[council] Final Proposed Agenda GNSO Council Meeting - 18 July 2019 at 21:00 UTC
Rafik Dammak
rafik.dammak at GMAIL.COM
Tue Jul 9 15:41:08 EEST 2019
Hi all,
Please find below the agenda for GNSO Council meeting on 18 July at
21:00UTC. You can listen to it through streaming
http://stream.icann.org:8000/stream02
<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000_stream02&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=k7uKdjSb7_ZjItyVqrCYHo_rKms9SFxlmbYEJqG-y9I&m=t8tA0swdFU4cXV859e2ze-mvsKMIL7r2xdUjAVSq8kY&s=iX9P_cnifF6wZ1CUhDXJ72aamEebgCvf5_hNTB9MCMQ&e=>
.
We will also have our NCSG Policy Call next week prior to the council
meeting. Details of the call wil be shared soon.
Best regards,
Rafik
---------- Forwarded message ---------
Dear all,
Please below find the final proposed agenda for the GNSO Council Meeting on
18 July 2019 at 21:00 UTC
Final GNSO Council Agenda 18 July 2019
Please note that all documents referenced in the agenda have been gathered
on a Wiki page for convenience and easier access:
https://community.icann.org/x/haOjBg
This agenda was established according to the GNSO Operating Procedures
<https://gnso.icann.org/en/council/op-procedures-30jan18-en.pdf> v3.3,
updated on 30 January 2018
For convenience:
- An excerpt of the ICANN Bylaws defining the voting thresholds is
provided in Appendix 1 at the end of this agenda.
- An excerpt from the Council Operating Procedures defining the absentee
voting procedures is provided in Appendix 2 at the end of this agenda.
GNSO Council meeting held at 21:00 UTC
Coordinated Universal Time: 21:00 UTC: https://tinyurl.com/y35nu9lu
14:00 Los Angeles; 17:00 Washington; 21:00 London; (+1 day) 02:00
Islamabad; 06:00 Tokyo; 07:00 Melbourne
*GNSO Council Meeting Audio Cast*
To join the event, click on the link:
Listen in browser: http://stream.icann.org:8000/stream02
<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000_stream02&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=k7uKdjSb7_ZjItyVqrCYHo_rKms9SFxlmbYEJqG-y9I&m=t8tA0swdFU4cXV859e2ze-mvsKMIL7r2xdUjAVSq8kY&s=iX9P_cnifF6wZ1CUhDXJ72aamEebgCvf5_hNTB9MCMQ&e=>
Listen in application such as iTunes: http://stream.icann.org:8000/stream02.m3u
<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000_stream02.m3u&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=k7uKdjSb7_ZjItyVqrCYHo_rKms9SFxlmbYEJqG-y9I&m=t8tA0swdFU4cXV859e2ze-mvsKMIL7r2xdUjAVSq8kY&s=UG8nMX2K5hLP9_ULPQa-Pf4eURwavq2yvx1a2lCZrGw&e=>
Councilors should notify the GNSO Secretariat in advance if they will not
be able to attend and/or need a dial out call.
