[Confcall] Proposed Final Agenda GNSO Council Meeting 12 October 2017 at 12:00 UTC

Thu Oct 5 07:04:22 EEST 2017

hi all,

please find below the agenda for next GNSO council call next Monday 12th
Oct, 12:00UTC.  You will be able to listen to the streaming. We will also
have our NCSG Policy call prior to that on Tuesday 10th October (you may
have received the invitation from Maryam already). We will discuss there
the agenda and topics listed.

Best,

Rafik

---------- Forwarded message ----------

Dear all,

Please find the Proposed Final Agenda for the GNSO Council Meeting on 12
October 2017 at 21:00 UTC.

*Final Proposed Agenda 12 October 2017*

Please note that *all documents *referenced *in the agenda have been
gathered on a Wiki page for convenience and easier access:
https://community.icann.org/x/ziIhB <https://community.icann.org/x/ziIhB> *

This agenda was established according to the GNSO Operating Procedures
<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_council_op-2Dprocedures-2D01sep16-2Den.pdf&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWq>
v3.2,
updated on 01 September 2016.

For convenience:

   - An excerpt of the ICANN Bylaws defining the voting thresholds is
   provided in *Appendix 1* at the end of this agenda.
   - An excerpt from the Council Operating Procedures defining the absentee
   voting procedures is provided in *Appendix 2* at the end of this agenda.

Coordinated Universal Time: 12:00 UTC: http://tinyurl.com/y9tpznzl

05:00 Los Angeles; 08:00 Washington; 13:00 London; 15:00 Istanbul; 23:00
Hobart

*GNSO Council Meeting Audio Cast*
To join the event click on the link: http://stream.icann.org:8000/gnso.m3u
Councilors should notify the GNSO Secretariat in advance if they will not
be able to attend and/or need a dial out call.

*___________________________________*

*Item 1. Administrative Matters (5 mins)*

1.1 - Roll Call

1.2 - Updates to Statements of Interest

1.3 - Review / Amend Agenda

1.4 - Note the status of minutes for the previous Council meetings per the
GNSO Operating Procedures:

Minutes <https://gnso.icann.org/en/meetings/minutes-council-24aug17-en.pdf> of
the meeting of the GNSO Council on 24 August 2017, were posted on 14
September 2017.

Minutes of the meeting of the GNSO Council on 20 September 2017, will be
posted on 08 October 2017

*Item 2. Opening Remarks / Review of Projects & Action List (10 mins)*

2.1 - Review focus areas and provide updates on specific key themes /
topics, to include review of Projects List
<https://gnso.icann.org/en/council/project>and Action Item List
<https://community.icann.org/x/RgZlAg>

*Item 3. Consent Agenda (5 min)*

Approval of the appointment of Cheryl Langdon-Orr as an additional co-chair
for the New gTLD Subsequent Procedures Policy Development Process Working
Group, to join current co-chairs Jeff Neuman and Avri Doria, along with
Council liaison Paul McGrady. Further, the Council recognizes that Avri’s
tenure as a co-chair of this WG will end when she is seated on the ICANN
Board at ICANN60. To that extent, the Council wishes to thank Avri for her
service to the WG and wish her well in her role on the ICANN Board.

*Item 4: COUNCIL DISCUSSION – Standing Committee on Draft Budget Cycle (15
minutes)*

As discussed during ICANN59 in Johannesburg, the GNSO Council is looking to
form a Standing Committee consisting of interested GNSO Council members
focused on the ICANN Budget and Operational Plan.  You will recall that the
GNSO Council submitted comments as part of the FY17 & FY18 ICANN draft
budget and operating plans.  These past efforts have been ad hoc and
somewhat reactionary.  Given changes to the ICANN bylaws and the new powers
afforded to the Empowered Community, one of which is the power to reject
the ICANN budget, it was discussed that the formation of this new Standing
Committee could formalize the Council’s consideration of future budget
cycles in a more proactive and continuous manner.  A draft call for
volunteers (page 1) and a draft charter (remaining pages) were created and
available for review and provide further context (https://gnso.icann.org/en/
drafts/draft-icann-budget-operations-charter-04oct17-en.pdf
<http://mailer.samanage.com/wf/click?upn=k53LUnPf-2F5r8J1RbgD8szOewtPO1GXA8IP8TwWDM232wK91TwrSxlsCsquime2vGRf9hJ5peiXgFjDLkK-2BD75BrjRTzEgmvYahrhO62TcUs4X0u2gQeuXMstHCX6z2bg_QuA5zZR9ZZ7J1F2FeF-2FOsgm1hgIDcBrAX2P7Ezxmql7ckJc4ios1-2BxObAoz2rzLSI3c4QB1NGo7bw7XrBjpRCbz74w4vzk48UxZMFoBBQBQaQ0ePdiOjdJ30sQNHkokOf-2F2p-2FBvMgKvMhzp-2B4u8fP-2BRrSytHe2KCf2HpQmtSbpezMgNTUG57PiORAPesOotpHA-2BC4pSmXJRsVmpbNaLqzjiLgFfIOKGRllgBFhbXmDVxDzyoSayStM5G0LKQt22Zvq2-2FMIJI-2FRrn-2F6yWSrJtcE19eXHUPdYp-2BkXwQ9ZSHrJRtR8k0b-2Bu-2BKBT75HS3u1-2BRBsTJ8rBK2XKrI8YDinU2ddvPzw4TwE8LPq0UKXjjFZJ5QPvVkZtS8o2-2FvYvUxlCqwqDemXg1bM4kJzUSlOdKjLh4eXnZSHsuNMn832XZlFH1qxepqhsAvnwEmWwoX-2FFMTNV0YTRVa64nP-2F3jn-2FwgNxkg-2B3Puxr6QnTtLur02pzWMBIjtwGU-2BynNdmyHUbfE>
)

Here, the Council will discuss the path forward and determine overall
interest in the formation of this standing committee.

