<div dir="ltr"><div><div><div>Hello Tatiana,<br><br></div>I totally agree with your analysis and Rafik's suggestion.<br><br></div>Kind Regards<br><br></div>Poncelet<br></div><div class="gmail_extra"><br><div class="gmail_quote">On 15 January 2018 at 10:52, Dr. Tatiana Tropina <span dir="ltr"><<a href="mailto:t.tropina@mpicc.de" target="_blank">t.tropina@mpicc.de</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div text="#000000" bgcolor="#FFFFFF">
<p>Hi all,</p>
<p>Ayden, thanks for the proposal. However, I can support each and
every of Rafik's arguments. Especially about using travel as
incentive and anything about what kind of time and efforts and
logistics two-days travel entails. I am for trying on-line meeting
and if it doesn't work and there is a real need for F2F (which I
am not convinced of) -- contemplating it. However, with all this,
I don't think it's a PC decision. It's EC's remit, so this should
be discussed there.</p>
<p>Cheers,</p>
<p>Tanya <br>
</p>
<br>
<div class="m_-3946976827503684967moz-cite-prefix">On 15/01/18 02:39, Rafik Dammak wrote:<br>
</div>
<blockquote type="cite">
<div dir="ltr">
<div class="gmail_extra">Hi,</div>
<div class="gmail_extra"><br>
</div>
<div class="gmail_extra">Thanks for the proposal. </div>
<div class="gmail_extra">As I stated before, I am not in favor
of this request. I will try to elaborate more and respond to
some arguments. In term of procedure, ABRs is more in the
remit of EC and FC, the proposal would have to go through
them. </div>
<div class="gmail_extra">
<ul>
<li>I heard the argument several times about having short
meetings may be more bearable than long ones. however, it
seems not taking into consideration that 2 days meetings
would include also 2 days traveling ( regardless a short
or long itinerary). I will also highlight that in our last
community support comment, we were suggesting that we
should arrive earlier. I guess people also need to
recuperate after a travel regardless if it is held during
a weekend or not. I am not going to talk about the time
needed prior to such meeting to get a visa even if we skip
the USA as location. I understand there are personal
preferences but I think we need to assess in term of
fairness and inclusivity. </li>
<li>I am concerned about the argument to use travel as an
incentive for 2 reasons. it is giving the impression that
involvement in ICANN and NCSG equals traveling and so
dismissing the real intercessional work that is done most
of the time. It is also not scalable neither sustainable
in long term and we had examples of supported travelers
who never became active or not as expected.<br>
</li>
<li>there is no real risk of "prying eyes" if the meeting is
closed and I guess that is the intent. if there is remote
participation, we can check who access to AC or phone
bridge but I guess the recording will be public anyway.<br>
</li>
<li>if it is about PC strategical planning, I am not sure
how it can be a different set of attendees in particular
for the case of councilors. if it is for the wider NCSG, I
guess that will still include officers since they will are
supposed to implement such planning and likely attending
the other meeting. <br>
</li>
<li>there are a non-negligible logistics and planning for
any meeting. I participated in intersessional planning and
currently in a strategical council meeting. It is
time-consuming and needs works, it doesn't happen just
like that. in fact, I am concerned about the current
intersessional in term of NCSG readiness (not sure of
co-chairs already started to prepare for their sessions
and we are just 2 weeks away). We need to be mindful of
how to spend our scare time and attention.<br>
</li>
</ul>
</div>
<div class="gmail_extra"><br>
</div>
<div class="gmail_extra">Professionalization means using
effectively and efficiently existing resources and not asking
for more for sake of doing it. I am more in favor to think
this carefully and create mechanisms to get input about
strategy and planning and not just think everything in term of
meetings. I would support the idea made by Farzaneh to start
first with an online meeting to see how it works and what we
