From robin  Fri Aug  2 21:35:36 2013
From: robin (Robin Gross)
Date: Fri, 2 Aug 2013 11:35:36 -0700
Subject: [EC-NCSG] NCSG 2013 Annual Election Plan: Wiki Support
In-Reply-To: <CAH5sThkc51_2TbJv8Y822c77=xB+W+53ewaTnP8g=jcioAGDUw@mail.gmail.com>
References: <002201ce728e$204cce30$60e66a90$@verizon.net>
	<55C80D61-A575-4FEE-A785-BB856D8D352B@ipjustice.org>
	<CAH5sThkc51_2TbJv8Y822c77=xB+W+53ewaTnP8g=jcioAGDUw@mail.gmail.com>
Message-ID: <40D57207-0B53-4FDB-A014-49AACCB35146@ipjustice.org>

Folks:

We haven't made much progress on this election strategy and check-in process and time is running short.  We need to begin the check-in process now to have election results in time for the change-over in Buenos Aires (and push back the schedule below).  I worry that we don't have time to set up a new process to handle the check-in part of the annual election.  Any suggestions or thoughts on this?

Thanks,
Robin 



On Jun 30, 2013, at 1:26 AM, Rafik Dammak wrote:

> Hi Robin,
> 
> I welcome the proposal from Ken to setup a confcall, maybe the week before ICANN meeting?
> 
> Best,
> 
> Rafik 
> 
> 
> 2013/6/27 Robin Gross <robin at ipjustice.org>
> Begin forwarded message:
> 
>> From: "Ken Bour" <ken.bour at verizon.net>
>> Subject: NCSG 2013 Annual Election Plan: Wiki Support
>> Date: June 26, 2013 9:56:37 AM PDT
>> To: "'Robin Gross'" <robin at ipjustice.org>
>> Cc: 'Glen de Saint G?ry' <glen at icann.org>, <ec-ncsg at ipjustice.org>,	"'Robert Hoggarth'" <robert.hoggarth at icann.org>
>> 
>> Dear Robin:
>>  
>> Concerning your most recent email (below), I was not in Beijing and am unfamiliar with whatever options were discussed in your meeting; however, I do remember mentioning to you, in a conversation last December that we might be able to find a solution that could be presented via the ICANN Wiki. At that time, you were seeking a membership database solution. Based upon our understanding of your requirements, Rob Hoggarth and I thought it would be constructive to involve ICANN?s I/T team with the goal of possibly creating a solution that would benefit any community group needing that type of record-keeping functionality.
>>  
>> While that larger scope activity is in process, there are actually two technically feasible options which, hopefully, would provide some near-term help for your voter registration process:
>>  
>> Option #1: Wiki Template
>> NCSG Members would access the ICANN Community Wiki and complete a standardized form that would create a new page for each user (similar to the GNSO Statement of Interest area). Those pages could be organized into folders, e.g., Individuals, Small Orgs, and Large Orgs. From there, we could generate a report (table format) of ?active? voters similar to the one on https://community.icann.org/x/YphwAg.
>>  
>> Option #2: Google Docs
>> NCSG already has a new membership form which utilizes Google Docs and is accessible via the Wiki. We could replicate that functionality and apply it to the voter registration task thereby auto-generating a spreadsheet that could be summarized, sorted, etc., depending upon your exact needs.
>>  
>> Concerning the question about whether Wiki logon accounts would be required, it is possible to set permissions such that your members would not have to login (anonymous access); however, we will want to explore with you the pros/cons of that approach.
>>  
>> In order to proceed with either solution, it would be helpful to know, in detail, the steps you have taken in the past to complete voter registration. For example:
>> 1)     How do you communicate with members that a voter registration is to begin?
>> 2)     What information (data fields) do you need to capture from each member for this purpose?
>> 3)     What steps do you perform with the information that is received?
>> 4)     How is voter eligibility verified during an election?
>>  
>> I think it would be most productive to arrange a teleconference soon so that we can discuss the above requirements and any others that pertain to this particular election challenge. Please let us know what time frame would work best for you.
>>  
>> Thank you,
>>  
>> Ken Bour
>> ICANN Consultant
>>  
>> From: Robin Gross [mailto:robin at ipjustice.org] 
>> Sent: Friday, June 21, 2013 6:04 PM
>> To: Robert Hoggarth; Ken Bour
>> Cc: Glen de Saint G?ry; ec-ncsg at ipjustice.org
>> Subject: Fwd: [EC-NCSG] NCSG 2013 Annual Election Plan
>>  
>> Dear Robert & Ken,
>>  
>> I'm writing in follow-up to our discussions about improving the efficiency of NCSG's annual check-in process by using the confluence wiki website.  How should we proceed with staff to build that capability in?  Also Rafik raises a point about the need to register for confluence to use it.  I worry it will create another step and thus an impediment to members using that process to check-in via confluence.  How do you suggest we proceed so we can get our annual check-in process underway right away?
>>  
>> Thank you,
>> Robin
>>  
>> Begin forwarded message:
>> 
>> 
>> From: Rafik Dammak <rafik.dammak at gmail.com>
>> Subject: Re: [EC-NCSG] NCSG 2013 Annual Election Plan
>> Date: June 20, 2013 7:05:16 PM PDT
>> To: Robin Gross <robin at ipjustice.org>
>> Cc: "ec-ncsg at ipjustice.org" <ec-ncsg at ipjustice.org>
>>  
>> Hi Robin,
>>  
>> thanks for the proposal, the schedule looks fine for me. I am just wondering of staff can provide "e-check-in" soon and if members can confirm without having to register at confluence.
>>  
>> Best Regards,
>> 
>> Rafik 
>>  
>> 2013/6/19 Robin Gross <robin at ipjustice.org>
>> Dear Colleagues,
>>  
>> As we discussed at the NCSG-EC meeting in Beijing, we need to plan NCSG's 2013 Annual Election.  This email will summarize what we discussed and pick up the conversation in its evolution.  This election is for a Term that begins at the conclusion of the ICANN Meeting in Buenos Aries (22 November 2013).  All NCSG members are eligible to vote in the annual election, which is held via an email ballot administered by ICANN.   The NCSG Charter contains more detailed rules and procedures for the annual election and check-in process, but below is basic summary.  Please let feel free to comment on the below proposed plan and let me know if you have any questions.
>>  
>> Thanks,
>> Robin
>>  
>> 4 POSITIONS UP FOR ELECTION:
>> -- There are 3 NCSG GNSO Council Representative seats up for election.  These 3 seats are currently held by Wendy Seltzer (who is term-limited out from re-nomination), and Joy Liddicoat and Wolfgang Kleinwachter, both of whom are eligible to run for another council term if nominated.  These 3 GNSO Council Representatives serve a 2-year term.
>>  
>> -- NCSG must also elect 1 new NCSG Chair and I am term-limited out from re-nomination.  NCSG Chair serves a 1-year term.
>>  
>> TIMELINE:
>> 10 August : Announce Election
>>  1 September : Voter List Finalized
>> 10 September : Nominations Open
>> 24 September : Nominations Closed
>>  1 October : Voting Begins
>> 14 October : Voting Ends
>> 17 October : Announce Results
>> 22 November : Term Begins
>>  
>> CHECK-IN:
>> As per the NCSG Charter, we must conduct the annual "check-in" process to create the final Voter List.  As we discussed in Beijing, ICANN believes there is a technical solution we can utilize so members could check-in electronically via the web wiki (rather than me personally pestering each member for a month).  We should begin the check-in process as soon as technically possible to maximize voter participation.  I'll check with staff about getting the annual check-in process going right away.
>>  
>>  
>> 
>> _______________________________________________
>> EC-NCSG mailing list
>> EC-NCSG at ipjustice.org
>> http://mailman.ipjustice.org/listinfo/ec-ncsg
>> 
>>  
>>  
> 
> 
> _______________________________________________
> EC-NCSG mailing list
> EC-NCSG at ipjustice.org
> http://mailman.ipjustice.org/listinfo/ec-ncsg
> 
> 

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From robin  Sun Aug  4 02:17:37 2013
From: robin (Robin Gross)
Date: Sat, 3 Aug 2013 16:17:37 -0700
Subject: [EC-NCSG] Buenos Aires Travel for NCSG-EC
Message-ID: <0F5709AB-5974-4A97-8E64-E0BFF7D5025D@IPJUSTICE.ORG>

Dear EC Members:

We must let ICANN know who is traveling to Buenos Aires for ICANN #48 in November on behalf of NCSG asap.

