<div dir="ltr">Hi,<div><br></div><div>this is the input from BC on PDP 3.0 report. there is an extension for SG/C to send their comments on the report.</div><div>we have a google doc to populate with an NCSG input <a href="https://docs.google.com/document/d/13iQjVPy_yqfMu0jT3CrNu0WfHfyXLOWSMGaGb3PnnnM/edit">https://docs.google.com/document/d/13iQjVPy_yqfMu0jT3CrNu0WfHfyXLOWSMGaGb3PnnnM/edit</a>.</div><div><br></div><div>Best,</div><div><br></div><div>Rafik<br><br><br><div class="gmail_quote"><div dir="ltr">---------- Forwarded message ---------<br>From: <strong class="gmail_sendername" dir="auto">Marie Pattullo</strong> <span dir="ltr"><<a href="mailto:marie.pattullo@aim.be" target="_blank">marie.pattullo@aim.be</a>></span><br>Date: lun. 2 juil. 2018 à 19:13<br>Subject: [council] GNSO PDP 3.0 discussion paper<br>To: GNSO Council List <<a href="mailto:council@gnso.icann.org" target="_blank">council@gnso.icann.org</a>><br></div><br><br>
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<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)">Dear all,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)">Trust you had a good journey home!<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)">As requested during our meetings last week, please see below the input that the BC provided on PDP 3.0. We’re of course more than happy to discuss further.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)">Kind regards,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)">Marie<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)"><u></u> <u></u></span></p>
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<p class="MsoNormal"><b><span lang="EN-US" style="font-size:11pt">From:</span></b><span lang="EN-US" style="font-size:11pt"> Marie Pattullo
<br>
<b>Sent:</b> Friday, June 8, 2018 4:42 PM<br>
<b>To:</b> 'Marika Konings' <<a href="mailto:marika.konings@icann.org" target="_blank">marika.konings@icann.org</a>>; Heather Forrest <<a href="mailto:haforrestesq@gmail.com" target="_blank">haforrestesq@gmail.com</a>>; Austin, Donna <<a href="mailto:Donna.Austin@team.neustar" target="_blank">Donna.Austin@team.neustar</a>>;
'Rafik Dammak' <<a href="mailto:rafik.dammak@gmail.com" target="_blank">rafik.dammak@gmail.com</a>><br>
<b>Cc:</b> <a href="mailto:bc-excomm@icann.org" target="_blank">bc-excomm@icann.org</a><br>
<b>Subject:</b> RE: GNSO PDP 3.0 discussion paper<u></u><u></u></span></p>
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<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)">All,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)">Many thanks for this. As requested, input from the BC is below.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)">Kind regards<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)">Marie<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)">The BC welcomes the discussion of how to improve the GNSO Policy Development Process (PDP). Ensuring an efficient and effective way to gather, synthesise and advance community-based policies
is a vital part of ICANN’s DNA.</span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)"> </span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)">As a starting point, not only has the current average timeline for PDPs increased, so has the amount of working groups, reviews and policy dossiers – not least the unprecedented EPDP/Temporary
Specification work. A balance must be found between allowing enough time and community input on the one hand and an efficient and timely process on the other; we thank the Council leadership and staff for setting out the challenges in a concise and realistic
way. Taking the potential incremental improvements in order:</span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)"> </span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11pt;color:rgb(31,73,125)">Working Group Dynamics
</span></i></b><span lang="EN-US"><u></u><u></u></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:rgb(31,73,125)"><i><span style="font-size:11pt">Terms of participation for WG members</span></i><span style="font-size:11pt">: while a “Commitment of Participation” template may be worthwhile, in practice
this is unlikely to have a practical effect on participation. We already have standards of behaviour but experience shows that this does not stop bad faith or even the wilfully unpleasant, and at a lesser level one person’s joke is another’s affront. This
would have to be policed carefully.</span><span lang="EN-US"><u></u><u></u></span></li><li class="MsoNormal" style="color:rgb(31,73,125)"><i><span style="font-size:11pt">Consider alternatives to open WG model</span></i><span style="font-size:11pt">: designation by SO/AC/SG/Cs should help to ensure more objectivity and expertise,
but we would add that the designee should also act as the conduit for their designator’s views and not in their personal capacity. Individuals must be allowed to join as either participants or observers to preserve the multistakeholder model; would it however
be possible to consider “weighted voting” in contentious matters (so more “weight” for designees)? For example, could the Chair call a vote on a discussion point when it seems that deadlock has been reached based on ideology rather than reason and community
benefit?</span><span lang="EN-US"><u></u><u></u></span></li><li class="MsoNormal" style="color:rgb(31,73,125)"><i><span style="font-size:11pt">Limitations to joining of new members after a certain time</span></i><span style="font-size:11pt">: if this is to happen, new observers must still be allowed
to join and newsletters issued regularly to ensure transparency. The decision to widen/restrict the membership should not fall on the PDP leadership alone, but on Council as a whole to prevent unwarranted pressure/capture of the Chairs.
