<div dir="ltr"><div>Greetings everyone,</div><div><br></div><div>As you might have seen from Brenda, our December Policy call was cancelled because councillors will be enroute to Los Angeles for the Council Strategic Planning Session on the day. As a result, we thought we should instead have a list discussion of topics that will be up for discussion and action at the council meeting later this week.</div><div><br></div><div>You will find below this email a proposed agenda for the council meeting but I wanted to highlight some areas or topics that your input might help guide how our councillors discuss or act during the meeting on them.</div><div><br></div><div><font size="4">1. <b>Expired Domain Deletion Policy and the Expired Registration Recovery Policy Next Steps:</b></font> You can read the details in the agenda below but I would love to hear your thoughts, if any, regarding how you think the council should proceed with reviewing these 2 policies, taking into consideration (a) council's capacity concerns and (b) the <a href="https://mm.icann.org/pipermail/council/2022-November/026164.html" rel="noreferrer" target="_blank">
report from Contractual Compliance</a> regarding the two policies.</div><div><br></div><div>
<font size="4"><b>2. Standing Committee on ICANN Budget & Operations (SCBO) new approach:</b></font> The council's Standing Committee on ICANN Budget and Operations (SCBO) has in the past been limited to drafting the council's comments on ICANN's operating plan and budget cycle. Its membership was limited to councilors but welcomed community members with relevant experience. Interest in the group and work has however waned over the years and council leadership is proposing to to evolve the SCBO away from its limited focus on drafting public comments on behalf of the GNSO Council, towards a central forum for all of the GNSO more broadly to be able to interface with ICANN finance and gather information and ask questions as needed. What is important to note is that this new central forum would NOT be responsible for drafting a singular public comment on behalf of the GNSO; the GNSO Council and SG/Cs would retain the ability to submit individual public comments, as they do now. I have attached the proposal to this email as well and would like to hear your thoughts. </div><div><br></div><div dir="auto"><br><div data-smartmail="gmail_signature">Warmly, <br>Tomslin</div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">---------- Forwarded message ---------<br>From: <b class="gmail_sendername" dir="auto">Terri Agnew via council</b> <span dir="auto"><<a href="mailto:council@gnso.icann.org" target="_blank">council@gnso.icann.org</a>></span><br>Date: Tue, 6 Dec 2022, 08:12<br>Subject: [council] Proposed Agenda | GNSO Council Meeting| Thursday, 15 December 2022<br>To: <a href="mailto:council@gnso.icann.org" target="_blank">council@gnso.icann.org</a> <<a href="mailto:council@gnso.icann.org" target="_blank">council@gnso.icann.org</a>>, <a href="mailto:liaison6c@gnso.icann.org" target="_blank">liaison6c@gnso.icann.org</a> <<a href="mailto:liaison6c@gnso.icann.org" target="_blank">liaison6c@gnso.icann.org</a>><br>Cc: <a href="mailto:gnso-secs@icann.org" target="_blank">gnso-secs@icann.org</a> <<a href="mailto:gnso-secs@icann.org" target="_blank">gnso-secs@icann.org</a>><br></div><br><br>
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<p style="margin:0in"><span style="color:black">Dear all,<u></u><u></u></span></p>
<p style="margin:0in;font-variant-caps:normal;text-align:start;word-spacing:0px">
<b><span style="color:black"> </span></b><span style="color:black"><u></u><u></u></span></p>
<p style="margin:0in;font-variant-caps:normal;text-align:start;word-spacing:0px">
<span style="color:black">Please find below the final proposed <span><span style="background:white">agenda</span></span> for the<span> </span><span><span style="background:white">GNSO</span></span> <span><span style="background:white">Council</span></span> Meeting<span> </span>on
</span>15 December <span style="color:black">2022.</span><u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access:
<a href="https://community.icann.org/x/owjVD" rel="noreferrer" target="_blank">https://community.icann.org/x/owjVD</a>. <u></u><u></u></p>
