GNSO NCPH Intersessional Meeting 2017 Travel Report

Wed Oct 18 15:56:44 EEST 2017

Thanks for the update.

On Wednesday, October 18, 2017, Ayden Férdeline <icann at ferdeline.com> wrote:

> Hi Raoul,
>
> Great question. Although there has been some variance in the amount of
> transit time, by and large most (all?) travellers arrived the night before
> the meeting begun. As all 3 NCPH Intersessionals have thus far been the
> same length, from a review of the past travel reports, it appears that each
> traveller has received an average of 4 nights hotel per meeting. A small
> number left a day early. It's just that on every metric - hotel, flight,
> per diem - Iceland was more expensive than Los Angeles and Washington DC.
>
> Now this does not explain why some people receive greater per diems than
> others, or why others have expenses reimbursed (which are recorded
> differently to visas), but I wanted to flag this travel report because it
> was a community decision to take the meeting to Iceland. And it was the
> NCSG which pushed the strongest for this location, though I concede the
> NCUC Chair Farzaneh Badii did try to inject a dose of reality into the
> conversation by noting that her research indicated that Iceland was more
> expensive than Singapore (itself not the most economical destination).
>
> Please remember that this travel report does not include other associated
> costs -- venue hire, location scouting (I am told that the Meetings team
> did a visit to Iceland a few weeks ahead of time to inspect the hotel),
> catering, staff and Board travel.
>
> In the past we have had conversations around whether or not the
> Intersessional is 'worth it', and on balance, I feel very strongly that it
> is. But I think it was incorrect for us to assert, as some of our members
> did, that Iceland would be a more economical option than the US. That's
> something that I think we have to acknowledge. We were wrong. In the future
> if we push for meeting rotations, I hope we can provide a better
> justification, remembering that this is not an outreach event; this should
> be a strategy workshop.
>
> Just my thoughts,
>
> Ayden
>
>
> -------- Original Message --------
> Subject: Re: GNSO NCPH Intersessional Meeting 2017 Travel Report
> Local Time: 18 October 2017 2:59 PM
> UTC Time: 18 October 2017 13:59
> From: plommer at GMAIL.COM
> <javascript:_e(%7B%7D,'cvml','plommer at GMAIL.COM');>
> To: NCSG-DISCUSS at LISTSERV.SYR.EDU
> <javascript:_e(%7B%7D,'cvml','NCSG-DISCUSS at LISTSERV.SYR.EDU');>
>
> There was a modest increase by four supported travellers. However, on a
>> per participant basis, the cost per supported traveller increased. This can
>> only be explained by the destination of the meeting.
>>
>
> It could also be, that people were given less time in a hotel in LA,
> because the transit was so much shorter, I'm just guessing here though.
> Arsene's question on different per diems is an extremely valid one if
> everyone spent the same time on their journey. $350 vs $600+ sounds like a
> really big leap and even one day extra doesn't explain it. Thanks for
> following this up Ayden.
>
> -Raoul
>
> On 18 October 2017 at 16:46, Ayden Férdeline <icann at ferdeline.com
> <javascript:_e(%7B%7D,'cvml','icann at ferdeline.com');>> wrote:
>
>> Hi Arsene,
>>
>> There was a modest increase by four supported travellers. However, on a
>> per participant basis, the cost per supported traveller increased. This can
>> only be explained by the destination of the meeting.
>>
>> It is a good question you raise regarding individual costs and higher
>> than average per diems and reimbursement requests. I do not know why this
>> is the case.
>>
>> The intersessional has previously been in Los Angeles, and costs remained
>> steady (certainly lower than Iceland). Furthermore most participants from
>> the CSG travel from North America so it is a short hop for them.
>>
>> Best wishes, Ayden
>>
>>
>> -------- Original Message --------
>> Subject: Re: GNSO NCPH Intersessional Meeting 2017 Travel Report
>> Local Time: 18 October 2017 2:40 PM
>> UTC Time: 18 October 2017 13:40
>> From: arsenebaguma at GMAIL.COM
>> <javascript:_e(%7B%7D,'cvml','arsenebaguma at GMAIL.COM');>
>> To: NCSG-DISCUSS at LISTSERV.SYR.EDU
>> <javascript:_e(%7B%7D,'cvml','NCSG-DISCUSS at LISTSERV.SYR.EDU');>
>>
>> Hi Ayden,
>>
>> Thanks for pointing our members to this information, we need to be
>> looking into the way ICANN resources are being used. I was glad to
>> note that it is YOU (our member) who raised that question with regards
>> to the cost of the meeting :)
>>
>> I had a quick look at the minutes and the travel report
>> (https://community.icann.org/display/ncph/Intersessional+201
