Guide to best practices for virtual conferences

[Michael J. Oghia]

Hi everyone,

Please see below for a handy guide to virtual conferences from the Association
for Computing Machinery (ACM).

Stay safe and well, and happy Easter to all who celebrate.
-Michael
__________________

Michael J. Oghia | Advocacy & Engagement Manager
Global Forum for Media Development (GFMD <https://gfmd.info>)
Belgrade, Serbia | Twitter <https://www.twitter.com/MikeOghia> | LinkedIn
<https://www.linkedin.com/in/mikeoghia>


---------- Forwarded message ---------
From: Benjamin C. Pierce <bcpierce at cis.upenn.edu>
Date: Sat, Apr 11, 2020 at 11:21 PM
Subject: [acm-climate] [acm-virtual-conferences-editors] Guide to best
practices for virtual conferences
To: <acm-climate at googlegroups.com>
Cc: <virtual-conferences at acm.org>


*[TL;DR: Please help circulate a new guide for organizers of virtual
conferences.]*

Dear colleagues,

As scientists concerned about climate change, we have often discussed how
the world might have to change to get fewer people to fly to conferences.
Now we are finding out!

The Association for Computing Machinery recently chartered a Presidential
Task Force to gather and disseminate guidance on best practices for virtual
conferences, aimed at the many conference organizers moving their events
online right now.

The task force report, *Virtual Conferences: A Guide to Best Practices
<https://www.acm.org/virtual-conferences>, *is now available on the ACM web
site <https://www.acm.org/virtual-conferences>  It offers a comprehensive
survey of issues, approaches, organizational strategies, and technology
platforms for successful virtual meetings.

We hope that you and your colleagues will find this report useful. If you
do, we would love to hear about it! And naturally if you have any
suggestions for improvement, we would love to hear those too. (The PDF
document linked above includes a pointer to a live Google Doc where you can
leave suggestions and comments if you like.) If you have recently organized
a virtual conference or are organizing one now, we would especially like to
include your experiences (how you organized it, how it went, what people
thought, a summary of any post-conference survey results, your advice for
future conferences, etc.) and add it (or better yet a pointer to it) to the
appendix that we’ve provided for such experience reports.

Finally, can you please help us make sure this guide reaches the people
that need it by forwarding this announcement within your networks
(especially, of course, to current conference organizers)?

Many thanks!

     Benjamin Pierce  (task force executive editor)...

…on behalf of the entire task force:

Crista Videira Lopes <https://www.ics.uci.edu/~lopes/>, University of
California, Irvine, USA (Task Force Co-chair)
Jeanna Matthews <https://people.clarkson.edu/~jmatthew/>, Clarkson
University, USA (Task Force Co-chair, member of ACM Council, Former SGB
Chair)
Benjamin Pierce <https://www.cis.upenn.edu/~bcpierce/>, University of
Pennsylvania, USA (Task Force Executive Editor, SIGPLAN Vice Chair, chair
of SIGPLAN ad hoc committee on climate change
<https://www.sigplan.org/Resources/Climate/>)

Blair MacIntyre <https://blairmacintyre.me/>, Georgia Tech, USA (Chaired
IEEE VR 2020)
Gary Olson <https://garymolson.com/>, University of California, Irvine, USA
(Former SIGCHI Treasurer; Chair of CSCW Steering Committee, chaired CHI,
CSCW, DIS, and many non-ACM conferences)
Rob Lindeman
<https://researchprofile.canterbury.ac.nz/Researcher.aspx?researcherid=4447467>,
University of Canterbury, NZ (Chaired IEEE VR 2010)
Francois Guimbretiere <https://www.cs.cornell.edu/~francois/>, Cornell
University, USA (Chaired UIST 2019)
Srinivasan Keshav
<https://www.fitz.cam.ac.uk/people/professor-srinivasan-keshav>, University
of Cambridge, UK (Former SIGCOMM Chair)

Ex-officio members:
Vicki Hanson <https://vickihanson.org/> (ACM CEO, Former ACM President)
Pat Ryan (ACM COO)
Donna Cappo (ACM Director of SIG Services)
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