<div dir="ltr">Hi Tomslin, <div><br></div><div>This is a fantastic draft and straightforward. </div><div><br></div><div>Can we have bullet points on action points we want ICANN to consider? For example a) ICANN should contract an independent consultant who will liaise with the ICANN community to examine thoroughly where ICANN can cut down the wastage and prioritize resources. b) Demand an explanation why ICANN is undertaking this exercise at this period, c) Ask whether ICANN is facing a financial crisis, d) Ask whether the "how we meet" review is limited to the ICANN community because we believe reviewing the organization's financial state should look at the overall organization architecture and structures. etc </div><div><br></div><div>In addition, I would encourage us to include statistics if available of how NCSG/NCUC/NPOC are impacted when it comes to funding distribution or some sort of decision made by ICANN. This is to demonstrate that if further damanage is done it may affect the group. </div><div><br></div><div>Kind regards.</div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, Jul 24, 2024 at 9:54 AM Tomslin Samme-Nlar <<a href="mailto:mesumbeslin@gmail.com">mesumbeslin@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div>Hi PC,</div><div><br></div><div>This is the response I have put together based on the conversation we had last week and comments of the document. I wil be sending this to Greg:</div><div><br></div><div>
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<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" id="m_3455920556411913709m_-2471388893166772041gmail-docs-internal-guid-522335d9-7fff-ed51-b0d6-52a3d474ce37"><span style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Foundational questions:</span></p><br><ol style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:decimal;font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">If you or your group could change one thing about how we meet that will facilitate efficiency in how we deliver ICANN’s mission while remaining sustainable into the future, what would that be? - </span></p></li></ol><p dir="ltr" style="line-height:1.38;margin-left:36pt;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><b>NCSG Response:</b> One thing we could try to develop a bit more and think thoroughly is to focus resources on groups/individuals within ICANN that actually contribute substantially. I'm aware that creating criteria and metrics for what "substantial participation" may mean, but the idea here would be pushing the community towards a proper stimuli environment, rewarding work effectively done and discouraging people from resting passively on past laurels (and this should apply not only to individuals, but to community bodies as a whole.)</span></p><br><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Other NCSG Comments:</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><br></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">We think that reviewing the ICANN Meeting Strategy (<a href="https://meetings.icann.org/en/future-meeting-strategy" target="_blank">https://meetings.icann.org/en/future-meeting-strategy</a>) after ten years (considering how many important things happened in this period) is a good idea, even if we end up concluding that we should maintain the status quo. </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><br></span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">In addition, our members thought ICANN should genuinely explore reducing sessions at each meeting and a qualitative evaluation of the benefits of face-to-face meetings in general so that we fully understand what we are potentially going to lose. </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><br></span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">At the same time, we think session/travel reduction should not be done in a blanket way across the board, since all community groups do not have access to equal level of funding outside ICANN. However, our members think the timing of the changes is poor, considering the upcoming new gTLD round and WSIS concerns. The last time we went into a round of new gTLDs, it was a London meeting where 6,000 people. It was apparently the biggest meeting ICANN had ever, ever hosted because there was massive interest, concern, and questions about the new gTLD program. If ICANN cut’s back now, we will lose the very thing that we are trying to do, which is to get many more people involved in and interested in new gTLDs. Newcomers through the applicant support program, through the outreach and marketing are going to come in and they will have a million questions about ICANN. So ICANN needs those education and outreach sessions and we need them sometimes face to face so people can actually ask the dumb question in the hallway.</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><br></span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">In addition, NCSG members would like to know what is going on financially with ICANN.</span></p>