<p class="MsoNormal">This agenda was established according to the
<a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-24oct19-en.pdf" rel="noreferrer" target="_blank">
GNSO Operating Procedures</a> v3.5, updated on 24 October 2019.<u></u><u></u></p>
<p class="MsoNormal">For convenience:<u></u><u></u></p>
<ul type="disc">
<li class="MsoNormal">
An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.<u></u><u></u></li><li class="MsoNormal">
An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.<u></u><u></u></li></ul>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">GNSO Council meeting on Thursday, 15 December 2022 at 21:00 UTC:
<a href="https://tinyurl.com/y4fkdfc3" rel="noreferrer" target="_blank">https://tinyurl.com/y4fkdfc3</a>. <u></u><u></u></p>
<p class="MsoNormal">13:00 Los Angeles; 16:00 Washington DC; 21:00 London; 22:00 Paris; (Friday) 00:00 Moscow; 08:00 Melbourne <u></u><u></u></p>
<p class="MsoNormal"><b>GNSO Council Meeting Remote Participation:
</b><a href="https://icann.zoom.us/j/92399217049?pwd=WU1GZmlaOTh6NzJ1NndkRVF0MnJEUT09" rel="noreferrer" target="_blank"><b>https://icann.zoom.us/j/92399217049?pwd=WU1GZmlaOTh6NzJ1NndkRVF0MnJEUT09</b></a><u></u><u></u></p>
<p class="MsoNormal">Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.<u></u><u></u></p>
<p class="MsoNormal">___________________________________<u></u><u></u></p>
<p class="MsoNormal"><b>Item 1: Administrative Matters (10 minutes)</b><u></u><u></u></p>
<p class="MsoNormal">1.1 - Roll Call<u></u><u></u></p>
<p class="MsoNormal">1.2 - Updates to Statements of Interest<u></u><u></u></p>
<p class="MsoNormal">1.3 - Review / Amend Agenda<u></u><u></u></p>
<p class="MsoNormal">1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: <u></u><u></u></p>
<p class="MsoNormal"><a href="https://gnso.icann.org/sites/default/files/policy/2022/minutes/minutes-gnso-council-20oct22-en.pdf" rel="noreferrer" target="_blank">Minutes</a> of the GNSO Council meeting on 20 October 2022 were posted
on 04 November 2022.<u></u><u></u></p>
<p class="MsoNormal"><a href="https://gnso.icann.org/sites/default/files/policy/2022/minutes/minutes-gnso-council-17nov22-en.pdf" rel="noreferrer" target="_blank">Minutes</a> of the GNSO Council meeting on 17 November 2022 were posted
on 01 December 2022.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><b>Item 2: Opening Remarks / Review of Projects & Action List (0 minutes)</b><u></u><u></u></p>
<p class="MsoNormal">2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of
<a href="https://gnso.icann.org/en/council/project" rel="noreferrer" target="_blank">Projects List </a>and <a href="https://community.icann.org/x/RgZlAg" rel="noreferrer" target="_blank">
Action Item List. </a><u></u><u></u></p>
<p class="MsoNormal"><b>Item 3: Consent Agenda (10 minutes) </b><u></u><u></u></p>
<ul type="disc">
<li class="MsoNormal">
Approval of Standing Selection Committee (SSC) leadership for 2022-2023<u></u><u></u></li><li class="MsoNormal">
Confirmation of the Council Committee for Overseeing and Implementing Continuous Improvement (CCOICI) Chair and GNSO Council representative to the WS2 Community Coordination Group<u></u><u></u></li><li class="MsoNormal">
Acknowledgment of the GNSO Council liaison to the GNSO Guidance Process (GGP) for Applicant Support<u></u><u></u></li><li class="MsoNormal">
Acknowledgment of the<a href="https://gnso.icann.org/sites/default/files/policy/2022/draft/draft-subpro-ggp-initiation-request-clean-26oct22-en.pdf" rel="noreferrer" target="_blank"> Work Plan
</a>for the GNSO Guidance Process (GGP) for Applicant Support<u></u><u></u></li></ul>
<p class="MsoNormal"><b>Item 4: COUNCIL VOTE - Adopting the Council Committee for Overseeing and Implementing Continuous Improvements (CCOICI)’s Work Stream 2 (WS2) Recommendations Report (15 minutes)</b><u></u><u></u></p>
<p class="MsoNormal">The Council received a brief update on WS2 from ICANN org during its September 2021 meeting and received a more detailed update in February 2022, to better understand the level
of progress it has already made via already completed work (e.g., the development of guidelines and templates to support the GNSO as a Decisional Participant in the Empowered Community) and the limited set of remaining WS2 tasks.<u></u><u></u></p>