>> 7+-+Documents?preview=/63144488/71603236/GNSO%20NCPH%20Inter
>> sessional%20Meeting%202017%20Travel%20Report.pdf)
>> and have the following comments:
>>
>> - I maybe wrong, but i think the reason (or one of the reasons) behind
>> the increase compared to 2016 is because this year, the numbers have
>> increased in terms of participants (attendees), number of travel
>> support given, hotel supports, etc. I believe that"s why more money
>> was spent?
>>
>> - I have a question (maybe odd) but what criteria determines the
>> amount of perdiem/stipend received by attendees? I see many received
>> $350 (including yourself) but others over that, some even over $600?
>> How is this determined?
>>
>> - Now that the upcoming Intercessional will be in LA next year, can we
>> expect to have another raise in the budget? LA might be more expensive
>> than Iceland, i believe?
>>
>> Thanks,
>> Arsene
>>
>> 2017-10-18 1:30 UTC+02:00, Ayden Férdeline <icann at ferdeline.com
>> <javascript:_e(%7B%7D,'cvml','icann at ferdeline.com');>>:
>> > I forgot to add, the reason I have been following up is because, as
>> recorded
>> > on page 33 of these minutes, we were told that the cost of this
>> > Intersessional in Iceland would be "relatively the same" compared with
>> past
>> > Intersessionals, and that we"d have the figures in 3 or 4 weeks time. 4
>> > weeks passed, no report was forthcoming, though it has now surfaced 8
>> months
>> > later and we can see the total spend was 25% greater than in 2016.
>> Given the
>> > supposed rationale behind having the meeting in Iceland (a rationale
>> that
>> > one of our members made, incidentally) was because it was supposedly an
>> > economical destination, I found this interesting.
>> >
>> > Thanks, Ayden
>> >
>> >> -------- Original Message --------
>> >> Subject: GNSO NCPH Intersessional Meeting 2017 Travel Report
>> >> Local Time: 18 October 2017 12:20 AM
>> >> UTC Time: 17 October 2017 23:20
>> >> From: icann at ferdeline.com
>> <javascript:_e(%7B%7D,'cvml','icann at ferdeline.com');>
>> >> To: NCSG <NCSG-DISCUSS at listserv.syr.edu
>> <javascript:_e(%7B%7D,'cvml','NCSG-DISCUSS at listserv.syr.edu');>>
>> >>
>> >> In case it is of interest, the travel report from the Intersessional in
>> >> Reykjavik in February was uploaded to [this
>> >> page](https://community.icann.org/display/ncph/Intersessiona
>> l+2017+-+Documents)
>> >> yesterday. It does not appear on the travel report page of the ICANN
>> >> website. Some of us have been enquiring for a few months as to when it
>> >> might be published, so I figure I might share it with you here in the
>> >> interest of transparency...
>> >>
>> >> Thanks, Ayden
>> >>
>> >>> -------- Original Message --------
>> >>> Subject: [community] Non-Contracted Parties House > Intersessional
>> 2017 -
>> >>> Documents
>> >>> Local Time: 16 October 2017 3:46 PM
>> >>> UTC Time: 16 October 2017 14:46
>> >>> From: no-reply at icann.org
>> <javascript:_e(%7B%7D,'cvml','no-reply at icann.org');>
>> >>> To: icann at ferdeline.com
>> <javascript:_e(%7B%7D,'cvml','icann at ferdeline.com');>
>> >>>
>> >>> [Ozan Sahin](https://community.icann.org/display/~ozan.sahin) edited
>> the
>> >>> page:
>> >>>
>> >>> [Intersessional 2017 -
>> >>> Documents](https://community.icann.org/display/ncph/Interses
>> sional+2017+-+Documents)
>> >>>
>> >>> Useful Documents
>> >>> [Plenary Lunch - Contractual Compliance and Consumer Safeguards](#)
>> >>>
>> >>> [Plenary Lunch - Locating Compliance Metrics on ICANN Website](#)
>> >>>
>> >>> [Plenary Lunch - The 10 Most Abused Top Level Domains](#)
>> >>>
>> >>> [Plenary Session #2 - Compare Final Draft v NCPH Process for Selecting
>> >>> GNSO Council Vice Chair](#)
>> >>>
>> >>> [Plenary Session #2 - 2017 Board Seat 14 Election Timeline 13 February
>> >>> 2017](#)
>> >>>
>> >>> [Plenary Session #3 - New gTLD Subsequent Procedures Community Comment
>> >>> Update](#)
>> >>>
>> >>> [Plenary Session #6 - NCPH Presenting](#)
>> >>>
>> >>> [Plenary Session #6 - NCPH Call for GNSO Structural Review](#)
>> >>>
>> >>> [Meeting Report - Co-chair Session Notes/Action items/ Next Steps](#)
>> >>>
>> >>> [ICANN Response to Questions from ICANN Compliance Session](#)
>> >>>
>> >>> [GNSO NCPH Intersessional Meeting 2017 Evaluation Survey](#)
>> >>>
>> >>> [NCPH Intersessional 2017 - Evaluation Survey
>> >>> Results](/pages/viewpage.action?pageId=64082814)
>> >>>
>> >>> [NCPH Intersessional 2017 - Evaluation Survey Results.pdf](#)
>> >>>
>> >>> [GNSO NCPH Intersessional Meeting 2017 Travel Report](#)
>> >>>
>> >>> [View
>> >>> Online](https://community.icann.org/display/ncph/Intersessio
>> nal+2017+-+Documents)
>> >>> · [View
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