4.1 - Presentation of discussion topic (James Bladel)

4.2 – Council discussion

4.3 – Next steps

*Item 5: COUNCIL DISCUSSION – Future ICANN meeting planning (15 minutes)*

On 02 February 2013, the ICANN Board resolved
<https://www.icann.org/resources/board-material/resolutions-2013-02-02-en#2.a>
to establish the Multi-Stakeholder Meeting Strategy Working Group (MSWG),
allowing community members and the Board to work together to develop a
meeting strategy that aligns with community needs.

On 25 February 2014, the MSWG published its report
<https://meetings.icann.org/en/mswgrecommendations-icannfuturemeetingsstrategyfinalv119jun14.pdf>
and recommendations for public comment. The recommendations of the MSWG led
to the current structure now in place (i.e., Meeting A, B, and C).

Many in the community are generally supportive of the new and now existing
structure, but still see room for improvement. On 17 August 2017, community
leaders and ICANN staff held a discussion
<https://community.icann.org/display/soaceinputfeedback/Event+Calendar>
regarding possible changes to ICANN meetings and the venue selection
process. ICANN org will be preparing a paper for public comment on ICANN
meeting format changes, with the intention to have the public comment
period open during ICANN60. The potential changes envisioned are generally
considered adjustments to the existing meeting strategy rather than a
wholesale change to that meeting strategy.

Here, the Council will discuss the path forward for review of existing
suggested adjustments and possible formulation of its own adjustments to
the ICANN meeting strategy.

5.1 - Presentation of discussion topic (Council leadership)

5.2 – Council discussion

5.3 – Next steps

*Item 6: COUNCIL DISCUSSION – Planning for ICANN60 (10 minutes)*

During ICANN59, the proposed block schedule for ICANN60 was shared (
https://gnso.icann.org/en/drafts/icann60-draft-prelim-
block-schedule-27jun17-en.pdf) – note that further updates have been made
as a result of the SO/AC Planning Committee and the resulting
cross-community session selections (https://meetings.icann.org/
sites/default/files/icann60_block_sched_v1.3.pdf). Based on requests
received to date from the different GNSO PDP WGs, CCWGs WGs, and cross
community session landscape, the Council leadership has revised its draft
GNSO schedule for Council input and review, available here
<https://gnso.icann.org/en/council/drafts>. Following Council review, this
draft GNSO schedule will again be shared with the GNSO Stakeholder Groups
and Constituencies to facilitate their planning and scheduling.

6.1 - Update on planning for ICANN60 (Council leadership)

6.2 – Council discussion

6.3 – Next steps

*Item 7: COUNCIL DISCUSSION – Planning for joint meetings with GAC, ccNSO,
and ICANN Board at ICANN60 (15 Minutes)*

The GNSO Council holds joint sessions with the GAC, ccNSO, and ICANN Board
at nearly every public ICANN meeting, which is the case for the upcoming
ICANN60 meeting in Abu Dhabi.

Here, the Council will seek to come to agreement on a set of topics for
each joint session.

7.1 – Presentation of discussion topic (Council Leadership)

7.2 – Council discussion

7.3 – Next Steps

*Item 8: ANY OTHER BUSINESS (10 minutes)*

8.1 – Discussion of preparatory activities for the GNSO Council Strategic
Planning Session.

*________________________________*

*Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11,
Section 11.3(i))*

See https://www.icann.org/resources/pages/governance/bylaws-en/#article11*.*

*Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating
Procedures, Section 4.4)*

See https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf.

*References for Coordinated Universal Time of 12:00 UTC  *Local time
between March and October Summer in the NORTHERN hemisphere
----------------------------------------------------------------------------
California, USA (PDT) UTC-7 05:00
San José, Costa Rica UTC-6 06:00
Iowa City, USA (CDT) UTC-5 07:00
New York/Washington DC, USA (EDT) UTC-4 08:00
Buenos Aires, Argentina (ART) UTC-3 09:00
Rio de Janeiro, Brazil (BRST) UTC-3 09:00
London, United Kingdom (GMT) UTC+1 13:00
Bonn, Germany (CET) UTC+2 14:00
Cairo, Egypt, (EET) UTC+2 14:00
Istanbul, Turkey (TRT) UTC+3 15:00
Singapore (SGT) UTC 20:00
Tokyo, Japan (JST) UTC+9 21:00
Sydney/Hobart, Australia (AEDT) UTC+11 23:00
----------------------------------------------------------------------------

DST starts/ends on last Sunday of October 2017, 2:00 or 3:00 local time
(with exceptions)
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For other places see http://www.timeanddate.com and http://tinyurl.com/
ya74wnq9
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