How Can NCSG get the most out of ICANN68? Preparing for Virtual Meetings in the Future

Thu Apr 9 16:16:37 EEST 2020

Hello All,

Like Liz,  I also concur with James' opinion its very logical moving forward

Kind Regards

Poncelet

Poncelet

On Thu, 9 Apr 2020 at 20:39, Liz Orembo <lizorembo at gmail.com> wrote:

> I tend to lean towards James' point.
>
> Do we need an ICANN meeting when most of ICANN community work is virtual?
> Maybe we need to have more structured and formal ways through which SOs and
> ACs can interact /meet over the month of the policy meeting and even
> towards an in person meeting. I don't see the rush of squeezing the meeting
> to one week.
>
> On Thu, Apr 9, 2020 at 10:31 PM lists at icann.guru <lists at icann.guru> wrote:
>
>> I dont feel that there is sufficient value in forcing folks who are
>> already under real world stress to accomodate a multiday meeting which may
>> or may not end up with people feeling obligated to stay up over the night
>> or take time away from work or family for non core policy matters. Its not
>> the time right now for discussions and info sharing. Yes our PDPs and
>> Council work must continue but I would not fill the time with other
>> discussions right now that are not 100% required. Its just not a stress the
>> community needs at the moment.
>>
>> *---*
>> *James Gannon*
>>
>> On 08/04/2020 22:33:50, Stephanie E Perrin <
>> stephanie.perrin at mail.utoronto.ca> wrote:
>>
>> Any particular reason why, James?
>>
>> Stephanie Perrin
>> On 2020-04-08 5:20 p.m., James Gannon wrote:
>>
>> I would suggest cancelling ICANN68 entirely, and supporting some PDP
>> calls if needed.
>>
>>
>>
>> ---
>>
>> *James Gannon*
>>
>>
>>
>> *From: *NCSG-Discuss <NCSG-DISCUSS at LISTSERV.SYR.EDU>
>> <NCSG-DISCUSS at LISTSERV.SYR.EDU> on behalf of Stephanie E Perrin
>> <stephanie.perrin at MAIL.UTORONTO.CA> <stephanie.perrin at MAIL.UTORONTO.CA>
>> *Reply to: *Stephanie E Perrin <stephanie.perrin at MAIL.UTORONTO.CA>
>> <stephanie.perrin at MAIL.UTORONTO.CA>
>> *Date: *Wednesday, 8 April 2020 at 18:17
>> *To: *"NCSG-DISCUSS at LISTSERV.SYR.EDU" <NCSG-DISCUSS at LISTSERV.SYR.EDU>
>> <NCSG-DISCUSS at LISTSERV.SYR.EDU> <NCSG-DISCUSS at LISTSERV.SYR.EDU>
>> *Subject: *How Can NCSG get the most out of ICANN68? Preparing for
>> Virtual Meetings in the Future
>>
>>
>>
>> Hi everyone!  I hope you are all keeping well and isolating yourselves in
>> this time of crisis!  Best wishes to all of you who are celebrating
>> religious festivals this week remotely on the Internet!  We can do this, if
>> we all stick together virtually.
>>
>>
>>
>> Given the unprecedented chaos we are currently experiencing globally as a
>> result of Covid19, I think it is safe to say that most of us are very
>> grateful that ICANN67 was cancelled and converted to a virtual meeting.  We
>> commend staff and leadership for changing directions rapidly and managing
>> to conduct our first virtual meeting.  However, if this is going to be our
>> future for ICANN 68 and potentially even ICANN 69, the NCSG/NPOC/NCUC
>> leadership team believes that we ought to brainstorm a bit and try to
>> figure out how we can reach our goals through this new medium of the
>> virtual public meeting.
>>
>>
>>
>> ICANN Org did a quick survey on feedback on the Cancun meeting, but we
>> have yet to come up with new ideas on how to do better next time.  The
>> community leaders are planning for a virtual ICANN 68, and we would
>> appreciate hearing from members how we can better meet your needs.  We do
>> not need to “pave the cow-path”, a virtual meeting is not the same as a
>> public 2000 person meeting in a conference facility, it could be very
>> different, utilizing the best that technology can offer.  Unmeetings,
>> webinars, extended discussion groups etc. are possible.  Please help us
>> with your ideas in the attached google document.  The usual caveat applies
>> in brainstorming…..there are no silly questions, not ideas too crazy to put
>> forward.
>>
>>
>>
>>
>> https://docs.google.com/document/d/1OsSmNhKSAh1zYMYZuLuQn_gq2BCsWfz7MBS-dKsfIWI/edit?usp=sharing
>>
>>
>>
>> For those who are unable to access Google docs, I have copied the draft
>> text below.  Feel free to comment on the list, although comments on the
>> document would be preferred.
>>
>>
>>
>>
>>
>>
>>
>> *Preparing for Virtual Meetings in the Future*
>>
>>
>>
>> ICANN67 was successfully re-imagined at the last minute, and some of the