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</div><div><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div><br></div><br></div></div></div></div></div></div></div></div></div></div></div></div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, 11 Jul 2024 at 08:59, Tomslin Samme-Nlar <<a href="mailto:mesumbeslin@gmail.com" target="_blank">mesumbeslin@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div>Hi team,</div><div><br></div><div>In our SOAC leadership meeting with Sally in Kigali, she mentioned 2 areas where the community needs to have a dialogue on; (1) "How We Meet" and (2) "How We Work". Below and attached is a discussion paper from ICANN's Policy & Advice Development staff team to facilitate the discussion on dialogue #1
"How We Meet. </div><div><br></div><div>Things will move fast since we have to send our feedback (if any) to <a href="mailto:gnso-chairs@icann.org" target="_blank">gnso-chairs@icann.org</a> by 24 July 2024. As a result, I have added this topic as an agenda item to our monthly policy meeting which is on Monday 15 July at 11:30 UTC (See Andrea's email/reminder for joining details and full agenda). Come with some ideas please. I have also created this <a href="https://docs.google.com/document/d/1rQ3_P-xlb48qcy4iY4prOis4Y4O1O2a_geBfrYMuQ4Y/edit?usp=sharing" target="_blank">Google Doc</a> to solicit feedback from everyone, even if you can't make the meeting.<br></div><div><br></div><div>In the paper, you will notice a number of suggestions such as:</div><div><ol><li>Evaluate the full cycle of in-person and hybrid community meetings, including standalone SOAC Leadership and Strategic Planning meetings, targeted group meetings (such as the Contracted Parties Summit, the At Large Summit, and the High-Level Governmental Meeting) and similar, cost-intensive, travel-dependent Meetings</li><li>Review the planning by ICANN Org and the community for all in-person/hybrid meetings (including ICANN Public Meetings) by adopting an annualized, regular approach of planning for a full meeting cycle (either by a calendar year or a fiscal year)</li><li>Review of the current allocation of Funded Travelers to each ICANN Public Meeting</li><li>Reduce the number of sessions at ICANN Public Meetings, which could result in a reduction in the cost of travel (i.e., accommodation) and venue-related costs (e.g., room and equipment rentals, contractors)</li><li>Reduce or eliminate informational and training sessions at ICANN Public Meetings</li><li>Reduce or eliminate ICANN-hosted or ICANN-sponsored social and outreach events at, or associated with, an ICANN Public Meeting</li><li>Move at least one (1) upcoming ICANN Public Meeting to a Virtual Meeting</li><li>Review the current state of ICANN Public Meetings, with a view toward updating the ten-year-old ICANN Meetings Strategy (dating from 2014) to match current and expected future needs and budget constraints</li></ol></div><div><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div>Talk to you all on Monday.</div><div><br></div><div>Warmly,<br></div>Tomslin<div><span style="color:rgb(0,0,0);font-size:12.8px"><br></span></div></div></div></div></div></div></div></div></div></div></div></div></div><br><br><div class="gmail_quote"><div><div lang="EN-US"><div><p class="MsoNormal"><br></p>
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<p class="MsoNormal"><b>From:</b> Mary Wong via soac-chairs <<a href="mailto:soac-chairs@icann.org" target="_blank">soac-chairs@icann.org</a>>
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<b>Sent:</b> Sunday, July 7, 2024 11:58 PM<br>
<b>To:</b> <a href="mailto:soac-chairs@icann.org" target="_blank">soac-chairs@icann.org</a><br>
<b>Cc:</b> <a href="mailto:team-leaders@icann.org" target="_blank">team-leaders@icann.org</a><br>
<b>Subject:</b> [EXTERNAL] [soac-chairs] Initiating the Community Dialogue on "How We Meet": Initial Ideas & Meeting Request<u></u><u></u></p>
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<p><b><span style="font-family:Calibri,sans-serif;color:black;background:rgb(255,255,153)">CAUTION</span></b><span style="color:black;background:rgb(255,255,153)">: This email originated from outside of the organization. Do not click links or open attachments unless
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<p class="MsoNormal">Dear SOAC leaders,<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">An action item from your informal meeting with Sally in Kigali was for the Policy team to facilitate a dialogue with you about “How We Meet”, viz., how our in-person and hybrid meetings can be optimized to ensure that resources (including
financial, staff and community time) continue to be allocated appropriately to ensure the community can do its work effectively and efficiently, while staying within budgetary constraints. As a starting point for this dialogue, we have drafted the attached
discussion paper with some initial ideas for your community’s consideration and to invite your suggestions for further discussion.