___________________________________
*Item 1: Administrative Matters (10 mins)*
1.1 - Roll Call
1.2 - Updates to Statements of Interest
1.3 - Review / Amend Agenda
1.4 - Note the status of minutes for the previous Council meetings per the
GNSO Operating Procedures:
Minutes
<https://gnso.icann.org/sites/default/files/policy/2019/minutes/draft-minutes-gnso-council-28may2019-en.pdf>
of the extraordinary GNSO Council meeting on the 28th May 2019 were posted
on the 13th June 2019
Minutes [link to be added when available] of the GNSO Council meeting on
the 26 June 2019 will be posted on the 13 July 2019
*Item 2: Opening Remarks / Review of Projects & Action List (15 minutes)*
2.1 - Review focus areas and provide updates on specific key themes /
topics, to include review of Projects List
<https://gnso.icann.org/en/council/project>and Action Item List
<https://community.icann.org/x/RgZlAg>
*Item 3: Consent Agenda (10 minutes) *
- Motion
<https://community.icann.org/display/gnsocouncilmeetings/Motions+18+July+2019>
to adopt the GNSO Council response [Link to be added when
available] to the GAC
Marrakech Communique
<https://gac.icann.org/contentMigrated/icann65-marrakech-communique>
*Item 4: COUNCIL DISCUSSION - **GNSO Council Letter on Status of
Consultation in Relation to Non-Adopted EPDP Phase 1 Parts of
Recommendations (purpose 2 and recommendation #12) (15 minutes) *
On 15 May, the ICANN Board informed
<https://gnso.icann.org/sites/default/files/file/field-file-attach/chalaby-to-drazek-15may19-en.pdf>
the GNSO Council of the Board’s action in relation to the GNSO’s EPDP Phase
1policy recommendations. The Board did not adopt two of the recommendations
in full, where the Board has identified that portions of those
recommendations are not in the best interests of the ICANN Community or
ICANN and is initiating the consultation process between the Board and the
GNSO Council. This concerns recommendation #1, purpose 2 and recommendation
#12, deletion of data in the Organization field. As required under the
ICANN Bylaws at Annex A-1,Section 6.b, a Board Statement is attached as
Annex A to the letter, articulating the reasons for the Board’s
non-adoption of these two items. As per the Bylaw requirements (Annex A-1,
Section 6.c), “the Council shall review the Board Statement for discussion
with the Board as soon as feasible after the Council's receipt of the Board
Statement.” During the Council’s Extraordinary Meeting on 28 May 2019, it
reviewed the Board Statement and conducted a lengthy discussion on the best
path forward.
On 30 May 2019, Keith Drazek, the GNSO Chair provided an update to the EPDP
Team on the expected next steps in relation to the ICANN Board’s action on
Phase 1 recommendations and requested that the EPDP Team provide input to
identify any questions, comments or concerns in relation to ICANN Board’s
action on the EPDP Phase 1 Recommendations. Subsequently, on 9 June 2019, Janis
Karklins, Chair of the EPDP, informed the GNSO Chair of the following
preliminary input noting that there was not sufficient time to formalize
and agree on an EPDP Team response:
“• In relation to purpose 2, there is a general understanding for
why the Board decided to not adopt this purpose and the EPDP Team confirms
that it considers it firmly within its scope for phase 2 to further review
this purpose in the context of the System for Standardized Access /
Disclosure (SSAD);
• For recommendation #12, some additional context has been provided
that may help explain the thinking behind the EPDP Team’s original
recommendation. However, there is no agreement at this stage on whether or
not the Board’s non-adoption should be supported.”
During the Council’s June 2019 meeting, it continued to consider the next
steps <https://mm.icann.org/pipermail/council/2019-May/022754.html>, taking
into account a discussion with the ICANN Board at ICANN65. The reasoning
and intent of the deletion part of recommendation #12 was explained to the
Board, as well as the intent of purpose 2 and it was agreed that a letter
should be drafted and sent to the ICANN Board as well as the EPDP Team to
provide an update on the current thinking of the GNSO Council and likely
next steps.
Here, the Council will review the draft letter to be sent to the ICANN
Board and the EPDP Team.
See also Annex A-1, Section 6. Board Approval Process below for further
details.
