[NCSG-FC] How Do We Proceed?

[Johan Helsingius]

Dear Casey,

> Is there any mandate for this committee? How do we proceed in carrying 
> out our duties?

This is what the NCSG Charter (at 
https://community.icann.org/display/gnsononcomstake/Charter) says:

2.6 The Financial Committee

The NCSG Finance Committee is responsible for the following:

     Elect a Chair who will also serve as NCSG Treasurer;
     Determine rates for voluntary contributions from members;
     Develop and deploy a fund‑raising plan for the NCSG;
     Work with the ICANN staff to determine levels of support available 
to the NCSG;
     Work with ICANN finance officers to insure the NCSG and its 
Constituencies receive fair and equivalent financial support from ICANN;
     Accounting for any funds received by the NCSG from any source. This 
accounting will include the following:

-       All funds raised by voluntary membership fees or otherwise must 
be held in a separate NCSG account.

-       Proper controls must be implemented.

-       Regarding Expenditures:

             All expenditures under 500 Euro may be made on the 
authority of the NCSG Treasurer
             All expenditures over 500 Euro must be approved by the NCSG‑FC

-       Financial reports must be prepared annually and be made public.

     Provide internal conflict resolution process regarding funds.
     Provide the oversight of the Treasurer function.
     Fulfill any other accounting, auditing or other prescribed 
financial requirements as set by the ICANN Board of Directors for 
organizations within the ICANN structure.
     Document methods and procedures used for accounting, reporting and 
budget creation. Such documentation is subject to review by the NCSG‑EC.

2.6.1. NCSG‑FC Composition.

The NCSG Finance Committee (FC) shall be comprised of one representative 
from each Recognized Constituency. Each Candidate Constituency is 
entitled to appoint an observer. The NCSG Chair will participate as an 
ex‑officio member of the NCSG‑FC and will be included in consensus 
process and votes. The FC may invite other members as needed to meet its 
goals and responsibilities.

2.6.2. NCSG‑FC Decision making

By default NCSG‑FC decisions are made by rough consensus of its members. 
Rough consensus means that while all members do not need to agree and 
that no single member can veto a decision, all views must be heard and 
considered. Any minority views must be recorded along with the decisions.

2.6.3. NCSG‑FC Leadership

A Chair from among the members of the NCSG‑FC will be elected by a 2/3 
vote of the NCSG‑FC membership. The chair will be responsible for 
filling any necessary Treasurer functions for the NCSG.

            The NCSG Chair may not serve in this role.
            One or more vice chairs may be chosen by the NCSG‑FC on a 
yearly basis.

2.6.4. NCSG‑FC Work Process

     As much as possible, all work will be done using Internet tools, 
including, inter alia,

o      email;

o      wiki usage (Note: such a wiki will be publicly viewable though 
editing may be restricted to members of the NCSG‑FC);

o      online document collaboration tools, for example Google Document, 
Google Wave and other available network cloud based tools.

     When necessary teleconferences will be scheduled. A scheduling tool 
will be used to attempt to find a time when all members can attend. 
Unless all members can attend the teleconference, any decisions made at 
a teleconference will be provisional until full consensus is determined.
     When possible, as enabled for example by an ICANN meeting, a 
face-to-face meeting of the NCSG‑FC will be held. As with 
teleconferences, if all members cannot attend, any decisions made will 
need to be verified before being considered final.

2.6.5. NCSG‑FC Mailing List

     All NCSG‑FC full members and observers will be subscribed to the 
NCSG‑FC mailing list;
     The NCSG‑FC list will maintain an open archive;
     For non‑subscribers, the list will be moderated. Comments from NCSG 
members relevant to ongoing discussions will be forwarded to the NCSG‑FC 
list by the list moderator.

2.6.6. NCSG‑FC Observers

     Any observer to the NCSG‑FC will have full participation rights 
except will not be counted in any consensus process or vote.
     Elected or appointed representative from NCSG Candidate 
Constituencies will be given observer status.

2.7 Data Retention

The NCSG Chair, the NCSG-EC, the NCSG-PC, and the NCSG-FC are 
responsible for maintaining any information used in making decisions for 
at least 4 years.