can do concretely. </div>
<div class="gmail_extra"><br>
</div>
<div class="gmail_extra">Best,</div>
<div class="gmail_extra"><br>
</div>
<div class="gmail_extra">Rafik</div>
<div class="gmail_extra"><br>
<div class="gmail_quote">2018-01-15 7:43 GMT+09:00 Ayden
Férdeline <span dir="ltr"><<a href="mailto:icann@ferdeline.com" target="_blank">icann@ferdeline.com</a>></span>:<br>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div>Hi Farell,<br>
</div>
<div><br>
</div>
<div>Thanks for reviewing the additional budgetary request
so thoroughly. I wanted to take a few moments to expand
upon my thinking as to why I believe this should be
separate to other events like the Intersessional.<br>
</div>
<div><br>
</div>
<div>Firstly, it is of course true that we have a few
different sessions like this taking place. As you
rightly mentioned we have the two-day Intersessional,
and we have the new, three-day GNSO Council Strategic
Planning Session. This year these two sessions have been
blended together, creating a five-day time commitment
for participants. <br>
</div>
<div><br>
</div>
<div>To add on to this our Policy Committee session would
make it a seven-day meeting. I don't know about you, but
I know from my own experience at ICANN meetings that I
become burnt out after five days. If we made this
meeting longer it could become less effective.<br>
</div>
<div><br>
</div>
<div>There is also the question of audience, and there are
two prongs here. One, we want to have a strategy session
away from prying eyes. To do it at roughly the same time
as we have colleagues from the contracted and
non-contracted parties (on Council) or with our
colleagues from the Commercial Stakeholders Group
(Intersessional) could prove disadvantageous. Two, and
perhaps more importantly, the audience we invite to the
Intersessional and to the Council Strategic Planning
Session should necessarily be different.<br>
</div>
<div><br>
</div>
<div>As we grow and professionalise the NCSG we need to
share the burden of work better. In time I imagine the
participant balance for these three sessions would be
different. When we blend meetings together the
organisation allocates less resources to support travel,
and we find ourselves, partly out of necessity, having
to invite the same voices to each. We might want to
rethink this; we do not necessarily need the same
participants, but could see this session as an
individual team 'retreat' (in a few years time I hope we
can add on a separate Campaigns Strategic Planning
Session, when we have an Advocacy Committee or something
like that). It sustains the momentum of our work. It
gives another 'carrot' to our members to become involved
in our activities in a more specialised capacity.<br>
</div>
<div><br>
</div>
<div>I think it is also worth noting that, in the case of
the Intersessional, four out of the last five
Intersessionals have been held in the United States,
because three-quarters of the delegates are from the US.
Given our membership is more diverse and many of our
members have obstacles obtaining US visas, piggybacking
onto a meeting that is typically held Stateside might
not work for us.<br>
</div>
<div><br>
</div>
<div>Finally, for some of us, it is easier to take 2 days
off than it is 5 or 7. When we host a meeting
independent to others we have total flexibility over the
dates and the location (within reason). We could, for
instance, host this session over a weekend — that might
make it easier for our volunteers with families, jobs,
or other non-ICANN participants to be able to
participate — or in a location where we are confident
the majority of the participants will have no obstacles
traveling to, be that because of distance or visas.</div>
<div><br>
</div>
<div>Looking forward to hearing your thoughts,<br>
</div>
<div><br>
</div>
<div>Ayden<br>
</div>
<div class="m_-3946976827503684967m_7265449605536154544HOEnZb">
<div class="m_-3946976827503684967m_7265449605536154544h5">
<div class="m_-3946976827503684967m_7265449605536154544m_6417933470796377840protonmail_signature_block">