Therefore, please remember that there is NCSG-EC travel support from ICANN for 1 of each NCUC/NPOC's representatives to the NCSG-EC.

Marie-Laure, do you plan to fill the travel slot for the NCSG-EC from NPOC?

Milton & Rafik, which one of you will utilize the NCSG-EC travel slot for NCUC? 

Please let me know asap so I can tell ICANN who is traveling to Buenos Aires with NCSG-EC group and you can start to make your travel arrangements.

Thanks very much!
Robin


From mllemineur  Sun Aug  4 07:56:54 2013
From: mllemineur (Marie-laure Lemineur)
Date: Sat, 3 Aug 2013 22:56:54 -0600
Subject: [EC-NCSG] Buenos Aires Travel for NCSG-EC
In-Reply-To: <0F5709AB-5974-4A97-8E64-E0BFF7D5025D@IPJUSTICE.ORG>
References: <0F5709AB-5974-4A97-8E64-E0BFF7D5025D@IPJUSTICE.ORG>
Message-ID: <5920CBAF-9246-43B5-B76F-85A9C90171E1@gmail.com>

Dear Robin, 

Yes I will fil the available travel slot from NPOC. 

Thanks!

Marie-laure

Sent from my iPad

On 03/08/2013, at 17:17, Robin Gross <robin at IPJUSTICE.ORG> wrote:

> Dear EC Members:
> 
> We must let ICANN know who is traveling to Buenos Aires for ICANN #48 in November on behalf of NCSG asap.
> 
> Therefore, please remember that there is NCSG-EC travel support from ICANN for 1 of each NCUC/NPOC's representatives to the NCSG-EC.
> 
> Marie-Laure, do you plan to fill the travel slot for the NCSG-EC from NPOC?
> 
> Milton & Rafik, which one of you will utilize the NCSG-EC travel slot for NCUC? 
> 
> Please let me know asap so I can tell ICANN who is traveling to Buenos Aires with NCSG-EC group and you can start to make your travel arrangements.
> 
> Thanks very much!
> Robin
> _______________________________________________
> EC-NCSG mailing list
> EC-NCSG at ipjustice.org
> http://mailman.ipjustice.org/listinfo/ec-ncsg



From mueller  Sun Aug  4 09:31:45 2013
From: mueller (Milton L Mueller)
Date: Sun, 4 Aug 2013 06:31:45 +0000
Subject: [EC-NCSG] Buenos Aires Travel for NCSG-EC
In-Reply-To: <0F5709AB-5974-4A97-8E64-E0BFF7D5025D@IPJUSTICE.ORG>
References: <0F5709AB-5974-4A97-8E64-E0BFF7D5025D@IPJUSTICE.ORG>
Message-ID: <855077AC3D7A7147A7570370CA01ECD2490705@SUEX10-mbx-10.ad.syr.edu>

I would very much like to go to BA for NCSG. Missed Durban,starting to feel a bit out of it.

-----Original Message-----
From: ec-ncsg-bounces at ipjustice.org [mailto:ec-ncsg-bounces at ipjustice.org] On Behalf Of Robin Gross
Sent: Saturday, August 3, 2013 7:18 PM
To: ec-ncsg at ipjustice.org
Subject: [EC-NCSG] Buenos Aires Travel for NCSG-EC

Dear EC Members:

We must let ICANN know who is traveling to Buenos Aires for ICANN #48 in November on behalf of NCSG asap.

Therefore, please remember that there is NCSG-EC travel support from ICANN for 1 of each NCUC/NPOC's representatives to the NCSG-EC.

Marie-Laure, do you plan to fill the travel slot for the NCSG-EC from NPOC?

Milton & Rafik, which one of you will utilize the NCSG-EC travel slot for NCUC? 

Please let me know asap so I can tell ICANN who is traveling to Buenos Aires with NCSG-EC group and you can start to make your travel arrangements.

Thanks very much!
Robin
_______________________________________________
EC-NCSG mailing list
EC-NCSG at ipjustice.org
http://mailman.ipjustice.org/listinfo/ec-ncsg



From avri  Sun Aug  4 09:46:34 2013
From: avri (Avri Doria)
Date: Sun, 4 Aug 2013 08:46:34 +0200
Subject: [EC-NCSG] Buenos Aires Travel for NCSG-EC
In-Reply-To: <0F5709AB-5974-4A97-8E64-E0BFF7D5025D@IPJUSTICE.ORG>
References: <0F5709AB-5974-4A97-8E64-E0BFF7D5025D@IPJUSTICE.ORG>
Message-ID: <CD7F4D83-B90B-4C5B-9238-AD5105DA3153@acm.org>

Hi,

Has does this work on this meeting.

We will have not only Council members but council members elect.

Do we get those in addition to the 3 from each NCSG+NCUC+NPOC?  Or do those have to be used for newly elected - who are unknown at this point.

For myself I expect to be traveling under ATRT's account this time again.    Does Rafik get a Nomcom slot - or does Nomcom not attend this meeting.

avri



On 4 Aug 2013, at 01:17, Robin Gross wrote:

> Dear EC Members:
> 
> We must let ICANN know who is traveling to Buenos Aires for ICANN #48 in November on behalf of NCSG asap.
> 
> Therefore, please remember that there is NCSG-EC travel support from ICANN for 1 of each NCUC/NPOC's representatives to the NCSG-EC.
> 
> Marie-Laure, do you plan to fill the travel slot for the NCSG-EC from NPOC?
> 
> Milton & Rafik, which one of you will utilize the NCSG-EC travel slot for NCUC? 
> 
> Please let me know asap so I can tell ICANN who is traveling to Buenos Aires with NCSG-EC group and you can start to make your travel arrangements.
> 
> Thanks very much!
> Robin
> _______________________________________________
> EC-NCSG mailing list
> EC-NCSG at ipjustice.org
> http://mailman.ipjustice.org/listinfo/ec-ncsg




From rafik.dammak  Sun Aug  4 10:04:37 2013
From: rafik.dammak (Rafik Dammak)
Date: Sun, 4 Aug 2013 16:04:37 +0900
Subject: [EC-NCSG] Buenos Aires Travel for NCSG-EC
In-Reply-To: <CD7F4D83-B90B-4C5B-9238-AD5105DA3153@acm.org>
References: <0F5709AB-5974-4A97-8E64-E0BFF7D5025D@IPJUSTICE.ORG>
	<CD7F4D83-B90B-4C5B-9238-AD5105DA3153@acm.org>
Message-ID: <CAH5sTh=vMcc8M51ftqQBmwYMR_e2R6XZ3q_sWNqW-tVUkitoow@mail.gmail.com>

Hi Avri,

if I recall correctly, for gnso councillors leaving or new elected will be
supported by CT anyway since the new elected will take seat at the end of
gnso council open meeting in wednesday (probably starting with the election
of chair)
for nomcom, the AGM in BA will be the beginning of new term(it is the
meeting to prepare plan for nomcom for getting feedback about last year and
coming year ,outreach, selection etc, while the second is for outreach and
preparing for selection and the last for selecting icann "leaders"), if
NCUC EC sent confirmation of appointment to nomcom, it should be ok.

