Final Proposed Agenda GNSO Council meeting - 21 December 2017

Thu Dec 14 07:59:03 EET 2017

hi all,

I am sharing the agenda of the GNSO Council call next week Thursday 21st
Dec 12:00 UTC. You can listen to the audio of the call here
http://stream.icann.org:8000/stream01.m3u

We will also have our NCSG Policy call next week Monday at 12:00UTC. The
invitation to NCSG call will be sent soon.

Best regards,

Rafik
---------- Forwarded message ----------

Dear all,

Please below find the final proposed agenda for the GNSO Council Meeting on
21 December 2017 at 21:00 UTC. This has been posted on the GNSO Council
meeting wiki page and on the GNSO master calendar[gnso.icann.org]
<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar-23nov&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=PDd_FX3f4MVgkEIi9GHvVoUhbecsvLhgsyXrxgtbL10DTBs0i1jYiBM_uTSDzgqG&m=pFQxlozYAm_b-YkKiVmz0XwG6RINxE6YaQNRIiF1UXc&s=lr5kHa3FU6cRqwx-VE_M9ndjoPs8Dve2w19gnTIL_u8&e=>.

*Final Proposed Agenda 21 December 2017 *

Please note that *all documents *referenced *in the agenda have been
gathered on a Wiki page for convenience and easier
access: https://community.icann.org/x/5xJyB
<https://community.icann.org/x/5xJyB>*

This agenda was established according to the GNSO Operating Procedures
<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_council_op-2Dprocedures-2D01sep16-2Den.pdf&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWq>
v3.2,
updated on 01 September 2016.

For convenience:

   - An excerpt of the ICANN Bylaws defining the voting thresholds is
   provided in *Appendix 1* at the end of this agenda.
   - An excerpt from the Council Operating Procedures defining the absentee
   voting procedures is provided in *Appendix 2* at the end of this agenda.

Coordinated Universal Time: 12:00 UTC: https://tinyurl.com/y8399lg5

04:00 Los Angeles; 07:00 Washington; 12:00 London; 17:00 Islamabad; 21:00
Tokyo; 23:00 Hobart

*GNSO Council Meeting Audio Cast*
To join the event click on the link: http://stream.icann.org:
8000/stream01.m3u

Councilors should notify the GNSO Secretariat in advance if they will not
be able to attend and/or need a dial out call.

*___________________________________*

*Item 1. Administrative Matters (5 mins)*

1.1 - Roll Call

1.2 - Updates to Statements of Interest

1.3 - Review / Amend Agenda

1.4 - Note the status of minutes for the previous Council meetings per the
GNSO Operating Procedures:

Minutes of Part 1
<https://gnso.icann.org/en/meetings/minutes-council-1-01nov17-en.pdf>
and minutes
of Part 2
<https://gnso.icann.org/en/meetings/minutes-council-2-01nov17-en.pdf>of the
GNSO Council on the 1 November 2017 were posted on 23 November 2017.

Minutes of the GNSO Council meeting on the 30 November will be posted on 21
November 2017

*Item 2. Opening Remarks / Review of Projects & Action List (10 mins)*

2.1 - Review focus areas and provide updates on specific key themes /
topics, to include review of Projects List
<https://gnso.icann.org/en/council/project>and Action Item List
<https://community.icann.org/x/RgZlAg>

*Item 3. Consent Agenda (0 min)*

None

*Item 4: COUNCIL VOTE – Adoption of the charter for the GNSO Standing
Committee on Budget and Operations on in interim basis (15 minutes)*

The GNSO Council has determined that it may need to provide a Council
specific response (not to supersede any response from any SG/C) to certain
ICANN budget related public comments. On an informal trial basis, a small
team of Councilors has considered two public comments 1) Draft PTI and IANA
FY19 Operating Plans and Budgets
<https://www.icann.org/public-comments/draft-pti-iana-fy19-2017-10-09-en> and
2) ICANN Reserve Fund – Public Comment on Rationale and Target Level
<https://www.icann.org/public-comments/reserve-fund-2017-10-12-en> and
prepared draft responses( https://gnso.icann.org/en/drafts/draft-comments-
plan-budget-26nov17-en.pdf and https://gnso.icann.org/en/
drafts/draft-comments-icann-reserve-fund-27nov17-en.pdf) to both for
Council consideration.

The small team of Councilors has prepared a draft charter for the proposed
standing committee. This charter may be adopted on an interim basis to
allow that the process be tested to help determine if the charter is
fit-for-purpose. The GNSO Standing Committee on Budget and Operations
(SCBO) will be tasked with reviewing and preparing comment to ICANN’s FY19
Draft Budget planning cycle and will operate under this interim charter.
After having completed the review of the FY19 Draft ICANN Budget and
Operating Plan, the SCBO will conduct a review of the process and suggest
changes to the interim charter, if appropriate.

Here, the Council will vote to adopt the GNSO Standing Committee on Budget
and Operations charter on an interim basis.

4.1 – Presentation of motion <https://community.icann.org/x/6RJyB> (Michele
Neylon)

4.2 – Council discussion

4.3 – Council vote (voting threshold: simple majority)

*Item 5: COUNCIL DISCUSSION – Update on the charter drafting exercise
related to the next steps for the ICANN Procedure of Handling Whois
conflicts with Privacy (20 minutes) *

As a result of community input and the work of the Implementation Advisory
Group (IAG), ICANN made effective the revised WHOIS Conflicts with Privacy
Law Procedure
<https://whois.icann.org/en/revised-icann-procedure-handling-whois-conflicts-privacy-law>
on
18 April 2017 to better accommodate issues where Whois requirements
conflict with applicable laws.