</span><span lang="EN-US"><u></u><u></u></span></li></ul>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)"> </span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11pt;color:rgb(31,73,125)">WG Leadership</span></i></b><span style="font-size:11pt;color:rgb(31,73,125)">
</span><span lang="EN-US"><u></u><u></u></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:rgb(31,73,125)"><i><span style="font-size:11pt">Capture vs. Consensus Playbook</span></i><span style="font-size:11pt">: any practical tools and support to ensure effective and efficient leadership should
be seen as a positive. Experienced Chairs/leadership would be the most obvious drafters to share hands-on experience and solutions.</span><span lang="EN-US"><u></u><u></u></span></li><li class="MsoNormal" style="color:rgb(31,73,125)"><i><span style="font-size:11pt">Active role for and clear description of Council liaison to PDP WGs</span></i><span style="font-size:11pt">: support.</span><span lang="EN-US"><u></u><u></u></span></li><li class="MsoNormal" style="color:rgb(31,73,125)"><i><span style="font-size:11pt">Document expectations for WG leaders that outlines role & responsibilities as well as minimum skills / expertise required</span></i><span style="font-size:11pt">:
support.</span><span lang="EN-US"><u></u><u></u></span></li></ul>
<p class="MsoNormal"><i><span style="font-size:11pt;color:rgb(31,73,125)"> </span></i><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11pt;color:rgb(31,73,125)">Complexity of Subject Matter
</span></i></b><span lang="EN-US"><u></u><u></u></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:rgb(31,73,125)"><i><span style="font-size:11pt">Creation of Cooperative Teams</span></i><span style="font-size:11pt">: while we understand the good faith reasoning, this goes against the idea of the “Commitment
of Participation” and could develop into a shortcut for those who do not/cannot engage who then rely on these Teams to do extra work/outreach to compensate for their lack of engagement. It would also lead to further complexity by adding another structural
element that could cause confusion about who really is the shaping the PDP – the drafting team, the subgroup, the Chair, Cooperative Team..? It could also be vulnerable to claims that the Teams were misdirecting the members/ misrepresenting the discussions.</span><span style="font-size:11pt;color:windowtext">
</span><span lang="EN-US"><u></u><u></u></span></li></ul>
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<u></u><span lang="EN-US" style="font-family:Symbol;color:rgb(31,73,125)"><span>·<span style="font:7pt "Times New Roman"">
</span></span></span><u></u><i><span style="font-size:11pt;color:rgb(31,73,125)">PDP Plenary or Model PDP</span></i><span style="font-size:11pt;color:rgb(31,73,125)">: full support.</span><span lang="EN-US" style="color:rgb(31,73,125)"><u></u><u></u></span></p>
<p class="gmail-m_-5804707641590519102m_442394736407460707MsoListParagraph"><span style="font-size:11pt;color:rgb(31,73,125)"> </span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11pt;color:rgb(31,73,125)">Consensus Building</span></i></b><span style="font-size:11pt;color:rgb(31,73,125)"><u></u><u></u></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:rgb(31,73,125)"><i><span style="font-size:11pt">Provide further guidance for sections 3.6 (Standard Methodology for decision making)</span></i><span style="font-size:11pt">: general support but a note
of caution: “Consensus” means different things to different organisations and at the beginning of a PDP it would be helpful to remind everyone about what “consensus” will mean in the PDP process. However there is value in considering consensus-building lessons
and approaches used by other organisations.<u></u><u></u></span></li><li class="MsoNormal" style="color:rgb(31,73,125)"><i><span style="font-size:11pt">Document positions at the outset</span></i><span style="font-size:11pt">: possible, but would this not extend the opening phases of the PDP before substantive
work could start? And whose positions – those of members, or aggregate views? There will also by default be sub-positions of positions. We are not convinced that this would be of benefit.</span><span lang="EN-US"><u></u><u></u></span></li></ul>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)"> </span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11pt;color:rgb(31,73,125)">Role of Council as Manager of the PDP</span></i></b><span lang="EN-US"><u></u><u></u></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:rgb(31,73,125)"><i><span style="font-size:11pt">Enforce deadlines and ensure bite size pieces</span></i><span style="font-size:11pt">: full support.</span><span lang="EN-US"><u></u><u></u></span></li><li class="MsoNormal" style="color:rgb(31,73,125)"><i><span style="font-size:11pt">Notification to Council of changes in work plan</span></i><span style="font-size:11pt">: full support.</span><span lang="EN-US"><u></u><u></u></span></li><li class="MsoNormal" style="color:rgb(31,73,125)"><i><span style="font-size:11pt">Review of Chair(s</span></i><span style="font-size:11pt">): this leads to a further question – do we need a policy on the appointment of Chairs in the first