Best,

Rafik


2013/8/4 Avri Doria <avri at acm.org>

> Hi,
>
> Has does this work on this meeting.
>
> We will have not only Council members but council members elect.
>
> Do we get those in addition to the 3 from each NCSG+NCUC+NPOC?  Or do
> those have to be used for newly elected - who are unknown at this point.
>
> For myself I expect to be traveling under ATRT's account this time again.
>    Does Rafik get a Nomcom slot - or does Nomcom not attend this meeting.
>
> avri
>
>
>
> On 4 Aug 2013, at 01:17, Robin Gross wrote:
>
> > Dear EC Members:
> >
> > We must let ICANN know who is traveling to Buenos Aires for ICANN #48 in
> November on behalf of NCSG asap.
> >
> > Therefore, please remember that there is NCSG-EC travel support from
> ICANN for 1 of each NCUC/NPOC's representatives to the NCSG-EC.
> >
> > Marie-Laure, do you plan to fill the travel slot for the NCSG-EC from
> NPOC?
> >
> > Milton & Rafik, which one of you will utilize the NCSG-EC travel slot
> for NCUC?
> >
> > Please let me know asap so I can tell ICANN who is traveling to Buenos
> Aires with NCSG-EC group and you can start to make your travel arrangements.
> >
> > Thanks very much!
> > Robin
> > _______________________________________________
> > EC-NCSG mailing list
> > EC-NCSG at ipjustice.org
> > http://mailman.ipjustice.org/listinfo/ec-ncsg
>
>
> _______________________________________________
> EC-NCSG mailing list
> EC-NCSG at ipjustice.org
> http://mailman.ipjustice.org/listinfo/ec-ncsg
>
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From rafik.dammak  Sun Aug  4 16:38:30 2013
From: rafik.dammak (Rafik Dammak)
Date: Sun, 4 Aug 2013 22:38:30 +0900
Subject: [EC-NCSG] NCSG 2013 Annual Election Plan: Wiki Support
In-Reply-To: <40D57207-0B53-4FDB-A014-49AACCB35146@ipjustice.org>
References: <002201ce728e$204cce30$60e66a90$@verizon.net>
	<55C80D61-A575-4FEE-A785-BB856D8D352B@ipjustice.org>
	<CAH5sThkc51_2TbJv8Y822c77=xB+W+53ewaTnP8g=jcioAGDUw@mail.gmail.com>
	<40D57207-0B53-4FDB-A014-49AACCB35146@ipjustice.org>
Message-ID: <CAH5sTh=+wHbCzv=yWC=CCaoXykJJWcpcWPnY-wO0J_nEL-B7dA@mail.gmail.com>

Hi Robin,

I guess that we should follow the same way like before if we cannot have
solution this next week, acknowledging the amount of work to do.

Best,

Rafik


2013/8/3 Robin Gross <robin at ipjustice.org>

> Folks:
>
> We haven't made much progress on this election strategy and check-in
> process and time is running short.  We need to begin the check-in process
> now to have election results in time for the change-over in Buenos Aires
> (and push back the schedule below).  I worry that we don't have time to set
> up a new process to handle the check-in part of the annual election.  Any
> suggestions or thoughts on this?
>
> Thanks,
> Robin
>
>
>
> On Jun 30, 2013, at 1:26 AM, Rafik Dammak wrote:
>
> Hi Robin,
>
> I welcome the proposal from Ken to setup a confcall, maybe the week before
> ICANN meeting?
>
> Best,
>
> Rafik
>
>
> 2013/6/27 Robin Gross <robin at ipjustice.org>
>
>> Begin forwarded message:
>>
>> *From: *"Ken Bour" <ken.bour at verizon.net>
>> *Subject: **NCSG 2013 Annual Election Plan: Wiki Support*
>> *Date: *June 26, 2013 9:56:37 AM PDT
>> *To: *"'Robin Gross'" <robin at ipjustice.org>
>> *Cc: *'Glen de Saint G?ry' <glen at icann.org>, <ec-ncsg at ipjustice.org>,
>> "'Robert Hoggarth'" <robert.hoggarth at icann.org>
>>
>> Dear Robin:****
>> ** **
>> Concerning your most recent email (below), I was not in Beijing and am
>> unfamiliar with whatever options were discussed in your meeting; however, I
>> do remember mentioning to you, in a conversation last December that we
>> might be able to find a solution that could be presented via the ICANN
>> Wiki. At that time, you were seeking a membership database solution. Based
>> upon our understanding of your requirements, Rob Hoggarth and I thought it
>> would be constructive to involve ICANN?s I/T team with the goal of possibly
>> creating a solution that would benefit any community group needing that
>> type of record-keeping functionality.****
>> ** **
>> While that larger scope activity is in process, there are actually two
>> technically feasible options which, hopefully, would provide some near-term
>> help for your voter registration process:****
>> ** **
>> *Option #1:* *Wiki Template*****
>> NCSG Members would access the ICANN Community Wiki and complete a
>> standardized form that would create a new page for each user (similar to
>> the GNSO Statement of Interest <https://community.icann.org/x/c4Lg> area).
>> Those pages could be organized into folders, e.g., Individuals, Small Orgs,
>> and Large Orgs. From there, we could generate a report (table format) of
>> ?active? voters similar to the one on
>> https://community.icann.org/x/YphwAg.****
>> ** **
>> *Option #2:* *Google Docs*****
>> NCSG already has a new membership form which utilizes Google Docs and is
>> accessible via the Wiki. We could replicate that functionality and apply it
>> to the voter registration task thereby auto-generating a spreadsheet that
>> could be summarized, sorted, etc., depending upon your exact needs.****
>> ** **
>> Concerning the question about whether Wiki logon accounts would be
>> required, it is possible to set permissions such that your members would
>> *not* have to login (anonymous access); however, we will want to explore
>> with you the pros/cons of that approach.****
>> ** **
>> In order to proceed with either solution, it would be helpful to know, in
>> detail, the steps you have taken in the past to complete voter
>> registration. For example:****
>> 1)     How do you communicate with members that a voter registration is
>> to begin?****
>> 2)     What information (data fields) do you need to capture from each
>> member for this purpose?****
>> 3)     What steps do you perform with the information that is received?**
>> **
>> 4)     How is voter eligibility verified during an election?****
>> ** **
>> I think it would be most productive to arrange a teleconference soon so
>> that we can discuss the above requirements and any others that pertain to
>> this particular election challenge. Please let us know what time frame
>> would work best for you.****
>> ** **
>> Thank you,****
>> ** **
>> Ken Bour****
>> ICANN Consultant****
>> ** **
>> *From:* Robin Gross [mailto:robin at ipjustice.org]
>> *Sent:* Friday, June 21, 2013 6:04 PM
>> *To:* Robert Hoggarth; Ken Bour
>> *Cc:* Glen de Saint G?ry; ec-ncsg at ipjustice.org
>> *Subject:* Fwd: [EC-NCSG] NCSG 2013 Annual Election Plan****
>> ** **
>> Dear Robert & Ken,****
>> ** **
>> I'm writing in follow-up to our discussions about improving the
>> efficiency of NCSG's annual check-in process by using the confluence wiki
>> website.  How should we proceed with staff to build that capability in?
>>  Also Rafik raises a point about the need to register for confluence to use
>> it.  I worry it will create another step and thus an impediment to members
>> using that process to check-in via confluence.  How do you suggest we
>> proceed so we can get our annual check-in process underway right away?***
>> *
>> ** **
>> Thank you,****
>> Robin****
>> ** **
>> Begin forwarded message:****
>>
>>
>> ****
>> *From: *Rafik Dammak <rafik.dammak at gmail.com>****
>> *Subject: Re: [EC-NCSG] NCSG 2013 Annual Election Plan*****
>> *Date: *June 20, 2013 7:05:16 PM PDT****
>> *To: *Robin Gross <robin at ipjustice.org>****
>> *Cc: *"ec-ncsg at ipjustice.org" <ec-ncsg at ipjustice.org>****
>> ** **
>> Hi Robin,****
>> ** **
>> thanks for the proposal, the schedule looks fine for me. I am just
>> wondering of staff can provide "e-check-in" soon and if members can confirm
>> without having to register at confluence.****
>>  ** **
>> Best Regards,****
>>
>> ****
>> Rafik ****
>> ** **
>> 2013/6/19 Robin Gross <robin at ipjustice.org>****
>> Dear Colleagues,****
>> ** **
>> As we discussed at the NCSG-EC meeting in Beijing, we need to plan NCSG's
>> 2013 Annual Election.  This email will summarize what we discussed and pick
>> up the conversation in its evolution.  This election is for a Term that
>> begins at the conclusion of the ICANN Meeting in Buenos Aries (22 November
>> 2013).  All NCSG members are eligible to vote in the annual election, which
>> is held via an email ballot administered by ICANN.   The NCSG Charter
>> contains more detailed rules and procedures for the annual election and
>> check-in process, but below is basic summary.  Please let feel free to
>> comment on the below proposed plan and let me know if you have any
>> questions.****
>> ** **
>> Thanks,****
>> Robin****
>> ** **
>> *4 POSITIONS UP FOR ELECTION:*****
>> -- There are 3 NCSG GNSO Council Representative seats up for election.
>>  These 3 seats are currently held by Wendy Seltzer (who is term-limited out
>> from re-nomination), and Joy Liddicoat and Wolfgang Kleinwachter, both of
>> whom are eligible to run for another council term if nominated.  These 3
>> GNSO Council Representatives serve a 2-year term.****
>> ** **
>> -- NCSG must also elect 1 new NCSG Chair and I am term-limited out from
>> re-nomination.  NCSG Chair serves a 1-year term.****
>> ** **
>> *TIMELINE:*****
>> 10 August : Announce Election****
>>  1 September : Voter List Finalized****
>> 10 September : Nominations Open****
>> 24 September : Nominations Closed****
>>  1 October : Voting Begins****
>> 14 October : Voting Ends****
>> 17 October : Announce Results****
>> 22 November : Term Begins****
>> ** **
>>  *CHECK-IN:*****
>> As per the NCSG Charter, we must conduct the annual "check-in" process to
>> create the final Voter List.  As we discussed in Beijing, ICANN believes
>> there is a technical solution we can utilize so members could check-in
>> electronically via the web wiki (rather than me personally pestering each
>> member for a month).  We should begin the check-in process as soon as
>> technically possible to maximize voter participation.  I'll check with
>> staff about getting the annual check-in process going right away.****
>> ** **
>> ** **
>>
>>
>> _______________________________________________
>> EC-NCSG mailing list
>> EC-NCSG at ipjustice.org
>> http://mailman.ipjustice.org/listinfo/ec-ncsg****
>> ** **
>> ** **
>>
>>
>>
>> _______________________________________________
>> EC-NCSG mailing list
>> EC-NCSG at ipjustice.org
>> http://mailman.ipjustice.org/listinfo/ec-ncsg
>>
>>
>
>
> _______________________________________________
> EC-NCSG mailing list
> EC-NCSG at ipjustice.org
> http://mailman.ipjustice.org/listinfo/ec-ncsg
>
>
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From robin  Tue Aug  6 23:42:23 2013
From: robin (Robin Gross)
Date: Tue, 6 Aug 2013 13:42:23 -0700
Subject: [EC-NCSG] Buenos Aires Travel for NCSG-EC
In-Reply-To: <CAH5sTh=vMcc8M51ftqQBmwYMR_e2R6XZ3q_sWNqW-tVUkitoow@mail.gmail.com>
References: <0F5709AB-5974-4A97-8E64-E0BFF7D5025D@IPJUSTICE.ORG>
	<CD7F4D83-B90B-4C5B-9238-AD5105DA3153@acm.org>
	<CAH5sTh=vMcc8M51ftqQBmwYMR_e2R6XZ3q_sWNqW-tVUkitoow@mail.gmail.com>
Message-ID: <753D2C8D-D73C-4586-A849-BFA00FFBB553@ipjustice.org>