<div class="m_-3946976827503684967m_7265449605536154544m_6417933470796377840protonmail_signature_block-proton
m_7265449605536154544m_6417933470796377840protonmail_signature_block-empty"><br>
</div>
</div>
<div><br>
</div>
<blockquote class="m_-3946976827503684967m_7265449605536154544m_6417933470796377840protonmail_quote" type="cite">
<div>-------- Original Message --------<br>
</div>
<div>Subject: Re: [NCSG-PC] [Suggestion] Additional
Budgetary Request - NCSG PC Strategic Planning
Session<br>
</div>
<div>Local Time: 14 January 2018 9:18 PM<br>
</div>
<div>UTC Time: 14 January 2018 20:18<br>
</div>
<div>From: <a href="mailto:farellfolly@gmail.com" target="_blank">farellfolly@gmail.com</a><br>
</div>
<div>To: Ayden Férdeline <<a href="mailto:icann@ferdeline.com" target="_blank">icann@ferdeline.com</a>><br>
</div>
<div>ncsg-pc <<a href="mailto:ncsg-pc@lists.ncsg.is" target="_blank">ncsg-pc@lists.ncsg.is</a>><br>
</div>
<div><br>
</div>
<div dir="ltr">
<div>Hello Ayden,<br>
</div>
<div><br>
</div>
<div>This is a very good idea. I am in full
support of it and as you said the staff should
be minimal to avoid a high increase in budget. <br>
</div>
<div><br>
</div>
<div>
<div>There are another strategic meetings such
as the intercessional where many members of
the PC already participate. Can we just
propose to colocate both and conduct this PC
strategic after or before? It will cost only
additional days for accomodation for those who
already participate to the intercessional and
travel tickets for the remaining members,
instead of a complete new logistic plan !<br>
</div>
<div><br>
</div>
<div class="gmail_quote">
<div dir="ltr">Le dim. 14 janv. 2018 à 14:47,
Ayden Férdeline <<a href="mailto:icann@ferdeline.com" target="_blank">icann@ferdeline.com</a>>
a écrit :<br>
</div>
<blockquote style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex" class="gmail_quote">
<div>Hi, all-<br>
</div>
<div><br>
</div>
<div>I have drafted an additional budgetary
request that I suggest we submit. <a rel="nofollow" title="https://docs.google.com/document/d/1D_pp_PFOnx6ZiK3qX9CuLanAraIHIyOAHG1JYPJciOY/edit?usp=sharing" href="https://docs.google.com/document/d/1D_pp_PFOnx6ZiK3qX9CuLanAraIHIyOAHG1JYPJciOY/edit?usp=sharing" target="_blank">It
is on Google Docs here</a> and edits are
welcomed, of course. I'm not sure whether
we as the PC can submit this or if we
should escalate it (if we support the
proposal) to the NCSG EC to submit
instead? Matters of process aside, the
general gist of the proposal is as
follows:<br>
</div>
<div><br>
</div>
<div><i>The NCSG Policy Committee is growing
in activity, responding to more requests
for public comment than ever before in
its history. To sustain this momentum,
the NCSG Policy Committee would like to
request support to conduct a two-day,
face-to-face planning session during
FY19. Such a session would allow the
Officers of the NCSG Policy Committee to
develop an appropriate and ambitious
work plan for the year ahead, to
negotiate and determine NCSG positions
on pressing issues, and, for the first
time, to draft a five-year strategic
plan for the Policy Committee’s
activities. This is a session which we
would like to hold outside of the
setting of a traditional ICANN meeting.
While the Policy Committee does meet
during ICANN meetings, given our
Officers involvement in other working
groups and on the GNSO Council, there is
never enough time to think about our
more long-term objectives. This session
would allow us to develop a work plan
for both the next 12 months, and at a
higher level, for the next five years,
and is best suited to being held in
isolation away from the pressures of our
other ICANN commitments. This session
would be largely self-organised with
minimal staff support required.</i><br>
</div>
<div><br>
</div>
<div>The deadline for submitting additional
budgetary requests is 31 January, so I
would like to suggest that we add this to
the agenda for our upcoming policy call to
discuss further. Thanks!<br>
</div>
<div><br>
</div>
<div>Best,<br>
</div>
<div><br>
</div>
<div>Ayden<br>
</div>
<div>______________________________<wbr>_________________<br>
</div>
<div> NCSG-PC mailing list<br>
</div>
