Hold us accountable

Mon Jul 9 14:10:25 EEST 2018

Dear Renata,

Let me clarify something. The reason why I am reluctant to have the chairs
of the constituencies be observers on NCSG EC application database is that
you ( NCUC chair) has repeatedly been putting pressure on me and
challenging me on why some applicants have not been approved while all the
EC and I were doing was working with a broken membership database and
trying to verify the noncommercial interest of some of the applicants who
were from the governments or the noncommercial nature of their association
was not really obvious.
I certainly cannot and do not have enough time for such quarrels, I never
did that to the NCSG chair when I was NCUC chair, I had faith in my NCSG EC
reps.

Tracy Kadesa applied for membership on 27 January. Her case was brought to
our attention on 2 Feb by you, less than one week after she had applied, I
told you it will take a month. I responded on the same day. on 17 March you
contacted me again cc'ing her. I responded immediately. It usually takes us
1 month for approval but because we had a glitch with the membership system
and I wanted it to be operationalized and NCSG EC members are volunteers
and have other things to do it took a bit longer than the one month period.
We are now trying to comply with the one month period.

In your outreach events or if you recommend someone apply you can do two
things: 1. ask them put your name as their reference (we have this section
on our online form  here:

*Although references are not required, it would be helpful to the
Membership Committee to know if you have an affiliation with a current NCSG
member or can use an NCSG member as a referral to confirm your identity. *Can
you provide a current NCSG member as a reference? If so, who?".Maryam can
contact them with you in cc, ask for more information. But at no point or
time should the chair be challenging the decision of why NCSG EC is making
further inquiries.

2. Ask them to fill in the form carefully with their current contact
details because we might contact them. (it says on our application form) If
they have inquiries regarding their membership application, it is clearly
said on the submission form who they can contact:

*The NCSG Membership Committee receives applications on a rolling basis and
evaluates them monthly. If you have not received a response within 30 days
please contact members.ncsg.is <info at members.ncsg.is>. If further
information or clarification is needed, the Membership Committee will
contact you. *

The NCSG EC will certainly document the procedure of membership approval in
the near future, I will advise them not to have any of the constituency's
chairs as observers on the membership database. I believe that is the job
of their NCSG EC reps to update you, you can ask your EC reps to report to
you on this. If you don't like how the EC members work, if they are
processing applications late, if they are not responding then your EC  can
remove them and assign someone else. As Joan suggested, a list of rejected
applicants can be produced, only their name and family name and with the
reason for rejection.  You can ask your NCSG EC reps to do this for you.

Farzaneh

On Mon, Jul 9, 2018 at 1:51 PM Renata Aquino Ribeiro <raquino at gmail.com>
wrote:

> Thanks Joan for your reply.
>
> Indeed the role of Observer would preserve NCSG EC independence, would be
> just for constituency to respond in extraordinary cases.
>
> I take it the reporting of all leadership should be a constant practice.
>
> However we need a safeguard to observe the database when a member has
> participated in outreach but could not join due to mistakes in his/her
> communication, people who reapply etc.
>
> I'm aware this is a long shot but just landing it here for the record.
>
> Best,
>
> Renata
>
> Em seg, 9 de jul de 2018 14:25, Joan Kerr <joankerr at fbsc.org> escreveu:
>
>> Hi Renata,
>>
>> I think a summary of the applicants who were not approved is fine as
>> well.  I have an applicant who was not approved and does not know why.  I
>> think that observing is good, however, information for the Chair to follow
>> up would suffice as well.
>> Regards,
>>
>> On Mon, Jul 9, 2018 at 12:59 PM Renata Aquino Ribeiro <raquino at gmail.com>
>> wrote:
>>
>>> Hi
>>>
>>> Yes, on the black box procedure of membership approval, a request I have
>>> made a while ago to NCSG Chair is to have NCUC and NPOC Chairs as observers
>>> of the membership database.
>>> That could help us know how membership process is going when normally
>>> the Constituencies EC is the one doing the outreach and knows who are the
>>> members applying better than the NCSG EC rep.
>>> In order to know if one prospective member applied, today we have to ask
>>> NCSG EC rep and they have other work to do, may be abducted by aliens or
>>> have any other hinderance that prevents them from reporting timely.
>>> Another issue is that their sending data to us would constitute as data
>>> smuggling and I believe that would cause a real privacy nightmare.
>>> Tracy Kadesa, for instance, just tweeted out asking about her
>>> application in despair. Others post on Facebook.
>>> Of course we do count on Maryam, ICANN Staff, to confirm status as well.
>>> But I this fencing via ICANN Staff to membership database is the
>>> opposite of accountability to me and while we understand NCSG is the
>>> supreme decider of all things, we just want a peek to oversee behind our
>>> iron umbrella organization.
>>>
>>> Best,
>>>
>>> Renata
>>>
>>>
>>>
>>
>> --
>>
>> Joan Kerr,
>>
>> Entrepreneur, Artist, Humanitarian
>>
>> T: +1 (416) 907-0783
>>
>> Skype: joankerr_fbsc
>>
>> fbsc.org, www.fbsc.eco
>>
>> Chair: Victory Garden Leadership Implementation Team
>>
>> Chair, Sustainable Agriculture, Global Humanitarian Technology Conference
>>
>> Chair: IEEE Smart Villages Project, Sustainable Agriculture Working Group
>>
>> Chair: ICANN Not for Profit Operational Concerns Constituency
>>
>> Recipient of the United Nations Civil Society Award (WSIS 2004)
>>
>> Recipient, Region of Durham Community Partnership Award
>>
>> Advisor, IEEE Humanitarian Initiatives Committee
>>
>> Advisor, Climate Smart Agriculture Youth Network, (CSAYN) Global
>> Coordination Unit
>>
>
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