Yes, I believe ICANN is providing separate support for the newly elected GNSO Councilors (and is holding a briefing on the following Friday in BA for those newly elected councilors).  We should know who the new councilors are in time for BA meeting planning purposes.

Thanks,
Robin


On Aug 4, 2013, at 12:04 AM, Rafik Dammak wrote:

> Hi Avri,
> 
> if I recall correctly, for gnso councillors leaving or new elected will be supported by CT anyway since the new elected will take seat at the end of gnso council open meeting in wednesday (probably starting with the election of chair)
> for nomcom, the AGM in BA will be the beginning of new term(it is the meeting to prepare plan for nomcom for getting feedback about last year and coming year ,outreach, selection etc, while the second is for outreach and preparing for selection and the last for selecting icann "leaders"), if NCUC EC sent confirmation of appointment to nomcom, it should be ok.
> 
> Best,
> 
> Rafik
> 
> 
> 2013/8/4 Avri Doria <avri at acm.org>
> Hi,
> 
> Has does this work on this meeting.
> 
> We will have not only Council members but council members elect.
> 
> Do we get those in addition to the 3 from each NCSG+NCUC+NPOC?  Or do those have to be used for newly elected - who are unknown at this point.
> 
> For myself I expect to be traveling under ATRT's account this time again.    Does Rafik get a Nomcom slot - or does Nomcom not attend this meeting.
> 
> avri
> 
> 
> 
> On 4 Aug 2013, at 01:17, Robin Gross wrote:
> 
> > Dear EC Members:
> >
> > We must let ICANN know who is traveling to Buenos Aires for ICANN #48 in November on behalf of NCSG asap.
> >
> > Therefore, please remember that there is NCSG-EC travel support from ICANN for 1 of each NCUC/NPOC's representatives to the NCSG-EC.
> >
> > Marie-Laure, do you plan to fill the travel slot for the NCSG-EC from NPOC?
> >
> > Milton & Rafik, which one of you will utilize the NCSG-EC travel slot for NCUC?
> >
> > Please let me know asap so I can tell ICANN who is traveling to Buenos Aires with NCSG-EC group and you can start to make your travel arrangements.
> >
> > Thanks very much!
> > Robin
> > _______________________________________________
> > EC-NCSG mailing list
> > EC-NCSG at ipjustice.org
> > http://mailman.ipjustice.org/listinfo/ec-ncsg
> 
> 
> _______________________________________________
> EC-NCSG mailing list
> EC-NCSG at ipjustice.org
> http://mailman.ipjustice.org/listinfo/ec-ncsg
> 
> _______________________________________________
> EC-NCSG mailing list
> EC-NCSG at ipjustice.org
> http://mailman.ipjustice.org/listinfo/ec-ncsg

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From robin  Wed Aug  7 02:57:45 2013
From: robin (Robin Gross)
Date: Tue, 6 Aug 2013 16:57:45 -0700
Subject: [EC-NCSG] NCSG 2013 Annual Election Plan: Wiki Support
In-Reply-To: <CAH5sTh=+wHbCzv=yWC=CCaoXykJJWcpcWPnY-wO0J_nEL-B7dA@mail.gmail.com>
References: <002201ce728e$204cce30$60e66a90$@verizon.net>
	<55C80D61-A575-4FEE-A785-BB856D8D352B@ipjustice.org>
	<CAH5sThkc51_2TbJv8Y822c77=xB+W+53ewaTnP8g=jcioAGDUw@mail.gmail.com>
	<40D57207-0B53-4FDB-A014-49AACCB35146@ipjustice.org>
	<CAH5sTh=+wHbCzv=yWC=CCaoXykJJWcpcWPnY-wO0J_nEL-B7dA@mail.gmail.com>
Message-ID: <6708C020-963A-4257-8C9C-27CBCA44D170@ipjustice.org>

I agree, Rafik.  And we'll get the same annual check-in process that we used last year started immediately and continue through nominations.  So let's follow the election schedule agreed to in Beijing:

>>> TIMELINE:
>>> 10 August : Announce Election
>>>  1 September : Voter List Finalized
>>> 10 September : Nominations Open
>>> 24 September : Nominations Closed
>>>  1 October : Voting Begins
>>> 14 October : Voting Ends
>>> 17 October : Announce Results
>>> 22 November : Term Begins

This will still give us a full month before the BA ICANN meeting when the terms change-over at the end.  We'll have 3 GNSO Council Representative seats up for election and also NCSG Chair.  Remember I'm not running again so someone else has to be willing to donate 20-30 hours per week on average to fill the NCSG Chair position.  And I'd like for us to inform possible candidates to the GNSO Council that the position requires 10-20 hours per week of time and that participating at both GNSO Council meetings and NCSG policy meetings are an important part of the job.  It is important that we have councilors who actively push the NCSG policy agenda at the Council level and also in the broader community.  Given how much we've grown in membership size in the last year, I think we will have quite a few good candidates coming forward to fill these 4 NCSG positions.  Any other suggestions before I get the check-in process underway?  Here's one: let's get caught up on any pending NCSG membership applications asap.  Can someone volunteer to shepherd those through the EC evaluation process?  Thanks!

