Reminder Fwd: [ICANN Community Leaders] ICANN66 - Constituency Sessions - Topic from the Board

Mon Oct 14 18:17:04 EEST 2019

I am a supporter of something in between current PDPs and the EPDP working model.
Smaller limited and focused groups are efficient, also it is a way to protect the GNSOs role as owner of gTLD policy.

I believe working models that are of a higher structural composition are also easier to mentor new folks into.

From: NCSG-Discuss <NCSG-DISCUSS at LISTSERV.SYR.EDU> on behalf of Stephanie Perrin <stephanie.perrin at MAIL.UTORONTO.CA>
Reply to: Stephanie Perrin <stephanie.perrin at MAIL.UTORONTO.CA>
Date: Monday, 14 October 2019 at 23:03
To: "NCSG-DISCUSS at LISTSERV.SYR.EDU" <NCSG-DISCUSS at LISTSERV.SYR.EDU>
Subject: Re: Reminder Fwd: [ICANN Community Leaders] ICANN66 - Constituency Sessions - Topic from the Board

How about this for a topic:  Does the EPDP represent the PDP of the future?  and Does it work?

We recognize that many of the recent PDPs and Review exercises have beome large, unweildy, and difficult to finish.  They tend to take a long time, and volunteers are finding it increasingly difficult to stick with a PDP from start to finiash, particularly including the Implementation committees which are also important.  We have asked about how we are supposed to bringour newmembers up to speed to contribute on these expert processes, and the answer to that problem is still begging...but now we would like to discuss what the future looks like in terms of structure, resources, and commitment.

It's pretty open-ended, so we can take that conversation wherever we would lie to go.  Personally, I like the balanced structure of the EPDP, particularly since I am a survivor of the free-for-all that was the RDS pdp that preceded it.

cheers Stephanie

PS deadline is tonight, happy Canadian Thanksgiving to all!
On 2019-10-10 23:41, Raphaël Beauregard-Lacroix wrote:
Hi all,

I think bringing up volunteer burnout will prompt the usual answer: just figure out your internal organization better.

However EPDP has certainly been a major drain of volunteer time, and this same lack of time on the part of a large section of our leadership and available volunteers might have been a contributing factor to several problems we have been facing.

In that sense, I think a discussion on what kind of support resources they could provide the EPDP team would be welcome. I know this is meant to be the "last stretch" I'm also not on that team. But the need for more administrative/"research" support was voiced at least in Marrakech by a few members, and it's not something that has been further discussed, at least not on this list. And if not worth it for this time, this discussion might be worth it for later.

Best,

On Thu, Oct 10, 2019 at 3:36 PM Stephanie Perrin <stephanie.perrin at mail.utoronto.ca<mailto:stephanie.perrin at mail.utoronto.ca>> wrote:

Just a reminder folks, I have to have a topic to discuss with the Board by close of day Monday.  As you can see, they want to talk about the following:
“Community, Board and ICANN org readiness to implement the following three critical plans that will shape ICANN’s future. : (1) Strategic Plan FY 21-25, (2) Operating & Financial Plan FY 21-25, and (3) Work Plan to improve the effectiveness of ICANN’s multistakeholder model.”

I must confess that I continue to want to talk about burnout and how we can foster more engagement and work distribution in our community response to all the work that is involved in the above.  We have a very small number of volunteers actively engaged on committees and PDPs, and high expectations from rank and file members with respect to results. However, I am happy to entertain other single focus topics if folks have ideas for a more interesting them....I realize that talking about burnout is never popular.

Given the Board's stated preference to discuss a single topic in a more wide-ranging conversation, I think we should resist the urge to opt for a series of questions instead.  Unfortunately, it often has a firing squad feel to it when we do that.

cheers Stephanie Perrin

NCSG Chair

From: Vinciane Koenigsfeld <vinciane.koenigsfeld at icann.org<mailto:vinciane.koenigsfeld at icann.org>>
Date: 23 September 2019 at 08:29:27 BST
To: "so-ac-sg-cleaders at icann.org<mailto:so-ac-sg-cleaders at icann.org>" <so-ac-sg-cleaders at icann.org<mailto:so-ac-sg-cleaders at icann.org>>
Cc: Board-Ops-Team <board-ops-team-bounces at icann.org<mailto:board-ops-team-bounces at icann.org>>
Subject: [ICANN Community Leaders] ICANN66 - Constituency Sessions - Topic from the Board

Dear Constituency and Stakeholder Groups Chairs,

Please reply no later than Monday 14 October 2019

The Board and I are very much looking forward to engaging with you during our 21st AGM that will take place in Montreal between 2-7 November 2019.

We wish to keep working on improving our interaction with you and, in particular, we want to address some of the requests and feedback we have received and introduce some more flexibility in the format of our valuable face-to-face meetings.

Starting in Montreal, instead of sending up to three questions to the Board, we would like to offer you the alternative option of choosing a single topic and having an open discussion with the Board on that topic.

We are also suggesting that the list of questions or topics received be shared with the entire Community using the Policy digest, in order to increase transparency and allow the groups to improve their own understanding of their peers’ point of views on different issues.

As for time allocation, we propose to allocate half of our time together to answer your questions or discuss your single topic and the other half to address the Board’s topic.

In preparation for our meetings, the Board chose the following topic to have an open discussion with you:

“Community, Board and ICANN org readiness to implement the following three critical plans that will shape ICANN’s future. : (1) Strategic Plan FY 21-25, (2) Operating & Financial Plan FY 21-25, and (3) Work Plan to improve the effectiveness of ICANN’s multistakeholder model.”

The Strategic Plan [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_en_system_files_files_strategic-2Dplan-2D2021-2D2025-2D24jun19-2Den.pdf&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=1A9IIOkJia11FXDmJ1R4Jn7wGT4ExHiVuBF89mvNt_Q&m=G2nr6qllkejitMocxR4uW29Z_W5sz1jp-EdSnMjtZfo&s=E_lf_KIvrmDMSIoHktHEXMyyERpNA5Ohivkdyiw45nk&e=> has been adopted by the Board last June at ICANN 65 in Marrakech.  The two other plans will be completed and posted for public comment in December 2019.

At ICANN 64 in Kobe, the Board asked each constituency to provide three suggestions, one for the Board, one for ICANN org and one for the Community of things/aspects that should be done/improved in order to implement  these plans successfully, starting 1 July 2020, as mandated by our Bylaws.  In addition, the Board asked for one suggestion of something that could be done externally to improve trust and with our partners and alliances (eg. IETF) so that they collaborate effectively with ICANN on some of our strategic objectives (eg. DNS security).

Based on the input received in Kobe, we are compiling a list of suggested actions for the community, Board and ICANN org which we would like to share and discuss with you in Montreal.  We will send you that list in advance of our meeting in Montreal on or before 11 October 2019.

We would be very grateful if you could send to Board Operations (board-ops-team at icann.org)<mailto:board-ops-team at icann.org)>  your single topic or the  list of questions (max. 3), in order of priority, no later than Monday 14 October 2019 or sooner.

For information, we are not changing the current total time allotted per group nor the room set-up.

We look forward to hearing your thoughts on our suggestions and on how to improve our interaction further.

We thank you in advance for your time on this matter and we look forward to welcoming you in Canada!

Best regards,
Cherine Chalaby
Chair, ICANN Board of Directors

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