>> feedback that we obtained from NCSG members follows:
>>
>> ·      Having all the meetings in a 09:00-17:00 period in one time zone
>> can make it very difficult for our members to attend if they live in zones
>> about 8 hours away
>>
>> ·      Being able to follow parallel sessions depends on how many
>> devices one has, and how much available bandwidth.  Zoom is not the most
>> user friendly interface for this kind of toggling between meetings, it is
>> certainly not as easy as face to face, where we often can sit in one
>> meeting and follow another.
>>
>> ·      Most folks think it is fair to have the next meeting in the Kuala
>> Lumpur time zone as it would have been, but many more people will find that
>> time zone challenging their participation.  We need to find a way to have
>> them participate or it will be a very small group in the meeting.
>>
>> ·      Many of our members have day jobs and responsibilities that
>> prevent them from taking a whole week off during work hours to participate
>> remotely in the ICANN meeting.  Now that many are home self-isolating,
>> possibly with children and others to look after, it can be even more
>> difficult, particularly for those who have bandwidth challenges.
>>
>>
>>
>> Here are some of the real restraints that ICANN has indicated we have to
>> work with.
>>
>> ·      Technical staff are in many cases working from home.  We cannot
>> have an unlimited schedule, we have to stick to the work day.  There are
>> strict limits to how many parallel sessions we have.
>>
>> ·      Translation will be limited as it was the last time, for similar
>> reasons.
>>
>> ·      If NCSG decides to do more meetings, we will have to juggle
>> resources very carefully, as we do not have the staff resources that others
>> like ALAC do.
>>
>>
>>
>> Here are a few of the ideas we have come up with to try to mitigate some
>> of the downsides of a virtual meeting.  Please add yours!  We are
>> scheduling a two hour discussion meeting in a week, to brainstorm about
>> this so that leaders can provide useful input to the meeting planning
>> discussions.
>>
>>
>>
>> Timing
>>
>> ·      Do we need to cram the meeting into one week?  Could we instead
>> have a month of ICANN regular webinars on policy topics? (This is the
>> policy meeting, after all).
>>
>> ·      Can we arrange some kind of call to discuss topics that were
>> dealt with during that day, for the folks who are in difficult other time
>> zones?
>>
>> ·      Can our regional groups in NCUC help us arrange some kind of
>> engagement activities in parallel?
>>
>> Engagement
>>
>> ·      Let’s be honest, it is hard to beat face to face for engaging new
>> members.  How can we sustain the interest in NCSG work when we are virtual
>> for 2/3 of this year, if not 3/3?  Can the regions create more buzz with
>> some virtual non-meetings, google hangouts, zoom webinars, etc.?
>>
>> ·      Does ICANN have regional resources that can help us with this
>> effort? If so, who are the contact points?
>>
>> ·      What training shall we engage in?  We had plans to do some face
>> to face work in leadership training, and are working on making that
>> virtual.  What do members think we need to do here?
>>
>> ·      Outreach in the region will be tough, with no face to face
>> meeting.  Can Asia-Pacific members help move us forward on local engagement?
>>
>> Cross Community Interaction
>>
>> ·      At the last meeting, our regular meetings with contracted parties
>> and the public safety group were cancelled.  We had some interaction with
>> ALAC, but it was not a major focus.  This time we should get ahead of
>> planning and propose some group meetings to share perspectives on some key
>> issues.
>>
>> Content
>>
>> ·      This is the policy meeting, so we need to have some deep dives
>> into what is going on in the various policy arenas.  Possible topics for
>> webinars followed by discussions include
>>
>> o   The human rights cross community group
>>
>> o   EPDP (it’s true, it never ends…)
>>
>> o   Rights protection measures
>>
>> o   Mandatory reviews
>>
>> o   Sub pro
>>
>>
>>
>>
>>
>> Please suggest your ideas on how to make this next meeting work for you!
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>
> --
>
> Best regards.
> Liz.
>
> PGP ID: 0x1F3488BF
>

-- 
Poncelet O. Ileleji MBCS
Coordinator
The Gambia YMCAs Computer Training Centre & Digital Studio
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