Best,
Robin


On Aug 4, 2013, at 6:38 AM, Rafik Dammak wrote:

> Hi Robin,
> 
> I guess that we should follow the same way like before if we cannot have solution this next week, acknowledging the amount of work to do.
> 
> Best,
> 
> Rafik
> 
> 
> 2013/8/3 Robin Gross <robin at ipjustice.org>
> Folks:
> 
> We haven't made much progress on this election strategy and check-in process and time is running short.  We need to begin the check-in process now to have election results in time for the change-over in Buenos Aires (and push back the schedule below).  I worry that we don't have time to set up a new process to handle the check-in part of the annual election.  Any suggestions or thoughts on this?
> 
> Thanks,
> Robin 
> 
> 
> 
> On Jun 30, 2013, at 1:26 AM, Rafik Dammak wrote:
> 
>> Hi Robin,
>> 
>> I welcome the proposal from Ken to setup a confcall, maybe the week before ICANN meeting?
>> 
>> Best,
>> 
>> Rafik 
>> 
>> 
>> 2013/6/27 Robin Gross <robin at ipjustice.org>
>> Begin forwarded message:
>> 
>>> From: "Ken Bour" <ken.bour at verizon.net>
>>> Subject: NCSG 2013 Annual Election Plan: Wiki Support
>>> Date: June 26, 2013 9:56:37 AM PDT
>>> To: "'Robin Gross'" <robin at ipjustice.org>
>>> Cc: 'Glen de Saint G?ry' <glen at icann.org>, <ec-ncsg at ipjustice.org>,	"'Robert Hoggarth'" <robert.hoggarth at icann.org>
>>> 
>>> Dear Robin:
>>>  
>>> Concerning your most recent email (below), I was not in Beijing and am unfamiliar with whatever options were discussed in your meeting; however, I do remember mentioning to you, in a conversation last December that we might be able to find a solution that could be presented via the ICANN Wiki. At that time, you were seeking a membership database solution. Based upon our understanding of your requirements, Rob Hoggarth and I thought it would be constructive to involve ICANN?s I/T team with the goal of possibly creating a solution that would benefit any community group needing that type of record-keeping functionality.
>>>  
>>> While that larger scope activity is in process, there are actually two technically feasible options which, hopefully, would provide some near-term help for your voter registration process:
>>>  
>>> Option #1: Wiki Template
>>> NCSG Members would access the ICANN Community Wiki and complete a standardized form that would create a new page for each user (similar to the GNSO Statement of Interest area). Those pages could be organized into folders, e.g., Individuals, Small Orgs, and Large Orgs. From there, we could generate a report (table format) of ?active? voters similar to the one on https://community.icann.org/x/YphwAg.
>>>  
>>> Option #2: Google Docs
>>> NCSG already has a new membership form which utilizes Google Docs and is accessible via the Wiki. We could replicate that functionality and apply it to the voter registration task thereby auto-generating a spreadsheet that could be summarized, sorted, etc., depending upon your exact needs.
>>>  
>>> Concerning the question about whether Wiki logon accounts would be required, it is possible to set permissions such that your members would not have to login (anonymous access); however, we will want to explore with you the pros/cons of that approach.
>>>  
>>> In order to proceed with either solution, it would be helpful to know, in detail, the steps you have taken in the past to complete voter registration. For example:
>>> 1)     How do you communicate with members that a voter registration is to begin?
>>> 2)     What information (data fields) do you need to capture from each member for this purpose?
>>> 3)     What steps do you perform with the information that is received?
>>> 4)     How is voter eligibility verified during an election?
>>>  
>>> I think it would be most productive to arrange a teleconference soon so that we can discuss the above requirements and any others that pertain to this particular election challenge. Please let us know what time frame would work best for you.
>>>  
>>> Thank you,
>>>  
>>> Ken Bour
>>> ICANN Consultant
>>>  
>>> From: Robin Gross [mailto:robin at ipjustice.org] 
>>> Sent: Friday, June 21, 2013 6:04 PM
>>> To: Robert Hoggarth; Ken Bour
>>> Cc: Glen de Saint G?ry; ec-ncsg at ipjustice.org
>>> Subject: Fwd: [EC-NCSG] NCSG 2013 Annual Election Plan
>>>  
>>> Dear Robert & Ken,
>>>  
>>> I'm writing in follow-up to our discussions about improving the efficiency of NCSG's annual check-in process by using the confluence wiki website.  How should we proceed with staff to build that capability in?  Also Rafik raises a point about the need to register for confluence to use it.  I worry it will create another step and thus an impediment to members using that process to check-in via confluence.  How do you suggest we proceed so we can get our annual check-in process underway right away?
>>>  
>>> Thank you,
>>> Robin
>>>  
>>> Begin forwarded message:
>>> 
>>> 
>>> From: Rafik Dammak <rafik.dammak at gmail.com>
>>> Subject: Re: [EC-NCSG] NCSG 2013 Annual Election Plan
>>> Date: June 20, 2013 7:05:16 PM PDT
>>> To: Robin Gross <robin at ipjustice.org>
>>> Cc: "ec-ncsg at ipjustice.org" <ec-ncsg at ipjustice.org>
>>>  
>>> Hi Robin,
>>>  
>>> thanks for the proposal, the schedule looks fine for me. I am just wondering of staff can provide "e-check-in" soon and if members can confirm without having to register at confluence.
>>>  
>>> Best Regards,
>>> 
>>> Rafik 
>>>  
>>> 2013/6/19 Robin Gross <robin at ipjustice.org>
>>> Dear Colleagues,
>>>  
>>> As we discussed at the NCSG-EC meeting in Beijing, we need to plan NCSG's 2013 Annual Election.  This email will summarize what we discussed and pick up the conversation in its evolution.  This election is for a Term that begins at the conclusion of the ICANN Meeting in Buenos Aries (22 November 2013).  All NCSG members are eligible to vote in the annual election, which is held via an email ballot administered by ICANN.   The NCSG Charter contains more detailed rules and procedures for the annual election and check-in process, but below is basic summary.  Please let feel free to comment on the below proposed plan and let me know if you have any questions.
>>>  
>>> Thanks,
>>> Robin
>>>  
>>> 4 POSITIONS UP FOR ELECTION:
>>> -- There are 3 NCSG GNSO Council Representative seats up for election.  These 3 seats are currently held by Wendy Seltzer (who is term-limited out from re-nomination), and Joy Liddicoat and Wolfgang Kleinwachter, both of whom are eligible to run for another council term if nominated.  These 3 GNSO Council Representatives serve a 2-year term.
>>>  
>>> -- NCSG must also elect 1 new NCSG Chair and I am term-limited out from re-nomination.  NCSG Chair serves a 1-year term.
>>>  
>>> TIMELINE:
>>> 10 August : Announce Election
>>>  1 September : Voter List Finalized
>>> 10 September : Nominations Open
>>> 24 September : Nominations Closed
>>>  1 October : Voting Begins
>>> 14 October : Voting Ends
>>> 17 October : Announce Results
>>> 22 November : Term Begins
>>>  
>>> CHECK-IN:
>>> As per the NCSG Charter, we must conduct the annual "check-in" process to create the final Voter List.  As we discussed in Beijing, ICANN believes there is a technical solution we can utilize so members could check-in electronically via the web wiki (rather than me personally pestering each member for a month).  We should begin the check-in process as soon as technically possible to maximize voter participation.  I'll check with staff about getting the annual check-in process going right away.
>>>  
>>>  
>>> 
>>> _______________________________________________
>>> EC-NCSG mailing list
>>> EC-NCSG at ipjustice.org
>>> http://mailman.ipjustice.org/listinfo/ec-ncsg
>>> 
>>>  
>>>  
>> 
>> 
>> _______________________________________________
>> EC-NCSG mailing list
>> EC-NCSG at ipjustice.org
>> http://mailman.ipjustice.org/listinfo/ec-ncsg
>> 
>> 
> 
> 
> _______________________________________________
> EC-NCSG mailing list
> EC-NCSG at ipjustice.org
> http://mailman.ipjustice.org/listinfo/ec-ncsg
> 
> 

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From rafik.dammak  Wed Aug  7 18:12:52 2013
From: rafik.dammak (Rafik Dammak)
Date: Thu, 8 Aug 2013 00:12:52 +0900
Subject: [EC-NCSG] NCSG 2013 Annual Election Plan: Wiki Support
In-Reply-To: <6708C020-963A-4257-8C9C-27CBCA44D170@ipjustice.org>
References: <002201ce728e$204cce30$60e66a90$@verizon.net>
	<55C80D61-A575-4FEE-A785-BB856D8D352B@ipjustice.org>
	<CAH5sThkc51_2TbJv8Y822c77=xB+W+53ewaTnP8g=jcioAGDUw@mail.gmail.com>
	<40D57207-0B53-4FDB-A014-49AACCB35146@ipjustice.org>
	<CAH5sTh=+wHbCzv=yWC=CCaoXykJJWcpcWPnY-wO0J_nEL-B7dA@mail.gmail.com>
	<6708C020-963A-4257-8C9C-27CBCA44D170@ipjustice.org>
Message-ID: <CAH5sTh=9BGUYOi0RBUJQmfVS5LsphEo43vU2WhHFkRp5K2zuUA@mail.gmail.com>

Hi Robin,

I will be happy to volunteer to lead for the applications review.

