<div dir="ltr"><div class="gmail_default" style="font-family:verdana,sans-serif"><br clear="all"></div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><font face="verdana, sans-serif">Farzaneh </font></div></div></div></div><br><br><div class="gmail_quote"><div dir="ltr">On Tue, Aug 14, 2018 at 4:14 PM Thato Mfikwe <<a href="mailto:thatomfikwe@gmail.com">thatomfikwe@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div>Hi Farzaneh,</div><div><br></div><div>Thanks for the detailed update but just wanting to ask and check the following:</div><div><br></div><div>1. When communicating with PIR, please copy the FC in all communication so that we can keep track and kindly introduce the FC if possible.<br></div></div></blockquote><div><div class="gmail_default" style="font-family:verdana,sans-serif;display:inline">As I said, it would be a possibilty to contact PIR and I don't personally want to do it at the moment. has to be dealt with caution.</div></div><div><div class="gmail_default" style="font-family:verdana,sans-serif;display:inline"></div> </div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div></div><div>2. I do not think the FC has to obtain directives from NCUC treasurer on how to carry out its business, it may however consult on and explore various options and still decide on the appropriate method to manage NCSG finances, of course taking into account concerns and inputs from involved and affected parties.</div></div></blockquote><div><div class="gmail_default" style="font-family:verdana,sans-serif;display:inline"></div></div><div><div class="gmail_default" style="font-family:verdana,sans-serif">I think FC is in a state of confusion and I believe it is because of lack of knowledge about how NCSG and its constituencies have worked so far. And the more I try to explain, the less we are getting anywhere. </div><div class="gmail_default" style="font-family:verdana,sans-serif">If NCSG requests to use NCUC bank account and NCUC treasurer says no, then NCSG has to accept that. I don't understand what you mean by NCSG will not get directives from NCUC treasurer. I never said that. NCUC treasurer just did not allow NCSG to use NCUC bank account. And they have all the rights to do so. </div></div><div><div class="gmail_default" style="font-family:verdana,sans-serif;display:inline"></div> </div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div>3. The current arrangement of how payments are made needs to be corrected if not improved, as the current system of using external accounts in complex and makes it difficult to track spending and inflows. <br></div></div></blockquote><div><br></div><div><div class="gmail_default" style="font-family:verdana,sans-serif">Yes. Please think of ways to improve it. But the reason is not that it it's difficult to track. It has been reported. The reason is that you don't want me to pay out of my pocket and be reimbursed. </div><br></div><div><br></div><div> </div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div></div><div>4. Thanks for helping out with payments for the discovery and development process but would be best to receive all related information and supporting documents before payments are initiated.</div></div></blockquote><div><br></div><div><div class="gmail_default" style="font-family:verdana,sans-serif">I upload invoices all the time on Google doc. But I have come to know that no good deed goes unpunished. So please sort this out as soon as you can and come up with a plan to do whatever with NCSG finances.</div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><br></div><div> </div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div><br></div><div>Thato Mfikwe.<br></div></div><div class="gmail_extra"><br><div class="gmail_quote">On Tue, Aug 14, 2018 at 6:27 AM, farzaneh badii <span dir="ltr"><<a href="mailto:farzaneh.badii@gmail.com" target="_blank">farzaneh.badii@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div style="font-family:verdana,sans-serif">Hi</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">I have now uploaded all the documents regarding the selection of company, invoices etc in Google Drive.</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">Thato's first question: the first company despite having a good technical knoweldge did not understand our mission and needs fully and their development work was far from impressive though it was solid. For what they delivered, they were very expensive. I will pass the name of the company privately. That company was contracted during Tapani time and as I said their work was solid but there were many problems.</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">We received two quotations from two companies. Both were very good but the company we went for totally understands not for profit needs.</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">Yes we have 17000 USD for this year to use on CIVICRM. It will expire June 2019. Might be allocated another 9000 USD for next year</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">Milton paid those invoices, when he gets less busy I will ask him to send the receipt to be uploaded to Google Drive. I am paying the monthly payments for Service Level Agreement and ask ICANN to reimburse me. I will have to pay around 2000 USD for discovery and development in September, which I will and get reimbursed by ICANN until NCSG has its own bank account. Also, note that NCSG getting a bank account does not resolve the issue until PIR money is received by NCSG. The reason ICANN asks to pay and get reimbursed is that ICANN has an archaic vendors process and it also does not want to contract for a service it is not directly involved with. If NCSG opens a bank account tomorrow,can not do anything with it, since it will be an empty bank account until March next year and will not be able to pay anything ( March is normally the time PIR sends the money).</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">I still think a separate bank account for our main funder might be more problematic and it is risky to ask them to send the money to a totally new structure. But if the constituency treasurer does not think this is the right way to go, then we can't use their bank account. Constituencies have all the rights to say no to the usage of their bank account, nothing to do there other than creating a separate bank account for NCSG.</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">Since PIR is the only funder at the moment, I was hoping that we could get some pointers from them as to what suits them best, but I don't know if it is appropriate to approach them.So thoughts on that are welcomed.