*Section 6. Board Approval Processes *
*The Board will meet to discuss the EPDP recommendation(s) as soon as
feasible, but preferably not later than the second meeting after receipt of
the Recommendations Report from the Staff Manager. Board deliberation on
the EPDP Recommendations contained within the Recommendations Report shall
proceed as follows:*
*a. **Any EPDP Recommendations approved by a GNSO
Supermajority Vote shall be adopted by the Board unless, by a vote of more
than two-thirds (2/3) of the Board, the Board determines that such policy
is not in the best interests of the ICANN community or ICANN. If the GNSO
Council recommendation was approved by less than a GNSO Supermajority Vote,
a majority vote of the Board will be sufficient to determine that such
policy is not in the best interests of the ICANN community or ICANN.*
*b. ** In the event that the Board determines, in
accordance with paragraph a above, that the proposed EPDP Recommendations
are not in the best interests of the ICANN community or ICANN (the
Corporation), the Board shall (i) articulate the reasons for its
determination in a report to the Council (the "Board Statement"); and (ii)
submit the Board Statement to the Council.*
*c. **The Council shall review the Board Statement for
discussion with the Board as soon as feasible after the Council's receipt
of the Board Statement. The Board shall determine the method (e.g., by
teleconference, email, or otherwise) by which the Council and Board will
discuss the Board Statement. *
*At the conclusion of the Council and Board discussions, the Council shall
meet to affirm or modify its recommendation, and communicate that
conclusion (the "Supplemental Recommendation") to the Board, including an
explanation for the then-current recommendation. In the event that the
Council is able to reach a GNSO Supermajority Vote on the Supplemental
Recommendation, the Board shall adopt the recommendation unless more than
two-thirds (2/3) of the Board determines that such guidance is not in the
interests of the ICANN community or ICANN. For any Supplemental
Recommendation approved by less than a GNSO Supermajority Vote, a majority
vote of the Board shall be sufficient to determine that the guidance in the
Supplemental Recommendation is not in the best interest of the ICANN
community or ICANN.*
4.1 – Introduction of topic (Council leadership)
4.2 – Council discussion
4.3 – Next steps
*Item 5: COUNCIL DISCUSSION – ICANN Org’s Request for Clarification on Data
Accuracy and Phase-2 of the Expedited Policy Development Process (EPDP) on
the Temporary Specification for gTLD Registration Data (15 minutes)*
On 21 June 2019, the GNSO Council received a letter
<https://gnso.icann.org/sites/default/files/file/field-file-attach/marby-to-drazek-21jun19-en.pdf>
from ICANN Org, which was seeking a better understanding of the Expedited
Policy Development Process (EPDP) Team’s plans “to consider the subject of
"data accuracy" as it relates to gTLD registration data and related
services, such as the WHOIS Accuracy Reporting System (ARS)
<https://whois.icann.org/en/whoisars>.”
Further, “ICANN org notes that footnote #6 on page 7 of the EPDP Phase 1
Final Report states: “The topic of accuracy as related to GDPR compliance
is expected to be considered further as well as the WHOIS Accuracy
Reporting System.” However, it is not clear who would consider this topic
and when. Therefore, ICANN org seeks the GNSO Council’s clarification on
whether the Phase 2 EPDP Team will be considering the subject of data
accuracy, including projects that utilize gTLD registration data, such as
WHOIS ARS.”
On 8 July 2019, GNSO Council Liaison to the EPDP Team, Rafik Dammak
forwarded the letter to the EPDP Team seeking their input to better inform
the Council in its preparation for a response to ICANN org.
Here, the Council will take into consideration the questions and concerns
from ICANN Org and input from the EPDP Team (if any) and seek to agree in
principle on how to respond.
5.1 – Introduction of topic (Council leadership)
5.2 – Council discussion
5.3 – Next steps
*Item 6: COUNCIL DISCUSSION – PDP Updates on ICANN65 Activity (30 minutes)*
The GNSO Council, as the manager of the GNSO PDP, is seeking to ensure that
it is staying current on the operations of the PDPs currently underway and
to the extent that any assistance is needed from the Council, that it is
considered in a timely manner. With ICANN65 recently concluded and all of
the PDPs (1. PDP Review of All Rights Protection Mechanisms in All gTLDs;
2. PDP New gTLD Subsequent Procedures; and 3. Temporary Specification for
gTLD Registration Data Expedited Policy Development Process Team, Phase 2)
having held a number of sessions during the course of the meeting, the
Council is seeking an update on each of the groups’ activities at ICANN65.
