<html><head><meta http-equiv="content-type" content="text/html; charset=utf-8"></head><body dir="auto"><br>Incoming councillors, please note the travel deadlines for cancun and start your planning now.<div>Stephanie<br><div dir="ltr">Sent from my iPhone</div><div dir="ltr"><br>Begin forwarded message:<br><br></div><blockquote type="cite"><div dir="ltr"><b>From:</b> Terri Agnew <terri.agnew@icann.org><br><b>Date:</b> October 14, 2019 at 18:01:44 EDT<br><b>To:</b> Stephanie Perrin <stephanie.perrin@MAIL.UTORONTO.CA>, Maryam Bakoshi <maryam.bakoshi@icann.org><br><b>Cc:</b> "gnso-secs@icann.org" <gnso-secs@icann.org><br><b>Subject:</b> <b>ICANN67 | Cancún - Supported Travelers/Contractor Travelers Database Due // Thursday, 07 November 2019</b><br><br></div></blockquote><blockquote type="cite"><div dir="ltr">
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<div class="WordSection1">
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Dear
</span><span style="font-family:"Calibri",sans-serif">a<span style="color:black">ll,</span><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">In order to service your travel needs for ICANN67 in Cancún in a timely fashion<span style="color:black">, please submit your ICANN</span>67
<span style="color:black">Meeting database to </span><a href="mailto:gnso-secs@icann.org">gnso-secs@icann.org</a><span style="color:black">
</span>by <b>Thursday, 07 November 2019 </b>in order to be submitted by deadline of 08 November 2019.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">As a reminder, for the AGM meeting only, incoming Councilors get funding, as well as the then-incumbent Councilors.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Calibri",sans-serif;color:black">A timely response would be appreciated in view of visa issues and the OFAC review. The deadline for submissions is critical to allow for confirmed reservation
numbers as required for visa and travel arrangements.</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNoSpacing"><span style="font-family:"Calibri",sans-serif;color:black;background:yellow">Moving forward, all tri-annual meeting
<strong><span style="font-family:"Calibri",sans-serif">funded traveler lists are due 120 days</span></strong> prior to the next ICANN meeting.</span><span style="font-family:"Calibri",sans-serif"> (This was formerly 90 days prior).<o:p></o:p></span></p>
<p class="MsoNoSpacing"><strong><span style="font-family:"Calibri",sans-serif;color:black"> </span></strong><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNoSpacing"><strong><span style="font-family:"Calibri",sans-serif;color:black">Benefits of having the list 120 Days Before the Meeting:</span></strong><span style="font-family:"Calibri",sans-serif;color:#666666">
</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNoSpacing" style="color:#666666;mso-list:l2 level1 lfo3"><span style="font-family:"Calibri",sans-serif">Allow ICANN to gather the documentation required (hotel and flight confirmations) for funded travelers to apply for their visa.<o:p></o:p></span></li><li class="MsoNoSpacing" style="color:#666666;mso-list:l2 level1 lfo3"><span style="font-family:"Calibri",sans-serif">Allow enough time for funded travelers to complete and submit their visa application, which often vary per ICANN Meeting location.<o:p></o:p></span></li><li class="MsoNoSpacing" style="color:#666666;mso-list:l2 level1 lfo3"><span style="font-family:"Calibri",sans-serif">Allow enough time for funded travelers to apply for a transit visa (if required), which often vary per ICANN Meeting location.<o:p></o:p></span></li><li class="MsoNoSpacing" style="color:#666666;mso-list:l2 level1 lfo3"><span style="font-family:"Calibri",sans-serif">Allow ICANN to purchase less expensive airfares.
<o:p></o:p></span></li><li class="MsoNoSpacing" style="color:#666666;mso-list:l2 level1 lfo3"><span style="font-family:"Calibri",sans-serif">Allow the travelers to plan their pre-and-post Meeting Travel in advance.