<div> <a href="mailto:NCSG-PC@lists.ncsg.is" target="_blank">NCSG-PC@lists.ncsg.is</a><br>
</div>
<div> <span class="m_-3946976827503684967m_7265449605536154544TSRSpan" id="m_-3946976827503684967m_7265449605536154544TSRSpan_324"><img class="m_-3946976827503684967m_7265449605536154544TSRWebRatingIcon" style="width:16px;height:16px;border:0px"></span><span class="m_-3946976827503684967TSRSpan" id="m_-3946976827503684967TSRSpan_8"><img class="m_-3946976827503684967TSRWebRatingIcon" style="width:16px;height:16px;border:0px"></span><a rel="noreferrer" href="https://lists.ncsg.is/mailman/listinfo/ncsg-pc" style="background-color:rgb(189,189,189)" target="_blank">https://lists.ncsg.is/mailman/<wbr>listinfo/ncsg-pc</a><br>
</div>
</blockquote>
</div>
</div>
</div>
<div><br>
</div>
<div><br>
</div>
<div>-- <br>
</div>
<div data-smartmail="gmail_signature" class="m_-3946976827503684967m_7265449605536154544m_6417933470796377840gmail_signature" dir="ltr">
<div dir="ltr">
<div>Regards<br>
</div>
<div>
<div>@__f_f__<br>
</div>
<div><span class="m_-3946976827503684967m_7265449605536154544TSRSpan" id="m_-3946976827503684967m_7265449605536154544TSRSpan_325"><img class="m_-3946976827503684967m_7265449605536154544TSRWebRatingIcon" style="width:16px;height:16px;border:0px"></span><span class="m_-3946976827503684967TSRSpan" id="m_-3946976827503684967TSRSpan_9"><img class="m_-3946976827503684967TSRWebRatingIcon" style="width:16px;height:16px;border:0px"></span><a href="https://www.linkedin.com/in/farellf" style="background-color:rgb(184,234,184)" target="_blank">https://www.linkedin.com/in/fa<wbr>rellf</a>
<br>
</div>
</div>
</div>
</div>
</blockquote>
<div><br>
</div>
</div>
</div>
<br>
______________________________<wbr>_________________<br>
NCSG-PC mailing list<br>
<a href="mailto:NCSG-PC@lists.ncsg.is" target="_blank">NCSG-PC@lists.ncsg.is</a><br>
<a href="https://lists.ncsg.is/mailman/listinfo/ncsg-pc" rel="noreferrer" target="_blank">https://lists.ncsg.is/mailman/<wbr>listinfo/ncsg-pc</a><br>
<br>
</blockquote>
</div>
<br>
</div>
</div>
<br>
<fieldset class="m_-3946976827503684967mimeAttachmentHeader"></fieldset>
<br>
<pre>______________________________<wbr>_________________
NCSG-PC mailing list
<a class="m_-3946976827503684967moz-txt-link-abbreviated" href="mailto:NCSG-PC@lists.ncsg.is" target="_blank">NCSG-PC@lists.ncsg.is</a>
<a class="m_-3946976827503684967moz-txt-link-freetext" href="https://lists.ncsg.is/mailman/listinfo/ncsg-pc" target="_blank">https://lists.ncsg.is/mailman/<wbr>listinfo/ncsg-pc</a>
</pre>
</blockquote>
<br>
</div>
<br>______________________________<wbr>_________________<br>
NCSG-PC mailing list<br>
<a href="mailto:NCSG-PC@lists.ncsg.is">NCSG-PC@lists.ncsg.is</a><br>
<a href="https://lists.ncsg.is/mailman/listinfo/ncsg-pc" rel="noreferrer" target="_blank">https://lists.ncsg.is/mailman/<wbr>listinfo/ncsg-pc</a><br>
<br></blockquote></div><br><br clear="all"><br>-- <br><div class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div>Poncelet O. Ileleji MBCS<br>Coordinator<br>The Gambia YMCAs Computer Training Centre & Digital Studio<br>MDI Road Kanifing South<br>P. O. Box 421 Banjul<br>The Gambia, West Africa<br>Tel: (220) 4370240<br>Fax:(220) 4390793<br>Cell:(220) 9912508<br>Skype: pons_utd<br><i><span style="color:rgb(0,0,153)"><a href="http://www.ymca.gm" target="_blank">www.ymca.gm</a><br><a href="http://signaraglobalsolutions.com/" target="_blank">http://signaraglobalsolutions.com/</a><br><a href="http://jokkolabs.net/en/" target="_blank">http://jokkolabs.net/en/</a><br><a href="http://www.waigf.org" target="_blank">www.waigf.org</a><br><a href="http://www.itag.gm" target="_blank">www,insistglobal.com</a><br><a href="http://www.npoc.org" target="_blank">www.npoc.org</a><br><a href="http://www.wsa-mobile.org/node/753" target="_blank">http://www.wsa-mobile.org/node/753</a><br></span></i><cite><span style="color:rgb(0,0,153)"><a href="http://www.diplointernetgovernance.org" target="_blank">www.diplointernetgovernance.org</a><br><br></span><b><span style="color:rgb(0,0,153)"><br></span></b><br></cite><br></div></div></div></div></div></div></div>
</div>