<div dir="auto"><div>Hi all,<div dir="auto"><br></div><div dir="auto">Those are the notes and actions items from this week planning call. </div><br>We have the draft timeline for submitting sessions requests. Andrea already sent us reminders and will support us. More important than having sessions is to work on the agenda and content. I would like to spend more time to work on that and coordinate with consistuencies. </div><div dir="auto"><br></div><div dir="auto">We have also a list of topics for community session. There might be additional topics. I understand we got challenges previously with those sessions in term of topic and presence. </div><div dir="auto"><br></div><div dir="auto">Best,</div><div dir="auto"><br></div><div dir="auto">Rafik </div><div dir="auto"><br><div class="gmail_quote" dir="auto"><div dir="ltr" class="gmail_attr">---------- Forwarded message ---------<br>From: <strong class="gmail_sendername" dir="auto">Nathalie Peregrine via SOAC-Leaders-ICANNMeeting-Planning</strong> <span dir="auto"><<a href="mailto:soac-leaders-icannmeeting-planning@icann.org" target="_blank" rel="noreferrer">soac-leaders-icannmeeting-planning@icann.org</a>></span><br>Date: Fri, Dec 6, 2024, 00:21<br>Subject: [SOAC-Leaders-ICANNMeeting-Planning] Recording Production call ICANN82 #2 and next steps ICANN82 Community Session<br>To: <a href="mailto:soac-leaders-icannmeeting-planning@icann.org" target="_blank" rel="noreferrer">soac-leaders-icannmeeting-planning@icann.org</a> <<a href="mailto:soac-leaders-icannmeeting-planning@icann.org" target="_blank" rel="noreferrer">soac-leaders-icannmeeting-planning@icann.org</a>><br></div><br><br>
<div lang="en-BE" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
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<p class="MsoNormal"><span lang="EN-US">Dear all,<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-US">Thank you to those who attended the second ICANN82 Production call held yesterday, 4<sup>th</sup> December 2024 at 17:00 UTC. For those who couldn’t make it, please find the Zoom recording
<a href="https://icann.zoom.us/rec/play/POkcvYbJipRLUPrc7znFkd9wzZ_qcVFzS8kuHZhJWlOnLZrm0fv6aEVw_mPsQIhFwP9ymJtwYe4ixK3i.QXd_r7NkH-nb--hz" rel="noreferrer noreferrer" target="_blank">
here</a>. <u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-US">As first agenda item, the <b>ICANN82 Block Schedule,</b> updated with community leader input shared on the first Production call, was accepted by those on the call. This has now been circulated to the SOAC Support staff
who will assist the different community groups with their scheduling needs. It is also attached to this email for your reference.
<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-US">The <b>ICANN82 Production timeline</b>, also attached to this email, was shared with an emphasis on the tight timeline until ICANN82. The EMS (scheduling tool) opening date, the 6<sup>th</sup> January 2025, was highlighted
as the date by which SO/AC internal schedules must be nearing completion, as meeting session requests will need to be submitted via EMS to be posted to the official meeting schedule. EMS will close on 17 January 2025.<b>
</b><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-US">This also impacts the <b>Community Session topic</b> discussion, as the choice of the topic will inform SO/AC session scheduling. Community leaders will need to decide whether to participate/ attend or schedule against
the Community Session, currently scheduled for Monday 10 March 2025, 10:45 – 12:00 local time.
<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-US">The <b>following next steps </b>were agreed upon:<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
<ul style="margin-top:0cm" type="disc">
<li style="margin-left:0cm"><span lang="EN-US">Staff will send out a list of plenary topic suggestions from ICANN81 to the planning list for community leaders’ reference (please see third attachment to this email).<u></u><u></u></span></li><li style="margin-left:0cm"><span lang="EN-US">Community leaders are invited to submit their suggested topics to the list, before the suggested deadline of 16 December 2024.<u></u><u></u></span></li><li style="margin-left:0cm"><span lang="EN-US">The suggested topics will be compiled in a survey<b>
</b>or similar ranking tool, to be circulated to the community leaders. <u></u><u></u></span></li><li style="margin-left:0cm"><span lang="EN-US">A third Production call will be scheduled on the 18 December 2024 for a discussion on the Community Session topic (if needed).
<u></u><u></u></span></li></ul>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
<p class="MsoNormal"><b><span lang="EN-US">Note: </span></b><span lang="EN-US">The 18 December Production call can be canceled if it is clear that a decision can be made via the mailing list or if more time is needed (e.g. to complete the survey). Optimally,
a decision should be reached by early January to coincide with the EMS dates. <b>
<u></u><u></u></b></span></p>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-US">Additional questions during the call covered the SOAC Chairs Roundtable, confirmed for Friday 7 March 2025, time to be determined, but likelihood is the afternoon, early evening period. The possibility of other pre-meeting
events taking place was raised, and this will be taken into consideration when confirming the exact timing of the Roundtable. Policy staff will check with Board Operations team and CEO Office to block the requested time.<b><u></u><u></u></b></span></p>
<p><span lang="EN-US"><u></u> <u></u></span></p>
<p><span lang="EN-US"><u></u> <u></u></span></p>
<p><span lang="EN-US">Please us know if you have any questions or concerns,<u></u><u></u></span></p>
<p><span lang="EN-US"><u></u> <u></u></span></p>
<p><span lang="EN-US">Best,<u></u><u></u></span></p>
<p><span lang="EN-US"><u></u> <u></u></span></p>
<p><span lang="EN-US">Nathalie<u></u><u></u></span></p>
</div>
</div>
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