<p class="MsoNormal">The Council then considered the best path forward to complete the remaining work and agreed to extend the CCOICI pilot to include the WS2 work. The CCOICI has now completed this
assignment and shared its <a href="https://mm.icann.org/pipermail/council/attachments/20221104/e04b754d/CCOICIWS2RecommendationsReportFINAL-2November2022-0001.pdf" rel="noreferrer" target="_blank">
WS2 Recommendations Report</a> on 4 November 2022. The Council received a briefing from the former Chair of the CCOICI during its November meeting.<u></u><u></u></p>
<p class="MsoNormal">Here, the Council will vote to adopt the CCOICI’s WS2 Recommendations Report.<u></u><u></u></p>
<p class="MsoNormal">4.1 – Presentation of
<a href="https://community.icann.org/x/pQjVD" rel="noreferrer" target="_blank">motion</a> (Manju Chen, Chair of the CCOICI)<u></u><u></u></p>
<p class="MsoNormal">4.2 – Council discussion<u></u><u></u></p>
<p class="MsoNormal">4.3 - Council vote (voting threshold: simple majority)<u></u><u></u></p>
<p class="MsoNormal"><b>Item 5: COUNCIL DISCUSSION - Expired Domain Deletion Policy and the Expired Registration Recovery Policy Next Steps (15 minutes)</b><u></u><u></u></p>
<p class="MsoNormal">In October 2020, the GNSO Council considered when to request a Policy Status Report to conduct a review of the two Expiration Policies, the Expired Domain Deletion Policy (EDDP)
and the Expired Registration Recovery Policy (ERRP). Given concerns about capacity, along with the general perception that no known issues have presented themselves, the Council agreed in November 2020 to delay the request for the Policy Status Report (PSR)
that had been identified by the Action Decision Radar as requiring consideration; the deferral was for a period of 24 months, necessitating consideration November 2022.<u></u><u></u></p>
<p class="MsoNormal">In July 2022, the Council agreed that it would be helpful to check with the registrars and ICANN Compliance to help determine if there are any known issues or concerns with either
of the two Expiration Policies which could warrant requesting a PSR. A <a href="https://mm.icann.org/pipermail/council/2022-November/026164.html" rel="noreferrer" target="_blank">
report from Contractual Compliance</a> was shared with the Council on 1 November 2022 and feedback from the registrars has been shared in the past on previous Council calls. The Council received a briefing on the report from ICANN Compliance and the Council
briefly considered potential next steps. One suggestion may be to task a Councilor member to review the report from Contractual Compliance in detail and determine if any of the issues raised warrant further work at present. That analysis will help inform the
Council overall and allow the Council to formally record its determination as appropriate.<u></u><u></u></p>
<p class="MsoNormal">Here, the Council will consider appropriate next steps.<u></u><u></u></p>
<p class="MsoNormal">5.1 – Introduction of topic (Council leadership)<u></u><u></u></p>
<p class="MsoNormal">5.2 – Council discussion<u></u><u></u></p>
<p class="MsoNormal">5.3 – Next steps<u></u><u></u></p>
<p class="MsoNormal"><b>Item 6: COUNCIL DISCUSSION - Debrief From Council-Specific SubPro Operational Design Assessment (ODA) Webinar and Q&A (35 Minutes)</b><u></u><u></u></p>
<p class="MsoNormal">On 12 September 2021 the ICANN Board
<a href="https://www.icann.org/resources/board-material/resolutions-2021-09-12-en#1.a" rel="noreferrer" target="_blank">
directed</a> the ICANN President and CEO to organize the resources required to begin work on the Operational Design Phase (ODP) for the GNSO’s New gTLD Subsequent Procedures
<a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/final-report-newgtld-subsequent-procedures-pdp-02feb21-en.pdf" rel="noreferrer" target="_blank">
Final Report</a> and the Affirmations, Recommendations, and Implementation Guidance contained in that report. On 20 December 2021, ICANN org
<a href="https://www.icann.org/en/announcements/details/icann-launches-new-gtld-subsequent-procedures-operational-design-phase-20-12-2021-en" rel="noreferrer" target="_blank">