</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">To Remmy's question:</div><span><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">The invoice was reading "142 Discovery Process </span><span class="m_7056368249791553147m_688671478770389014gmail-m_5710838115678336313money" style="font-family:Arial,Helvetica,sans-serif">$2,250</span><span style="font-family:Arial,Helvetica,sans-serif">" is that same thing meant for hosting?</span><br></div><div style="font-family:verdana,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif"><br></span></div></span><div style="font-family:verdana,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">No Remmy, that is for discovery of CIVICRM issues, separate from hosting. I will upload hosting costs too as soon as I find the invoice. </span></div><span class="m_7056368249791553147HOEnZb"><font color="#888888"><div style="font-family:verdana,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif"><br></span></div><div style="font-family:verdana,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif"><br></span></div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif"><br></div><div><div dir="ltr" class="m_7056368249791553147m_688671478770389014gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><font face="verdana, sans-serif">Farzaneh </font></div></div></div></div><br></font></span></div><div class="m_7056368249791553147HOEnZb"><div class="m_7056368249791553147h5"><br><div class="gmail_quote"><div dir="ltr">On Mon, Aug 6, 2018 at 8:43 PM farzaneh badii <<a href="mailto:farzaneh.badii@gmail.com" target="_blank">farzaneh.badii@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div style="font-family:verdana,sans-serif">Hi </div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">I will put the communications and the process of selecting the company in the Google drive. note that I am on vacation so things are slow on my end. Will update the Google drive and respond to other inquiries upon my return. </div><div style="font-family:verdana,sans-serif"><br></div><div><div dir="ltr" class="m_7056368249791553147m_688671478770389014m_-4694788048407065819gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><font face="verdana, sans-serif">Farzaneh </font></div></div></div></div><br></div><br><div class="gmail_quote"><div dir="ltr">On Mon, Aug 6, 2018 at 1:22 PM Thato Mfikwe <<a href="mailto:thatomfikwe@gmail.com" target="_blank">thatomfikwe@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div>Hi Farzaneh.</div><div><br></div><div>Thanks for the update, just need the following clarity:</div><div>1. How many quoations were received from different developers and who (the vendor) initially developed the platform and why were they not recontracted to fix the system?</div><div><br></div><div>2. Is $17 000 the only funds available?<br></div><div><br></div><div>3. The 2 initial invoices paid by NCUC, when exactly were they paid?</div><div><br></div><div>Am glad to hear you concur to NCSG having its own bank account. Looking forward to more updates in advance.<br></div><div><br></div><div>Thato Mfikwe.<br></div><div><br></div></div><div class="gmail_extra"><br><div class="gmail_quote">On Wed, Aug 1, 2018 at 5:24 AM, farzaneh badii <span dir="ltr"><<a href="mailto:farzaneh.badii@gmail.com" target="_blank">farzaneh.badii@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div style="font-family:verdana,sans-serif">Dear FC,</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">Here is a current status of NCSG CiviCRM finances:</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">CiviCRM is the database management we have used for our membership management. It had many glitches and needed a lot of development, so we decided to spend the budget of 9000 USD (some of this went for hosting, I will put the invoices and everything else up) that ICANN allocated to NCSG to fix the system. </div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">I also asked both NCUC and NPOC who received 9000 USD each from ICANN for database management to allocate 4000 USD of their budget to us to continue with the development etc. They approved, so in total we have around 17000 USD for development work and CIVI maintenance. We have hired a company. (which I am going to send you the proposals - contract and invoices we received up until now)</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">This budget is an annual budget that ICANN provides for us. We will see if it gets approved next year too.</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">In the past (when Tapani was chair) the CIVI developer was being paid by NCUC bank account and then NCUC would get reimbursed by ICANN.</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">NCUC EC agreed to do so this time as well, however, the treasurer of NCUC only accepted to pay the two initial invoices and urged NCSG to have its own bank account or ICANN to pay for it directly.</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">This changes many things. I believe it also means that we need to have a bank account for NCSG and cannot use the constituencies' bank account. <br></div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">In order for ICANN to pay for this, it has to establish the company as a vendor, a very complicated process that will take a lot of time and ICANN won't probably accept it because the service is going to support our group and not ICANN org.</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">A more immediate concern is this means that we cannot continue paying the company through NCUC and our work on membership management will be stopped. </div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">I have discussed this with ICANN, and they have informed me that I can pick up the bill and upon showing the paid invoice, get reimbursed. I have to talk to my bank as well and see what would be the best way to go about it. I am willing to do this for a period of time until NCSG gets its own bank account. We will see what the bank says.</div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">So for now letting you know about the status of this. If I end up paying for the service, I will put up the invoices/the ICANN payments somewhere password protected you can have access to. </div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif">Best </div><span class="m_7056368249791553147m_688671478770389014m_-4694788048407065819m_4043970678028625436HOEnZb"><font color="#888888"><div style="font-family:verdana,sans-serif"><br></div><div style="font-family:verdana,sans-serif"><br></div><div><div dir="ltr" class="m_7056368249791553147m_688671478770389014m_-4694788048407065819m_4043970678028625436m_-7903088177462625584gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><font face="verdana, sans-serif">Farzaneh </font></div></div></div></div></font></span></div>
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