Best,

Rafik


2013/8/7 Robin Gross <robin at ipjustice.org>

> I agree, Rafik.  And we'll get the same annual check-in process that we
> used last year started immediately and continue through nominations.  So
> let's follow the election schedule agreed to in Beijing:
>
>  *TIMELINE:*****
>>> 10 August : Announce Election****
>>>  1 September : Voter List Finalized****
>>> 10 September : Nominations Open****
>>> 24 September : Nominations Closed****
>>>  1 October : Voting Begins****
>>> 14 October : Voting Ends****
>>> 17 October : Announce Results****
>>> 22 November : Term Begins
>>>
>>>
> This will still give us a full month before the BA ICANN meeting when the
> terms change-over at the end.  We'll have 3 GNSO Council Representative
> seats up for election and also NCSG Chair.  Remember I'm not running again
> so someone else has to be willing to donate 20-30 hours per week on average
> to fill the NCSG Chair position.  And I'd like for us to inform possible
> candidates to the GNSO Council that the position requires 10-20 hours per
> week of time and that participating at both GNSO Council meetings and NCSG
> policy meetings are an important part of the job.  It is important that we
> have councilors who actively push the NCSG policy agenda at the Council
> level and also in the broader community.  Given how much we've grown in
> membership size in the last year, I think we will have quite a few good
> candidates coming forward to fill these 4 NCSG positions.  Any other
> suggestions before I get the check-in process underway?  Here's one: let's
> get caught up on any pending NCSG membership applications asap.  Can
> someone volunteer to shepherd those through the EC evaluation process?
>  Thanks!
>
> Best,
> Robin
>
>
> On Aug 4, 2013, at 6:38 AM, Rafik Dammak wrote:
>
> Hi Robin,
>
> I guess that we should follow the same way like before if we cannot have
> solution this next week, acknowledging the amount of work to do.
>
> Best,
>
> Rafik
>
>
> 2013/8/3 Robin Gross <robin at ipjustice.org>
>
>> Folks:
>>
>> We haven't made much progress on this election strategy and check-in
>> process and time is running short.  We need to begin the check-in process
>> now to have election results in time for the change-over in Buenos Aires
>> (and push back the schedule below).  I worry that we don't have time to set
>> up a new process to handle the check-in part of the annual election.  Any
>> suggestions or thoughts on this?
>>
>> Thanks,
>> Robin
>>
>>
>>
>> On Jun 30, 2013, at 1:26 AM, Rafik Dammak wrote:
>>
>> Hi Robin,
>>
>> I welcome the proposal from Ken to setup a confcall, maybe the week
>> before ICANN meeting?
>>
>> Best,
>>
>> Rafik
>>
>>
>> 2013/6/27 Robin Gross <robin at ipjustice.org>
>>
>>> Begin forwarded message:
>>>
>>> *From: *"Ken Bour" <ken.bour at verizon.net>
>>> *Subject: **NCSG 2013 Annual Election Plan: Wiki Support*
>>> *Date: *June 26, 2013 9:56:37 AM PDT
>>> *To: *"'Robin Gross'" <robin at ipjustice.org>
>>> *Cc: *'Glen de Saint G?ry' <glen at icann.org>, <ec-ncsg at ipjustice.org>,
>>> "'Robert Hoggarth'" <robert.hoggarth at icann.org>
>>>
>>> Dear Robin:****
>>> ** **
>>> Concerning your most recent email (below), I was not in Beijing and am
>>> unfamiliar with whatever options were discussed in your meeting; however, I
>>> do remember mentioning to you, in a conversation last December that we
>>> might be able to find a solution that could be presented via the ICANN
>>> Wiki. At that time, you were seeking a membership database solution. Based
>>> upon our understanding of your requirements, Rob Hoggarth and I thought it
>>> would be constructive to involve ICANN?s I/T team with the goal of possibly
>>> creating a solution that would benefit any community group needing that
>>> type of record-keeping functionality.****
>>> ** **
>>> While that larger scope activity is in process, there are actually two
>>> technically feasible options which, hopefully, would provide some near-term
>>> help for your voter registration process:****
>>> ** **
>>> *Option #1:* *Wiki Template*****
>>> NCSG Members would access the ICANN Community Wiki and complete a
>>> standardized form that would create a new page for each user (similar to
>>> the GNSO Statement of Interest <https://community.icann.org/x/c4Lg> area).
>>> Those pages could be organized into folders, e.g., Individuals, Small Orgs,
>>> and Large Orgs. From there, we could generate a report (table format) of
>>> ?active? voters similar to the one on
>>> https://community.icann.org/x/YphwAg.****
>>> ** **
>>> *Option #2:* *Google Docs*****
>>> NCSG already has a new membership form which utilizes Google Docs and is
>>> accessible via the Wiki. We could replicate that functionality and apply it
>>> to the voter registration task thereby auto-generating a spreadsheet that
>>> could be summarized, sorted, etc., depending upon your exact needs.****
>>> ** **
>>> Concerning the question about whether Wiki logon accounts would be
>>> required, it is possible to set permissions such that your members would
>>>  *not* have to login (anonymous access); however, we will want to
>>> explore with you the pros/cons of that approach.****
>>> ** **
>>> In order to proceed with either solution, it would be helpful to know,
>>> in detail, the steps you have taken in the past to complete voter
>>> registration. For example:****
>>> 1)     How do you communicate with members that a voter registration is
>>> to begin?****
>>> 2)     What information (data fields) do you need to capture from each
>>> member for this purpose?****
>>> 3)     What steps do you perform with the information that is received?*
>>> ***
>>> 4)     How is voter eligibility verified during an election?****
>>> ** **
>>> I think it would be most productive to arrange a teleconference soon so
>>> that we can discuss the above requirements and any others that pertain to
>>> this particular election challenge. Please let us know what time frame
>>> would work best for you.****
>>> ** **
>>> Thank you,****
>>> ** **
>>> Ken Bour****
>>> ICANN Consultant****
>>> ** **
>>> *From:* Robin Gross [mailto:robin at ipjustice.org]
>>> *Sent:* Friday, June 21, 2013 6:04 PM
>>> *To:* Robert Hoggarth; Ken Bour
>>> *Cc:* Glen de Saint G?ry; ec-ncsg at ipjustice.org
>>> *Subject:* Fwd: [EC-NCSG] NCSG 2013 Annual Election Plan****
>>> ** **
>>> Dear Robert & Ken,****
>>> ** **
>>> I'm writing in follow-up to our discussions about improving the
>>> efficiency of NCSG's annual check-in process by using the confluence wiki
>>> website.  How should we proceed with staff to build that capability in?
>>>  Also Rafik raises a point about the need to register for confluence to use
>>> it.  I worry it will create another step and thus an impediment to members
>>> using that process to check-in via confluence.  How do you suggest we
>>> proceed so we can get our annual check-in process underway right away?**
>>> **
>>> ** **
>>> Thank you,****
>>> Robin****
>>> ** **
>>> Begin forwarded message:****
>>>
>>>
>>> ****
>>> *From: *Rafik Dammak <rafik.dammak at gmail.com>****
>>> *Subject: Re: [EC-NCSG] NCSG 2013 Annual Election Plan*****
>>> *Date: *June 20, 2013 7:05:16 PM PDT****
>>> *To: *Robin Gross <robin at ipjustice.org>****
>>> *Cc: *"ec-ncsg at ipjustice.org" <ec-ncsg at ipjustice.org>****
>>> ** **
>>> Hi Robin,****
>>> ** **
>>> thanks for the proposal, the schedule looks fine for me. I am just
>>> wondering of staff can provide "e-check-in" soon and if members can confirm
>>> without having to register at confluence.****
>>>  ** **
>>> Best Regards,****
>>>
>>> ****
>>> Rafik ****
>>> ** **
>>> 2013/6/19 Robin Gross <robin at ipjustice.org>****
>>> Dear Colleagues,****
>>> ** **
>>> As we discussed at the NCSG-EC meeting in Beijing, we need to plan
>>> NCSG's 2013 Annual Election.  This email will summarize what we discussed
>>> and pick up the conversation in its evolution.  This election is for a Term
>>> that begins at the conclusion of the ICANN Meeting in Buenos Aries (22
>>> November 2013).  All NCSG members are eligible to vote in the annual
>>> election, which is held via an email ballot administered by ICANN.   The
>>> NCSG Charter contains more detailed rules and procedures for the annual
>>> election and check-in process, but below is basic summary.  Please let feel
>>> free to comment on the below proposed plan and let me know if you have any
>>> questions.****
>>> ** **
>>> Thanks,****
>>> Robin****
>>> ** **
>>> *4 POSITIONS UP FOR ELECTION:*****
>>> -- There are 3 NCSG GNSO Council Representative seats up for election.
>>>  These 3 seats are currently held by Wendy Seltzer (who is term-limited out
>>> from re-nomination), and Joy Liddicoat and Wolfgang Kleinwachter, both of
>>> whom are eligible to run for another council term if nominated.  These 3
>>> GNSO Council Representatives serve a 2-year term.****
>>> ** **
>>> -- NCSG must also elect 1 new NCSG Chair and I am term-limited out from
>>> re-nomination.  NCSG Chair serves a 1-year term.****
>>> ** **
>>> *TIMELINE:*****
>>> 10 August : Announce Election****
>>>  1 September : Voter List Finalized****
>>> 10 September : Nominations Open****
>>> 24 September : Nominations Closed****
>>>  1 October : Voting Begins****
>>> 14 October : Voting Ends****
>>> 17 October : Announce Results****
>>> 22 November : Term Begins****
>>> ** **
>>>  *CHECK-IN:*****
>>> As per the NCSG Charter, we must conduct the annual "check-in" process
>>> to create the final Voter List.  As we discussed in Beijing, ICANN believes
>>> there is a technical solution we can utilize so members could check-in
>>> electronically via the web wiki (rather than me personally pestering each
>>> member for a month).  We should begin the check-in process as soon as
>>> technically possible to maximize voter participation.  I'll check with
>>> staff about getting the annual check-in process going right away.****
>>> ** **
>>> ** **
>>>
>>>
>>> _______________________________________________
>>> EC-NCSG mailing list
>>> EC-NCSG at ipjustice.org
>>> http://mailman.ipjustice.org/listinfo/ec-ncsg****
>>> ** **
>>> ** **
>>>
>>>
>>>
>>> _______________________________________________
>>> EC-NCSG mailing list
>>> EC-NCSG at ipjustice.org
>>> http://mailman.ipjustice.org/listinfo/ec-ncsg
>>>
>>>
>>
>>
>> _______________________________________________
>> EC-NCSG mailing list
>> EC-NCSG at ipjustice.org
>> http://mailman.ipjustice.org/listinfo/ec-ncsg
>>
>>
>
>
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From robin  Wed Aug  7 21:59:10 2013
From: robin (Robin Gross)
Date: Wed, 7 Aug 2013 11:59:10 -0700
Subject: [EC-NCSG] NCSG 2013 Annual Election Plan: Wiki Support
In-Reply-To: <CAH5sTh=9BGUYOi0RBUJQmfVS5LsphEo43vU2WhHFkRp5K2zuUA@mail.gmail.com>
References: <002201ce728e$204cce30$60e66a90$@verizon.net>
	<55C80D61-A575-4FEE-A785-BB856D8D352B@ipjustice.org>
	<CAH5sThkc51_2TbJv8Y822c77=xB+W+53ewaTnP8g=jcioAGDUw@mail.gmail.com>
	<40D57207-0B53-4FDB-A014-49AACCB35146@ipjustice.org>
	<CAH5sTh=+wHbCzv=yWC=CCaoXykJJWcpcWPnY-wO0J_nEL-B7dA@mail.gmail.com>
	<6708C020-963A-4257-8C9C-27CBCA44D170@ipjustice.org>
	<CAH5sTh=9BGUYOi0RBUJQmfVS5LsphEo43vU2WhHFkRp5K2zuUA@mail.gmail.com>
Message-ID: <03C0283E-85AF-4C75-B3C4-AE43364661F5@ipjustice.org>