Here, the Council, subject to availability, will receive an update from the
respective leadership teams of the PDPs on the activities conducted at
ICANN65. In addition, the Council and PDP leadership teams will have an
opportunity to have a dialogue on the “asks” of Council raised during the
pre-ICANN65 webinar
<https://gnso.icann.org/sites/default/files/file/field-file-attach/presentation-pre-icann65-policy-webinar-17jun19-en.pdf>
(see pages 7, 13, and 20).
6.1 – Introduction of topic (PDP Leadership Teams)
6.2 – Council discussion
6.3 – Next steps
*Item 7: COUNCIL DISCUSSION - Evolution of the Multistakeholder Model of
Governance (15 minutes)*
At ICANN63, the ICANN Board asked the community, “How should ICANN’s
multistakeholder model of governance and policy development process evolve
to balance the increasing need for inclusivity, accountability and
transparency, with the imperative of getting our work done and our policies
developed in a more effective and timely manner, and with the efficient
utilization of ICANN’s resources?” Based on community input to that
question, as well as other input that resulted in the inclusion of
Strategic Objective 2 in the Draft ICANN Strategic Plan for FY 2021-2025,
“Improve the effectiveness of ICANN’s multistakeholder model of
governance,” the ICANN Board organized a session at ICANN64, led by Brian
Cute as an independent facilitator, to continue the conversation with the
community. At ICANN65, the dialogue was continued, where the identified
issues were consolidated and the work pivoted to developing a work plan.
Here, recognizing the similar objectives within the Council’s own PDP 3.0,
the Council would like to avoid duplicative or conflicting work, yet also
seek to work together where synergies exist.
7.1 – Introduction of topic (Council leadership, Brian Cute)
7.2 – Council discussion
7.3 – Next steps
*Item 8: ANY OTHER BUSINESS (5 minutes)*
8.1 - Public comment on the Fundamental Bylaw amendment
<https://www.icann.org/public-comments/bylaws-amend-iana-naming-function-2019-06-10-en>
and expected next steps for the GNSO as a member of the Empowered Community.
8.2 - Opportunity to ask any follow up questions after the webinar
<https://icann.zoom.us/recording/play/bzuRFWWR-bEiVQen9_j_sWzEzcHf8-iJ2DU7MEC-lKFlglsygvEWBrmqNqpgUg1N>
on the Nominating Committee (NomCom) Review Implementation Planning Team
(IPT).
_______________________________
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11,
Section 11.3(i))
See https://www.icann.org/resources/pages/governance/bylaws-en/#article11.
Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating
Procedures, Section 4.4)
See
https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf
References for Coordinated Universal Time of 21:00 UTC
Local time between March and October Summer in the NORTHERN hemisphere
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California, USA (PDT) UTC-7 14:00
San José, Costa Rica (CST) UTC-6 15:00
New York/Washington DC, USA (EDT) UTC-4 17:00
Buenos Aires, Argentina (ART) UTC-3 18:00
Rio de Janeiro, Brazil (BRT) UTC-3 18:00
London, United Kingdom (GMT) UTC+1 22:00
Kinshasa, Democratic Republic of Congo (WAT) UTC+1 22:00
Paris, France (CET) UTC+2 23:00
Moscow, Russia (MSK) UTC +3 (+1 day) 00:00
Islamabad, Pakistan (PKT) UTC+5 (+1 day) 02:00
Singapore (SGT) UTC+8 (+1 day) 05:00
Tokyo, Japan (JST) UTC+9 (+1 day) 06:00
Melbourne, Australia (AEDT) UTC+11 (+1 day) 07:00
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DST starts/ends on Sunday 27 of October 2019, 2:00 or 3:00 local time (with
exceptions) for EU countries and on Sunday 03 of November 2019 for the US.
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For other places see http://www.timeanddate.com and
https://tinyurl.com/y35nu9lu
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