announced</a> that the SubPro ODP had formally launched, starting at the beginning of January 2022. The ODP Team has shared numerous updates to the community and sent several sets of assumptions/questions to the GNSO Council via the Council’s liaison to the
ODP. <u></u><u></u></p>
<p class="MsoNormal">ICANN org is expected to publish the SubPro Operational Design Assessment (ODA) on 12 December. In advance of publication of the ODA, the Council will receive a briefing during
a webinar on 7 December. While it is unlikely that there is adequate time for Councilors to have reviewed the ODA in detail, there may be initial impressions from council-specific webinar. The ICANN org staff that supported the SubPro Operational Design Phase
(ODP) will be available to answer questions and engage in dialogue.<u></u><u></u></p>
<p class="MsoNormal">Here, the Council will hold a debrief from the council-specific SubPro ODA webinar and engage with ICANN org staff that supported the ODP/ODA.<u></u><u></u></p>
<p class="MsoNormal">6.1 – Introduction of topic (Council leadership)<u></u><u></u></p>
<p class="MsoNormal">6.2 – Council discussion<u></u><u></u></p>
<p class="MsoNormal">6.3 – Next steps<u></u><u></u></p>
<p class="MsoNormal"><b>Item 7: ANY OTHER BUSINESS (15 minutes)</b><u></u><u></u></p>
<p class="MsoNormal">7.1 - Vacant Council Liaison positions (TPR)<u></u><u></u></p>
<p class="MsoNormal">7.2 - Standing Committee on ICANN Budget & Operations (SCBO) new approach - any objections?<u></u><u></u></p>
<p class="MsoNormal">7.3 - Any suggested Additional Budget Requests (ABRs)?<u></u><u></u></p>
<p class="MsoNormal">7.4 - Update on RPMs IRT timeline.<u></u><u></u></p>
<p class="MsoNormal">_______________________________<u></u><u></u></p>
<p class="MsoNormal">Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i))<u></u><u></u></p>
<p class="MsoNormal">See
<a href="https://www.icann.org/resources/pages/governance/bylaws-en/#article11" rel="noreferrer" target="_blank">https://www.icann.org/resources/pages/governance/bylaws-en/#article11</a>.<u></u><u></u></p>
<p class="MsoNormal">Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4)<u></u><u></u></p>
<p class="MsoNormal">See
<a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf" rel="noreferrer" target="_blank">
https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf</a><u></u><u></u></p>
<p class="MsoNormal"><b>References for Coordinated Universal Time of 21:00 UTC</b> <u></u><u></u></p>
<p class="MsoNormal">Local time between November and March in the NORTHERN hemisphere<u></u><u></u></p>
<p class="MsoNormal">----------------------------------------------------------------------------<u></u><u></u></p>
<p class="MsoNormal">California, USA (PST) UTC-8 13:00<u></u><u></u></p>
<p class="MsoNormal">San José, Costa Rica (CST) UTC-6 15:00 <u></u><u></u></p>
<p class="MsoNormal">New York/Washington DC, USA (EST) UTC-5 16:00<u></u><u></u></p>
<p class="MsoNormal">Buenos Aires, Argentina (ART) UTC-3 18:00<u></u><u></u></p>
<p class="MsoNormal">Rio de Janeiro, Brazil (BRT) UTC-3 18:00<u></u><u></u></p>
<p class="MsoNormal">London, United Kingdom (GMT) UTC+0 21:00<u></u><u></u></p>
<p class="MsoNormal">Kinshasa, Democratic Republic of Congo (WAT) UTC+1 22:00<u></u><u></u></p>
<p class="MsoNormal">Paris, France (CET) UTC+1 22:00<u></u><u></u></p>
<p class="MsoNormal">Moscow, Russia (MSK) UTC+3 (Friday) 00:00 <u></u><u></u></p>
<p class="MsoNormal">Singapore (SGT) UTC+8 (Friday) 05:00<u></u><u></u></p>
<p class="MsoNormal">Melbourne, Australia (AEDT) UTC+11 (Friday) 08:00<u></u><u></u></p>
<p class="MsoNormal"> ----------------------------------------------------------------------------<u></u><u></u></p>
<p class="MsoNormal">DST starts on Sunday 26 March 2023, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 12 March 2023 for the U.S.<u></u><u></u></p>
<p class="MsoNormal">DST ends on Sunday 29 October 2023 for EU countries, and on Sunday 05 November 2023 for the US.<u></u><u></u></p>
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<p class="MsoNormal">For other places see
<a href="http://www.timeanddate.com/" rel="noreferrer" target="_blank">http://www.timeanddate.com</a> and <a href="https://tinyurl.com/y4fkdfc3" rel="noreferrer" target="_blank">
https://tinyurl.com/y4fkdfc3</a>. <u></u><u></u></p>
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