Thank you very much, Rafik.  That would be an enormous assistance in moving our applications review process along.  

Thanks again,
Robin


On Aug 7, 2013, at 8:12 AM, Rafik Dammak wrote:

> Hi Robin,
> 
> I will be happy to volunteer to lead for the applications review.
> 
> Best,
> 
> Rafik
> 
> 
> 2013/8/7 Robin Gross <robin at ipjustice.org>
> I agree, Rafik.  And we'll get the same annual check-in process that we used last year started immediately and continue through nominations.  So let's follow the election schedule agreed to in Beijing:
> 
>>>> TIMELINE:
>>>> 10 August : Announce Election
>>>>  1 September : Voter List Finalized
>>>> 10 September : Nominations Open
>>>> 24 September : Nominations Closed
>>>>  1 October : Voting Begins
>>>> 14 October : Voting Ends
>>>> 17 October : Announce Results
>>>> 22 November : Term Begins
> 
> This will still give us a full month before the BA ICANN meeting when the terms change-over at the end.  We'll have 3 GNSO Council Representative seats up for election and also NCSG Chair.  Remember I'm not running again so someone else has to be willing to donate 20-30 hours per week on average to fill the NCSG Chair position.  And I'd like for us to inform possible candidates to the GNSO Council that the position requires 10-20 hours per week of time and that participating at both GNSO Council meetings and NCSG policy meetings are an important part of the job.  It is important that we have councilors who actively push the NCSG policy agenda at the Council level and also in the broader community.  Given how much we've grown in membership size in the last year, I think we will have quite a few good candidates coming forward to fill these 4 NCSG positions.  Any other suggestions before I get the check-in process underway?  Here's one: let's get caught up on any pending NCSG membership applications asap.  Can someone volunteer to shepherd those through the EC evaluation process?  Thanks!
> 
> Best,
> Robin
> 
> 
> On Aug 4, 2013, at 6:38 AM, Rafik Dammak wrote:
> 
>> Hi Robin,
>> 
>> I guess that we should follow the same way like before if we cannot have solution this next week, acknowledging the amount of work to do.
>> 
>> Best,
>> 
>> Rafik
>> 
>> 
>> 2013/8/3 Robin Gross <robin at ipjustice.org>
>> Folks:
>> 
>> We haven't made much progress on this election strategy and check-in process and time is running short.  We need to begin the check-in process now to have election results in time for the change-over in Buenos Aires (and push back the schedule below).  I worry that we don't have time to set up a new process to handle the check-in part of the annual election.  Any suggestions or thoughts on this?
>> 
>> Thanks,
>> Robin 
>> 
>> 
>> 
>> On Jun 30, 2013, at 1:26 AM, Rafik Dammak wrote:
>> 
>>> Hi Robin,
>>> 
>>> I welcome the proposal from Ken to setup a confcall, maybe the week before ICANN meeting?
>>> 
>>> Best,
>>> 
>>> Rafik 
>>> 
>>> 
>>> 2013/6/27 Robin Gross <robin at ipjustice.org>
>>> Begin forwarded message:
>>> 
>>>> From: "Ken Bour" <ken.bour at verizon.net>
>>>> Subject: NCSG 2013 Annual Election Plan: Wiki Support
>>>> Date: June 26, 2013 9:56:37 AM PDT
>>>> To: "'Robin Gross'" <robin at ipjustice.org>
>>>> Cc: 'Glen de Saint G?ry' <glen at icann.org>, <ec-ncsg at ipjustice.org>,	"'Robert Hoggarth'" <robert.hoggarth at icann.org>
>>>> 
>>>> Dear Robin:
>>>>  
>>>> Concerning your most recent email (below), I was not in Beijing and am unfamiliar with whatever options were discussed in your meeting; however, I do remember mentioning to you, in a conversation last December that we might be able to find a solution that could be presented via the ICANN Wiki. At that time, you were seeking a membership database solution. Based upon our understanding of your requirements, Rob Hoggarth and I thought it would be constructive to involve ICANN?s I/T team with the goal of possibly creating a solution that would benefit any community group needing that type of record-keeping functionality.
>>>>  
>>>> While that larger scope activity is in process, there are actually two technically feasible options which, hopefully, would provide some near-term help for your voter registration process:
>>>>  
>>>> Option #1: Wiki Template
>>>> NCSG Members would access the ICANN Community Wiki and complete a standardized form that would create a new page for each user (similar to the GNSO Statement of Interest area). Those pages could be organized into folders, e.g., Individuals, Small Orgs, and Large Orgs. From there, we could generate a report (table format) of ?active? voters similar to the one on https://community.icann.org/x/YphwAg.
>>>>  
>>>> Option #2: Google Docs
>>>> NCSG already has a new membership form which utilizes Google Docs and is accessible via the Wiki. We could replicate that functionality and apply it to the voter registration task thereby auto-generating a spreadsheet that could be summarized, sorted, etc., depending upon your exact needs.
>>>>  
>>>> Concerning the question about whether Wiki logon accounts would be required, it is possible to set permissions such that your members would not have to login (anonymous access); however, we will want to explore with you the pros/cons of that approach.
>>>>  
>>>> In order to proceed with either solution, it would be helpful to know, in detail, the steps you have taken in the past to complete voter registration. For example:
>>>> 1)     How do you communicate with members that a voter registration is to begin?
>>>> 2)     What information (data fields) do you need to capture from each member for this purpose?
>>>> 3)     What steps do you perform with the information that is received?
>>>> 4)     How is voter eligibility verified during an election?
>>>>  
>>>> I think it would be most productive to arrange a teleconference soon so that we can discuss the above requirements and any others that pertain to this particular election challenge. Please let us know what time frame would work best for you.
>>>>  
>>>> Thank you,
>>>>  
>>>> Ken Bour
>>>> ICANN Consultant
>>>>  
>>>> From: Robin Gross [mailto:robin at ipjustice.org] 
>>>> Sent: Friday, June 21, 2013 6:04 PM
>>>> To: Robert Hoggarth; Ken Bour
>>>> Cc: Glen de Saint G?ry; ec-ncsg at ipjustice.org
>>>> Subject: Fwd: [EC-NCSG] NCSG 2013 Annual Election Plan
>>>>  
>>>> Dear Robert & Ken,
>>>>  