<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">To capitalize on the momentum of recent conversations and to facilitate a constructive and substantive dialogue, we’d like to suggest the following cadence of meetings, structured around a few foundational questions:
<u></u><u></u></p>
<ul style="margin-top:0in" type="disc">
<li style="margin-left:2.25pt">Late/end-July: first call with SOAC Chairs and Vice-Chairs to share feedback on agreed strategic questions
<u></u><u></u></li><li style="margin-left:2.25pt">Mid/late August (following collation of ideas and input): second call to discuss and agree on concrete ideas for implementation or further exploration<u></u><u></u></li><li style="margin-left:2.25pt">End-August/early September (if agreed is needed): third call to review agreed way forward, including any next steps for additional (longer term) ideas to be discussed further <u></u><u></u></li></ul>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">The sort of strategic, foundational questions we were thinking might be helpful for focusing the dialogue include:<u></u><u></u></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li style="margin-left:2.25pt">If you or your group could change one thing about how we meet that will facilitate efficiency in how we deliver ICANN’s mission while remaining sustainable into the future, what
would that be? <u></u><u></u></li><li style="margin-left:2.25pt">What other key changes do we need to make to continue to ensure we can meet these goals?<u></u><u></u></li></ul>
</ul>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Thank you for your support and willingness to collaborate with us in seeking to improve and optimize how we meet. Assuming you are comfortable with the proposed approach, I’ll make sure to come back to you with some suggested dates for
the calls. Please let me know if your group have any questions or would like any additional information that can assist with your internal discussions about this topic. Thank you!<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Cheers<u></u><u></u></p>
<p class="MsoNormal">Mary <u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
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</blockquote></div><br clear="all"><div><br></div><span class="gmail_signature_prefix">-- </span><br><div dir="ltr" class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div><font face="arial, sans-serif" color="#000000">Best regards</font></div><div><font face="arial, sans-serif" color="#000000"><br></font></div><div dir="ltr"><font face="arial, sans-serif" color="#666666"><b>Taiwo Peter Akinremi</b></font></div><div dir="ltr"><font color="#999999" face="arial, sans-serif">------ ------ ------- </font><span style="color:rgb(153,153,153);font-family:arial,sans-serif">------ ------ ------- </span><span style="color:rgb(153,153,153);font-family:arial,sans-serif">------ ------ ------- </span><span style="color:rgb(153,153,153);font-family:arial,sans-serif">------ ------ ------- </span><span style="color:rgb(153,153,153);font-family:arial,sans-serif">------ ------</span><font color="#999999" face="arial, sans-serif"><br></font><div><font face="arial, sans-serif" size="1" color="#073763"><b>Policy Advisory | Data Governance and Privacy Consultant | Information Security & Cybersecurity | Certified Salesforce Administrator</b></font></div><div><font size="1"><span style="font-family:arial,sans-serif"><b>Phone</b>; +2348117714345, +2347063830177 <b>Skype</b>: <span><span><span>akinremi</span></span></span><span><span><span>.</span></span></span><span><span><span>taiwo</span></span></span></span><font face="arial, sans-serif"><br></font></font></div><div><div><font face="arial, sans-serif" size="1"><b>Email:</b> <font color="#073763"><a href="mailto:compsoftnet@gmail.com" target="_blank">compsoftnet@gmail.com</a>, <a href="mailto:peterexecute@gmail.com" target="_blank">peterexecute@gmail.com</a> </font></font></div><div>___________________________________________</div></div></div></div></div></div></div></div></div></div>