As requested by this GNSO Council, ICANN published a paper
<https://www.icann.org/en/system/files/files/whois-privacy-conflicts-procedure-03may17-en.pdf>
 for public comment
<https://www.icann.org/public-comments/whois-privacy-law-2017-05-03-en> to
provide analysis and solicit community input on the practicality and
feasibility of the triggers identified in the revised WHOIS Conflicts with
Privacy Law Procedure. The public comment period was also intended to
collect suggestions for moving forward with the review. The public comment
period closed on 7 July 2017 and the staff report of public comments
<https://www.icann.org/en/system/files/files/report-comments-whois-privacy-law-28jul17-en.pdf>
was
published on 28 July 2017.

On 1 August 2017, the Council received a letter
<https://gnso.icann.org/en/correspondence/atallah-to-bladel-et-al-01aug17-en.pdf>
from
Akram Atallah, providing a collection of possible options for proceeding
with the review, and offering to discuss those options or others identified
by Council. On 24 August 2017, the Council received an update from GDD
staff and discussed possible options for moving forward with the review of
the Procedure For Handling WHOIS Conflicts with Privacy Law.

A small group of Councilors have agreed to draft a charter (including
guidelines and parameters around scope, deliverables, membership, operating
procedures, etc.) by which a subsequent group will operate by as in takes
into account feedback received via the aforementioned public comment and
letter from Akram Attallah and provides suggested next steps.

Here, the Council will receive an update on that charter drafting process.

5.1 – Presentation of discussion topic (TBD)

5.2 – Council Discussion

5.3 – Next Steps

*Item 6: COUNCIL DISCUSSION – Update on progress for the “Review of all
Rights Protection Mechanisms in all gTLDs” data request (15 minutes)*

The Review of All Rights Protection Mechanisms (RPMs) in All gTLDs PDP
Working Group identified a need for data, at this stage specifically
related to the Sunrise Registration and Trademark Claims Period RPMs, in
order for the Working Group to conduct a thorough review of the
effectiveness of these RPMs, as directed by its Charter. It submitted a
DMPM request accordingly to the GNSO Council on 16 September 2017, which
was subsequently adopted
<https://gnso.icann.org/en/council/resolutions#201709> during the Council’s
20 September 2017 meeting.

In adopting the motion, it was resolved that “The GNSO Council requests a
follow up report from the Review of All RPMs in All gTLDs PDP Working Group
on the progress and outcomes of its DMPM request in time for the GNSO
Council's meeting scheduled for 21 December 2017, and a regular written
report thereafter, at intervals of not less frequently than monthly,
followed by a detailed status report on the Working Group's view of the
utility of the data collection exercise on the progress and timeline of
Phase One of the PDP by ICANN61.”

Here, per the resolved clause described above, the Council will receive an
update from the co-chairs of the Review of All RPMs in All gTLDs PDP WG.

6.1 - Update on planning for ICANN61 (PDP WG co-chairs)

6.2 – Council discussion

6.3 – Next steps

*Item 7: COUNCIL DISCUSSION – Planning for ICANN61 (10 minutes)*

Taking note of the proposed block schedule for ICANN61, discussed at
ICANN60 in Abu Dhabi and available here
<https://meetings.icann.org/sites/default/files/icann61_blockschedule_draftv2_28nov17.pdf>,
a draft GNSO schedule has been prepared for Council consideration. This
draft largely follows the outline of the ICANN60 schedule. Based on
requests received to date from the different GNSO PDP WGs, CCWGs WGs, and
cross community session landscape, the Council leadership has prepared a
draft GNSO schedule for Council input and review, available [INSERT LINK].
Following Council review, this draft GNSO schedule will be shared with the
GNSO Stakeholder Groups and Constituencies to facilitate their planning and
scheduling.

7.1 - Update on planning for ICANN61 (Council leadership)

7.2 – Council discussion

7.3 – Next steps

*Item 8: ANY OTHER BUSINESS (10 minutes)*

*8.1 – Second Security, Stability, and Resiliency (SSR2) Review Team:
Update on progress with SO/AC chairs, as well as review of scoping document
and skills matrix.*

*8.2 – Update on the GNSO Council Strategic Planning Session in January of
2018.*

*________________________________*

*Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11,
Section 11.3(i))*

See https://www.icann.org/resources/pages/governance/bylaws-en/#article11*.*

*Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating
Procedures, Section 4.4)*

See https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf.

*References for Coordinated Universal Time of 12:00 UTC  *Local time
between March and October Summer in the NORTHERN hemisphere
----------------------------------------------------------------------------
California, USA (PDT) UTC-8 04:00
San José, Costa Rica (CST) UTC-6 06:00
New York/Washington DC, USA (EDT) UTC-5 07:00
Buenos Aires, Argentina (ART) UTC-3 09:00
Rio de Janeiro, Brazil (BRST) UTC-2 10:00
London, United Kingdom (GMT) UTC 12:00

Paris, France (CEST) UTC+1 13:00
Kinshasa, Democratic Republic of Congo (WAT) UTC+1 13:00

Islamabad, Pakistan (PKT) UTC+5 17:00
Singapore (SGT) UTC+8 20:00
Tokyo, Japan (JST) UTC+9 21:00
Sydney/Hobart, Australia (AEDT) UTC+11 23:00
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