place? While we support the idea of a “process... that allows a WG to challenge and/or replace its leadership team” this should be carefully crafted. The 12-month reappointment seems sensible.</span><span lang="EN-US"><u></u><u></u></span></li><li class="MsoNormal" style="color:rgb(31,73,125)"><i><span style="font-size:11pt">Make better use of existing flexibility in PDP to allow for data gathering, chartering and termination when it is clear that no consensus can be achieved</span></i><span style="font-size:11pt">:
support.</span><span lang="EN-US"><u></u><u></u></span></li><li class="MsoNormal" style="color:rgb(31,73,125)"><i><span style="font-size:11pt">Independent conflict resolution</span></i><span style="font-size:11pt">: We are concerned that an independent conflict resolution process has the potential
of becoming the default way to resolve seemingly intractable WG disagreements rather than forcing WG members to do the hard work of consensus-building and employing the toolkit of possible responses mentioned under WG Leadership. After two years under the
revised PDP process, we might then reconsider the desirability/need for recourse to independent conflict resolution. Further - who would do this? If external – cost implications? Could it fall under the remit of (e.g.) the Standing Selection Committee? Whoever
it is, this should be known to all WGs from the outset.<u></u><u></u></span></li><li class="MsoNormal" style="color:rgb(31,73,125)"><i><span style="font-size:11pt">Criteria for PDP WG Updates</span></i><span style="font-size:11pt">: support.</span><span lang="EN-US"><u></u><u></u></span></li><li class="MsoNormal" style="color:rgb(31,73,125)"><i><span style="font-size:11pt">Resource reporting for PDP WGs</span></i><span style="font-size:11pt">: support.</span><span lang="EN-US"><u></u><u></u></span></li></ul>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)"> </span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11pt;color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;color:rgb(31,73,125)"><u></u> <u></u></span></p>
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<p class="MsoNormal"><b><span lang="EN-US" style="font-size:11pt">From:</span></b><span lang="EN-US" style="font-size:11pt"> council <<a href="mailto:council-bounces@gnso.icann.org" target="_blank">council-bounces@gnso.icann.org</a>>
<b>On Behalf Of </b>Marika Konings<br>
<b>Sent:</b> Friday, May 11, 2018 11:24 PM<br>
<b>To:</b> <a href="mailto:council@gnso.icann.org" target="_blank">council@gnso.icann.org</a><br>
<b>Subject:</b> [council] GNSO PDP 3.0 discussion paper<u></u><u></u></span></p>
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<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><i><span lang="EN-US" style="font-size:11pt">Sending on behalf of the Council leadership<u></u><u></u></span></i></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11pt"><u></u> <u></u></span></p>
<p class="MsoNormal" style="line-height:18pt"><span lang="EN-US" style="color:black">Dear colleagues,<u></u><u></u></span></p>
<p class="MsoNormal" style="line-height:18pt"><span lang="EN-US" style="color:black"> <u></u><u></u></span></p>
<p class="MsoNormal" style="line-height:18pt"><span lang="EN-US" style="color:black">Please find attached for your review the GNSO PDP 3.0 discussion paper. The Council leadership team has collaborated with staff in bringing all discussions
and suggestions to date into one document for your and your respective communities’ consideration. We welcome input, particularly on section 4 – potential incremental improvements for consideration. In particular, which potential incremental improvements should
be prioritized, are there any missing, are there additional implementation steps that should be considered? After receiving feedback, we hope to commence the development of an implementation plan proposing the when/how/who of implementing those incremental
improvements agreed upon by the Council. To contribute to this next step in the improvements process we kindly request your feedback and/or that of your community by 8 June so that the Council can consider next steps during its meeting at ICANN62.
<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-US">Best regards,<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-US">GNSO Council leadership team<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11pt"><u></u> <u></u></span></p>
<p class="MsoNormal"><b><i><span lang="EN-US" style="font-size:11pt">Marika Konings<u></u><u></u></span></i></b></p>
<p class="MsoNormal"><i><span lang="EN-US" style="font-size:11pt">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) <u></u><u></u></span></i></p>
<p class="MsoNormal"><i><span lang="EN-US" style="font-size:11pt">Email: <a href="mailto:marika.konings@icann.org" target="_blank">
marika.konings@icann.org</a> <u></u><u></u></span></i></p>
<p class="MsoNormal"><i><span lang="EN-US" style="font-size:11pt"> <u></u><u></u></span></i></p>
<p class="MsoNormal"><i><span lang="EN-US" style="font-size:11pt">Follow the GNSO via Twitter @ICANN_GNSO<u></u><u></u></span></i></p>
<p class="MsoNormal"><i><span lang="EN-US" style="font-size:11pt">Find out more about the GNSO by taking our <a href="http://learn.icann.org/courses/gnso" target="_blank">interactive courses</a> and visiting the <a href="http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-efforts.htm#newcomers" target="_blank">GNSO
Newcomer pages</a>. <u></u><u></u></span></i></p>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
</div>
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