Fwd: [council] ICANN Board greenlights implementation of Registration Data Request Service

[Tomslin Samme-Nlar]

FYI

Warmly,
Tomslin

---------- Forwarded message ---------
From: Marika Konings via council <council at gnso.icann.org>
Date: Thu, 2 Mar 2023, 18:48
Subject: [council] ICANN Board greenlights implementation of Registration
Data Request Service
To: council at gnso.icann.org <council at gnso.icann.org>


For your information:
https://www.icann.org/en/blogs/details/icann-board-greenlights-implementation-of-registration-data-request-service-01-03-2023-en
as well as the related Board resolution
https://www.icann.org/en/board-activities-and-meetings/materials/approved-resolutions-special-meeting-of-the-icann-board-27-02-2023-en#section1.a.




Best regards,



Marika


ICANN Board Greenlights Implementation of Registration Data Request Service

*1 March 2023*

By *Tripti Sinha* <https://www.icann.org/>
------------------------------

During a Special Meeting on 27 February 2023, the ICANN Board of Directors
passed a resolution
<https://www.icann.org/en/board-activities-and-meetings/materials/approved-resolutions-special-meeting-of-the-icann-board-27-02-2023-en#section1.a>
directing
the ICANN organization (org) to develop and launch a new ticketing system
to handle requests for access to nonpublic registration data related to
generic top-level domains (gTLDs). The WHOIS Disclosure System, a proof of
concept intended to gather usage and demand data, streamlines the process
for submitting and receiving requests for nonpublic gTLD registration data
for ICANN-accredited registrars. These registrars would determine if the
requestor has a legitimate need for this information from entities such as
law enforcement, government agencies, and intellectual property
professionals.

This nonpublic data, formerly known as WHOIS information, encompasses
personal data, such as a contact name, home or email address, and phone
number. Once public and easily accessible, this data is not necessarily
published anymore due to personal data protection regulations and requires
legitimate purposes for requesting and receiving it.

The system, which will be renamed during the development process, will
connect requestors seeking nonpublic registration data with the relevant
ICANN-accredited registrars for gTLD domain names. The system will not
deliver registration data, links, or instructions to access registration
data to the requestors; all communication and data disclosure between the
requestors and registrars will take place outside of the system. The
registrars are solely responsible for assessing the request and making the
decision of whether to disclose the requested data in accordance with local
laws.

The system was proposed in response to a Generic Names Supporting
Organization (GNSO) Council request for ICANN org to implement a "proof of
concept" system to gather usage and demand data that would inform community
discussions and Board consideration of the Phase 2 Recommendations
<https://gnso.icann.org/sites/default/files/file/field-file-attach/epdp-phase-2-temp-spec-gtld-registration-data-2-31jul20-en.pdf>
of
the Expedited Policy Development Process (EPDP) relating to a System for
Standardized Access/Disclosure. ICANN org will collect the relevant usage
data for up to two years. To ensure that enough information is gathered,
the resolution contains a recommendation urging the GNSO Council to promote
"comprehensive" or universal use of the service among ICANN-accredited
registrars and potential requestors.

In taking this resolution, the ICANN Board reviewed the WHOIS Disclosure
System Design Paper
<https://www.icann.org/en/system/files/files/whois-disclosure-system-design-paper-13sep22-en.pdf>,
the EPDP Phase 2 Small Team's 4 April 2022 Preliminary Report to the GNSO
Council
<https://gnso.icann.org/sites/default/files/policy/2022/correspondence/ducos-to-gnso-council-et-al-04apr22-en.pdf>,
the 7 November 2022 addendum
<https://gnso.icann.org/sites/default/files/policy/2022/correspondence/ducos-to-gnso-council-07nov22-en.pdf>
to
the EPDP Phase 2 Small Team's Preliminary Report, the 17 November 2022
letter
<https://www.icann.org/en/system/files/correspondence/ducos-to-sinha-17nov22-en.pdf>
from
the GNSO Council to the ICANN Board, and the recommendation from the Board
Finance Committee to allocate an envelope from the Supplemental Fund for
Implementation of Community Recommendations for this work. The decision
also considers ICANN's Bylaws, compliance with the law, the Board's
fiduciary duties, and the costs associated with initial implementation and
subsequent operation of the system.

ICANN org began a three-month project ramp-up period in December 2022;
implementation is expected to take 11 months. The org anticipates working
closely with the EPDP Phase 2 Small Team that's advising on this process,
as well as ICANN-accredited registrars, throughout development of the
system.


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