<o:p></o:p></span></li><li class="MsoNoSpacing" style="color:#666666;mso-list:l2 level1 lfo3"><span style="font-family:"Calibri",sans-serif">Allow ICANN to set-up funded travelers in advance as vendors with Finance allowing us to wire their per diem funds in a timelier manner.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-bottom:12.0pt;min-height: 8pt"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNoSpacing"><span style="font-family:"Calibri",sans-serif">Please note:
<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNoSpacing" style="mso-list:l1 level1 lfo6"><span style="font-family:"Calibri",sans-serif">GNSO supported traveler with a designated hotel accommodation funding, a hotel room is automatically secured for you, please
<b>DO NOT</b> book your own hotel as it is un-reimbursable. <span style="color:black"> </span><o:p></o:p></span></li><li class="MsoNoSpacing" style="mso-list:l1 level1 lfo6"><span style="font-family:"Calibri",sans-serif">All personal data provided to ICANN org in for purposes of providing travel support for participants related to ICANN events will be processed in accordance
with the <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=">
ICANN Privacy Policy [icann.org]</a>. Should you have any questions or concerns about this Privacy Policy and our privacy practices, you may contact us at
<a href="mailto:privacy@icann.org">privacy@icann.org</a>.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Please note that when requesting travel support, in the interest of fairness and in light of budget restrictions we would like you to take the following into consideration:</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:49.0pt;text-indent:-31.0pt;mso-list:l3 level1 lfo8">
<!--[if !supportLists]--><span style="font-family:"Calibri",sans-serif"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]--><span style="font-family:"Calibri",sans-serif;color:black">Respond timely to ICANN Travel regarding your upcoming travel</span><span style="font-family:"Calibri",sans-serif">.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:49.0pt;text-indent:-31.0pt;mso-list:l3 level1 lfo8">
<!--[if !supportLists]--><span style="font-family:"Calibri",sans-serif"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]--><span style="font-family:"Calibri",sans-serif;color:black;background:yellow;mso-highlight:yellow">If you require a visa to enter the country, please make sure to acquire your visa immediately.</span><span style="font-family:"Calibri",sans-serif;color:black"> Please
contact the ICANN travel team to let them know you will need a visa. </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:49.0pt;text-indent:-31.0pt;mso-list:l3 level1 lfo8">
<!--[if !supportLists]--><span style="font-family:"Calibri",sans-serif"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]--><span style="font-family:"Calibri",sans-serif;color:black">Requests past the deadline will be handled on a case by case basis by ICANN. All additional travelers added after the 90-day deadline are subject to availability, may
NOT be placed in the same hotel as their funded traveler groups, and may not be able to attend due to visa issues.
</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:49.0pt;text-indent:-31.0pt;mso-list:l3 level1 lfo8">
<!--[if !supportLists]--><span style="font-family:"Calibri",sans-serif"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]--><span class="apple-tab-span"><span style="font-family:"Calibri",sans-serif;color:black">If possible please
</span></span><span style="font-family:"Calibri",sans-serif;color:black">book direct travel requests. Detours and multi-stop trips are unfortunately not guaranteed.</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:49.0pt;text-indent:-31.0pt;mso-list:l3 level1 lfo8">
<!--[if !supportLists]--><span style="font-family:"Calibri",sans-serif"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]--><span style="font-family:"Calibri",sans-serif;color:black">Strictly limit your travel from your home to the ICANN meeting venue. </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:49.0pt;text-indent:-31.0pt;mso-list:l3 level1 lfo8">
<!--[if !supportLists]--><span style="font-family:"Calibri",sans-serif"><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]--><span style="font-family:"Calibri",sans-serif">Approved date of arrival/departure for this meeting is
<b>Thursday,</b> <b>19 March 2020 – Thursday, 26 March 2020</b><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:49.0pt;text-indent:-31.0pt;mso-list:l3 level1 lfo8">
<!--[if !supportLists]--><span style="font-family:"Calibri",sans-serif"><span style="mso-list:Ignore">7.<span style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]--><span style="font-family:"Calibri",sans-serif">If travelers want to extend their stay this must be done at their own expense and should contact the hotel directly once the ICANN hotel confirmation has be sent to them.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:49.0pt;text-indent:-31.0pt;mso-list:l3 level1 lfo8">
<!--[if !supportLists]--><span style="font-family:"Calibri",sans-serif"><span style="mso-list:Ignore">8.<span style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]--><i><span style="font-family:"Calibri",sans-serif">Privately Booked Reservations</span></i><span style="font-family:"Calibri",sans-serif">: ICANN will not refund or take over accommodations directly booked by the funded traveler.
If a replacement has an existing hotel reservation, they will need to cancel their reservation and ICANN will not be able to take over their reservation. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> Many thanks for your cooperation!</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#262626">With kind regards,</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Bradley Hand";color:#262626">Terri</span></b><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626"> ---</span></b><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626">Terri Agnew</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626">Operations Support - GNSO Lead Administrator</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626">Internet Corporation for Assigned Names and Numbers (ICANN)</span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626">Email:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><a href="mailto:terri.agnew@icann.org" title="mailto:terri.agnew@icann.org">terri.agnew@icann.org</a></span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626">Skype ID:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626"> terri.agnew.icann</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Find out more about the GNSO by visiting: <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=o7Auz997kA-HPv9PHJCjFVZw7Pgo8krw4MxfqCwBrIU&e=" title="https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=o7Auz997kA-HPv9PHJCjFVZw7Pgo8krw4Mxf">https://learn.icann.org/
</a></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Follow @GNSO on Twitter: <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=kWw4fQPNjw2lVKy1UjTxS2F0BmjEAzaDFWNmsYywbmE&e=" title="https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=kWw4fQPNjw2lVKy1UjTxS2F0BmjE">https://twitter.com/ICANN_GNSO
</a></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Transcripts and recordings of GNSO Working Group and Council events are located on the <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=-L6chFfv0OperrXHHpTF722WnH3FZIutn4cS16IvpOg&e=">GNSO
Master Calendar </a></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">See All SO and AC events on the </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__features.icann.org_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=0taOXq-TZ5RvYZD5y5XM8ZgMdRkEqKKPfKnH7MLSz-Q&s=BsFHXtE3rmlGUGukT3373Bvx8-FVC-RIkPexk6wnc78&e=">ICANN
Global calendar [features.icann.org]</a> </span><o:p></o:p></p>
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