>>>> I'm writing in follow-up to our discussions about improving the efficiency of NCSG's annual check-in process by using the confluence wiki website.  How should we proceed with staff to build that capability in?  Also Rafik raises a point about the need to register for confluence to use it.  I worry it will create another step and thus an impediment to members using that process to check-in via confluence.  How do you suggest we proceed so we can get our annual check-in process underway right away?
>>>>  
>>>> Thank you,
>>>> Robin
>>>>  
>>>> Begin forwarded message:
>>>> 
>>>> 
>>>> From: Rafik Dammak <rafik.dammak at gmail.com>
>>>> Subject: Re: [EC-NCSG] NCSG 2013 Annual Election Plan
>>>> Date: June 20, 2013 7:05:16 PM PDT
>>>> To: Robin Gross <robin at ipjustice.org>
>>>> Cc: "ec-ncsg at ipjustice.org" <ec-ncsg at ipjustice.org>
>>>>  
>>>> Hi Robin,
>>>>  
>>>> thanks for the proposal, the schedule looks fine for me. I am just wondering of staff can provide "e-check-in" soon and if members can confirm without having to register at confluence.
>>>>  
>>>> Best Regards,
>>>> 
>>>> Rafik 
>>>>  
>>>> 2013/6/19 Robin Gross <robin at ipjustice.org>
>>>> Dear Colleagues,
>>>>  
>>>> As we discussed at the NCSG-EC meeting in Beijing, we need to plan NCSG's 2013 Annual Election.  This email will summarize what we discussed and pick up the conversation in its evolution.  This election is for a Term that begins at the conclusion of the ICANN Meeting in Buenos Aries (22 November 2013).  All NCSG members are eligible to vote in the annual election, which is held via an email ballot administered by ICANN.   The NCSG Charter contains more detailed rules and procedures for the annual election and check-in process, but below is basic summary.  Please let feel free to comment on the below proposed plan and let me know if you have any questions.
>>>>  
>>>> Thanks,
>>>> Robin
>>>>  
>>>> 4 POSITIONS UP FOR ELECTION:
>>>> -- There are 3 NCSG GNSO Council Representative seats up for election.  These 3 seats are currently held by Wendy Seltzer (who is term-limited out from re-nomination), and Joy Liddicoat and Wolfgang Kleinwachter, both of whom are eligible to run for another council term if nominated.  These 3 GNSO Council Representatives serve a 2-year term.
>>>>  
>>>> -- NCSG must also elect 1 new NCSG Chair and I am term-limited out from re-nomination.  NCSG Chair serves a 1-year term.
>>>>  
>>>> TIMELINE:
>>>> 10 August : Announce Election
>>>>  1 September : Voter List Finalized
>>>> 10 September : Nominations Open
>>>> 24 September : Nominations Closed
>>>>  1 October : Voting Begins
>>>> 14 October : Voting Ends
>>>> 17 October : Announce Results
>>>> 22 November : Term Begins
>>>>  
>>>> CHECK-IN:
>>>> As per the NCSG Charter, we must conduct the annual "check-in" process to create the final Voter List.  As we discussed in Beijing, ICANN believes there is a technical solution we can utilize so members could check-in electronically via the web wiki (rather than me personally pestering each member for a month).  We should begin the check-in process as soon as technically possible to maximize voter participation.  I'll check with staff about getting the annual check-in process going right away.
>>>>  
>>>>  
>>>> 
>>>> _______________________________________________
>>>> EC-NCSG mailing list
>>>> EC-NCSG at ipjustice.org
>>>> http://mailman.ipjustice.org/listinfo/ec-ncsg
>>>> 
>>>>  
>>>>  
>>> 
>>> 
>>> _______________________________________________
>>> EC-NCSG mailing list
>>> EC-NCSG at ipjustice.org
>>> http://mailman.ipjustice.org/listinfo/ec-ncsg
>>> 
>>> 
>> 
>> 
>> _______________________________________________
>> EC-NCSG mailing list
>> EC-NCSG at ipjustice.org
>> http://mailman.ipjustice.org/listinfo/ec-ncsg
>> 
>> 
> 
> 

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From robin  Thu Aug 22 05:42:10 2013
From: robin (Robin Gross)
Date: Wed, 21 Aug 2013 19:42:10 -0700
Subject: [EC-NCSG] Welcome Lori Schulman to NCSG Executive Committee
Message-ID: <79ACAA3C-14D5-4FCF-9A3E-C83FB2D38212@ipjustice.org>

Dear NCSG-EC Members:

NPOC has appointed Lori Schulman to be its 2nd representative on the NCSG-EC (in addition to Marie-laure) so Lori's been added to this committee email list.  

Welcome, Lori!

Thanks,
Robin


From robin  Tue Aug 27 18:47:04 2013
From: robin (Robin Gross)
Date: Tue, 27 Aug 2013 08:47:04 -0700
Subject: [EC-NCSG] NCSG Membership Applications and EC Evaluation Procedures
Message-ID: <C8858362-2206-411D-92FC-1BA33D5172C2@ipjustice.org>

Dear All:

As you all know, we need an integrated membership database solution to manage the NCSG membership applications, membership rosters, etc. and ICANN hasn't yet provided a solution (although it said it was working on one for all of ICANN, not just NCSG).  So in the meantime, we are using these Google docs spreadsheets to manage the membership data, even though it is rather cumbersome to navigate and far from the best solution.

Reminder that the data for incoming NCSG Membership applications is stored in a spreadsheet and available to EC members here:
  https://docs.google.com/spreadsheet/ccc?key=0Ane1uzL43HhedDFhOWZOTEVhMzZUYUszVFhpX1JEU1E&usp=sharing

The spreadsheet that keeps track of the immediately pending applications, including how each NCSG member votes on a given application is here:
  https://docs.google.com/spreadsheet/ccc?key=0AmHFgvYjF_e4dENsT21PLTFmeW9qZ2pLLWowc3RTbmc&usp=sharing

I believe Rafik volunteered to update the immediately above PENDING applications link to reflect the new applications that have come in for evaluation in the last few weeks and that we need to evaluate now.

Each NCSG EC member should then evaluate the application against NCSG's membership criteria and noncommercial mission and then we vote on the application's approval in the above link.  Sometimes there are questions or info is not complete so follow-ups are needed with applicants.   

We can type our vote or comment directly into the PENDING spreadsheet so the discussion is all in one place and publicly available (and applicants can keep track of their application by looking at this link).  We evaluate the data supplied by the applicant in the spreadsheet at 1st link (private) above, but we each vote in the spreadsheet 2nd link (public).   Again, the need for an integrated membership database.....  Thanks very much.

Please let me know if you have any questions on this.  

Best,
Robin