we discussed at the NCSG-EC meeting in Beijing, we need to plan NCSG's
>> 2013 Annual Election.  This email will summarize what we discussed and pick
>> up the conversation in its evolution.  This election is for a Term that
>> begins at the conclusion of the ICANN Meeting in Buenos Aries (22 November
>> 2013).  All NCSG members are eligible to vote in the annual election, which
>> is held via an email ballot administered by ICANN.   The NCSG Charter
>> contains more detailed rules and procedures for the annual election and
>> check-in process, but below is basic summary.  Please let feel free to
>> comment on the below proposed plan and let me know if you have any
>> questions.****
>> ** **
>> Thanks,****
>> Robin****
>> ** **
>> *4 POSITIONS UP FOR ELECTION:*****
>> -- There are 3 NCSG GNSO Council Representative seats up for election.
>>  These 3 seats are currently held by Wendy Seltzer (who is term-limited out
>> from re-nomination), and Joy Liddicoat and Wolfgang Kleinwachter, both of
>> whom are eligible to run for another council term if nominated.  These 3
>> GNSO Council Representatives serve a 2-year term.****
>> ** **
>> -- NCSG must also elect 1 new NCSG Chair and I am term-limited out from
>> re-nomination.  NCSG Chair serves a 1-year term.****
>> ** **
>> *TIMELINE:*****
>> 10 August : Announce Election****
>>  1 September : Voter List Finalized****
>> 10 September : Nominations Open****
>> 24 September : Nominations Closed****
>>  1 October : Voting Begins****
>> 14 October : Voting Ends****
>> 17 October : Announce Results****
>> 22 November : Term Begins****
>> ** **
>>  *CHECK-IN:*****
>> As per the NCSG Charter, we must conduct the annual "check-in" process to
>> create the final Voter List.  As we discussed in Beijing, ICANN believes
>> there is a technical solution we can utilize so members could check-in
>> electronically via the web wiki (rather than me personally pestering each
>> member for a month).  We should begin the check-in process as soon as
>> technically possible to maximize voter participation.  I'll check with
>> staff about getting the annual check-in process going right away.****
>> ** **
>> ** **
>>
>>
>> _______________________________________________
>> EC-NCSG mailing list
>> EC-NCSG at ipjustice.org
>> http://mailman.ipjustice.org/listinfo/ec-ncsg****
>> ** **
>> ** **
>>
>>
>>
>> _______________________________________________
>> EC-NCSG mailing list
>> EC-NCSG at ipjustice.org
>> http://mailman.ipjustice.org/listinfo/ec-ncsg
>>
>>
>
>
> _______________________________________________
> EC-NCSG mailing list
> EC-NCSG at ipjustice.org
> http://mailman.ipjustice.org/listinfo/ec-ncsg
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mailman.ipjustice.org/pipermail/ec-ncsg/attachments/20130804/c9cfbf90/attachment-0001.html>