Fwd: GNSO Coordination for the CIP-CCG

Wed Aug 7 22:42:09 EEST 2024

Hello Everyone,
Just sharing a few updates for everyone from the CIP-CCG. Please ask any
question on any grey area that needs to be addressed.

Thanks

Caleb

---------- Forwarded message ---------
From: Berry Cobb <Berry.Cobb at icann.org>
Date: Mon, Jul 22, 2024 at 4:39 PM
Subject: GNSO Coordination for the CIP-CCG
To: Berry Cobb <Berry.Cobb at icann.org>
Cc: Mary Wong <mary.wong at icann.org>, Alperen Eken <alperen.eken at icann.org>

Summary: Staff to create a GNSO-only mailing list for GNSO members on the
CIP.

Dear GNSO Participants of the CIP-CCG,

Within the Policy Development Support function, our Strategic Policy
Management Team is responsible for serving as internal org liaisons with
the SOACs for cross-community non-policy activities, such as work related
to Reviews or implementation of Work Stream 2 recommendations. As such, we
are currently assisting with the Continuous Improvement Program Framework
and the Principles, Criteria, and Indicators that comprise the framework
for which you are currently working on. We are writing to offer Policy
staff support to help facilitate more focused collaboration across the GNSO
community for this CIP work.

As you’ll recall, ICANN Organizational Reviews of the GNSO (see GNSO1
<https://www.icann.org/resources/pages/gnso1-progress-milestones-2019-08-06-en>,
GNSO2 <https://www.icann.org/resources/reviews/org/gnso>) have historically
included assessment and surveying of the SG/Cs. There are
community-perceived shortcomings of Organizational Reviews, which led to
the development of the ATRT3 Recommendation 3.6
<https://www.icann.org/en/system/files/files/atrt3-report-29may20-en.pdf>.
The perceived shortcomings included the lack of understanding and
familiarity of the Independent Examiners that have conducted Organizational
Reviews and subsequently the quality of the Independent Examiner
recommendations has been debated by the community. The down-stream volume
of previous review recommendations has led to a large backlog to implement.

ATRT3 Recommendation 3.6 calls for the evolution of Organizational Reviews
conducted by an Independent Examiner into a Continuous Improvement Program
(CIP) <https://community.icann.org/x/PIDCEQ> led by the ICANN community.
ICANN org previously received
<https://www.icann.org/resources/pages/correspondence> broad support from
the community to defer the next scheduled Organizational Reviews, and the
Board deferred
<https://www.icann.org/en/board-activities-and-meetings/materials/approved-resolutions-regular-meeting-of-the-icann-board-12-06-2022-en#2.b>
upcoming Organizational Reviews until 2025 so that this recommendation and
others from ATRT3 could be implemented.

Although the SGs/Cs within the GNSO are more diverse than other community
groups, there is nevertheless a need, at the same time, for the GNSO to
operate cohesively as part of the larger ICANN multistakeholder model. To
assist with this collaboration, staff would like to propose: (1) creating a
mailing list for you that will allow you to exchange views and coordinate
on all the different SG/Cs’ views of the work within the CIP-CCG; (2)
organizing, if appropriate and needed, meetings for participants from
across the GNSO to discuss positions and progress. We hope these
suggestions are timely as we anticipate the need for enhanced coordination
now that the CIP has pivoted to developing the Criteria and Indicators
mapped back to the five draft Principles.

Additionally, we note that the GNSO Council has tasked the Council
Committee for Overseeing and Implementing Continuous Improvement (CCOICI)
to revise its charter to become a permanent standing committee, with
expectations of executing continuous improvement projects for the GNSO. One
of this standing committee’s responsibilities will be to coordinate and
possibly implement results from future continuous improvement assessment
periods, which will be defined by this CIP-CCG.

With that in mind, staff would like to also suggest that the GNSO community
consider the need for a concrete mechanism that can be the forum where the
SG/Cs can collaborate on future Reviews-related activities beyond 2024 and
after the CIP-CCG concludes its current work. Such a forum can also provide
a more convenient and predictable way for ICANN Org to interact with the
GNSO community on Reviews and other non-policy work by the community. While
there is currently a mailing list for the GNSO SG/C leaders, it is not
widely used. It may be helpful to broaden that mailing list, to include the
CCOICI, as well as the current (at the time) GNSO members and
representatives to the relevant Review-related activity. Unless there are
objections, we’d like to forward this note and our suggestions to your SG/C
leadership for further discussion on this potential need.

The following timelines and activities are examples of work that point
toward the need for greater GNSO-wide collaboration on Reviews-related
projects over the next few years and likely beyond:

   - The Pilot Holistic Review will begin in September 2024 (we note that
   the GNSO has just selected its candidates for this work).
   - The CCOICI is expected to complete its revised charter work by
   November 2024.
   - The CIP-CCG is anticipated to conclude its work at the end of 2024 for
   Board consideration in early 2025, following which the first CIP Assessment
   Period for 2025-2028 is expected to begin.
   - Concurrently with the continuous improvement work, work on ATRT4 is
   expected to begin in April 2025, following the end of the current deferral
   period.
   - The FY26-FY30 Five Year Strategic Plan will begin July 2025; and the
   current draft expressly incorporates a focus on continuous improvements as
   part of the Strategic Objectives and Goals.

Please let us know if you have objections to our proposal for a GNSO
mailing list for you as the CIP-CCG participants. If not, staff will
proceed to set up the mailing list and will follow up with you in the next
few weeks. We will also contact the GNSO SG/C leaders about the further
proposal for a more concrete way to ensure regular GNSO-wide coordination
on Reviews-related work and other non-policy activities in the future.

Thank you for your time and attention.

The Strategic Policy Management Team

Berry Cobb

Policy Development – Senior Program Manager

Internet Corporation for Assigned Names and Numbers (ICANN)

Mobile: +1 424 443 8960

Phone: +1 202 570 7240
Fax: +1 202 789 0104

Twitter: @berrycobb

www.icann.org

-- 
*Caleb Ogundele*
Email: muyiwacaleb at gmail.com
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