<div dir="auto">I am coming </div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Mon, 5 Feb 2024, 2:18 pm Johan Helsingius, <<a href="mailto:julf@julf.com">julf@julf.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">Hi everybody,<br>
<br>
Could you, just to be sure, again confirm if you are coming to Kigali<br>
in person or not?<br>
<br>
Julf<br>
<br>
<br>
<br>
-------- Forwarded Message --------<br>
Subject: REMINDER-ICANN80 | Kigali | Supported Travelers Database Due | <br>
Friday, 09 February 2024<br>
Date: Mon, 5 Feb 2024 13:55:46 +0000<br>
From: Andrea Glandon <<a href="mailto:andrea.glandon@icann.org" target="_blank" rel="noreferrer">andrea.glandon@icann.org</a>><br>
To: Johan Helsingius <<a href="mailto:julf@JULF.COM" target="_blank" rel="noreferrer">julf@JULF.COM</a>>, Benjamin Akinmoyeje <br>
<<a href="mailto:benakin@gmail.com" target="_blank" rel="noreferrer">benakin@gmail.com</a>><br>
<br>
<br>
<br>
Dear all,<br>
<br>
In order to service your travel needs for ICANN80Kigaliin a timely <br>
fashion, please submit your meeting database <a href="mailto:tognso-secs@icann.org" target="_blank" rel="noreferrer">tognso-secs@icann.org</a> <br>
<mailto:<a href="mailto:gnso-secs@icann.org" target="_blank" rel="noreferrer">gnso-secs@icann.org</a>>by*Friday, **09February 2024. *It is <br>
important all funded travel air booking is completed by due date given <br>
in ICANN Travel emails.<br>
<br>
Please share with all funded travelers, the travel support guidelines <br>
wiki space: <a href="https://community.icann.org/x/lgvxAg" rel="noreferrer noreferrer" target="_blank">https://community.icann.org/x/lgvxAg</a> <br>
<<a href="https://community.icann.org/x/lgvxAg" rel="noreferrer noreferrer" target="_blank">https://community.icann.org/x/lgvxAg</a>>and highlight the communications <br>
responsibilities section:<br>
<br>
ICANN Travel Support attempts to reach a supported traveler four times <br>
before deeming the supported traveler unresponsive:<br>
<br>
1. ICANN Travel Support sends “welcome email.”<br>
2. If there is no response after seven business days, ICANN Travel<br>
Support sends a second email, copying ICANN support staff.<br>
3. If there is no response five business days after the second email,<br>
ICANN Travel Support sends a third email, copying ICANN support<br>
staff and the community group chair.<br>
4. If there is no response five business days after the third email,<br>
ICANN Travel Support sends a fourth email, copying ICANN support<br>
staff and the community group chair.<br>
<br>
If there is no response three days after the fourth attempt to reach the <br>
supported traveler, the community group may substitute another traveler.<br>
<br>
A timely response would be appreciated in view of visa issues and the <br>
OFAC review. The deadline for submissions is critical to allow for <br>
confirmed reservation numbers as required for visa and travel arrangements.<br>
<br>
*TRAVEL BOOKING PROCESS*<br>
<br>
In order for Funded Travelers to start booking travel, they MUST <br>
complete Steps 1, 2, and 3.<br>
<br>
<br>
<br>
*WHO*<br>
<br>
<br>
<br>
*WHAT*<br>
<br>
1<br>
<br>
<br>
<br>
Funded Traveler<br>
<br>
<br>
<br>
Register for meeting using the Funded Traveler Registration Link <br>
provided by ICANN Travel Support<br>
<br>
2<br>
<br>
<br>
<br>
Funded Traveler<br>
<br>
<br>
<br>
Approved for Trade Regulations Review<br>
<br>
3<br>
<br>
<br>
<br>
Funded Traveler<br>
<br>
<br>
<br>
Receive Travel Funding Confirmation Email from ICANN Travel Support<br>
<br>
4<br>
<br>
<br>
<br>
*Funded Traveler*<br>
<br>
<br>
<br>
*Book Air Travel for meeting*<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
*Approved dates of Arrival and Departure*<br>
<br>
*ARRIVAL DATE*<br>
<br>
<br>
<br>
*DEPARTURE DATE*<br>
<br>
*Sunday, 09 June*<br>
<br>
<br>
<br>
*Friday, 14 June*<br>
<br>
For air, this must be booked using either via our online booking <br>
platform (Concur) or official travel agency (FCM). ICANN org does not <br>
allow self-booking.<br>
<br>
Please note that when requesting travel support, in the interest of <br>
fairness and in light of budget restrictions we would like you to take <br>
the following into consideration:<br>
<br>
1.Respond timely to ICANN Travel regarding your upcoming travel and book <br>
by deadline given in email.<br>
<br>
2.If you require a visa to enter the country, please make sure to <br>
acquire your visa immediately.Follow link here <br>
<<a href="https://community.icann.org/x/fSfxAg" rel="noreferrer noreferrer" target="_blank">https://community.icann.org/x/fSfxAg</a>>for assistance.<br>
<br>
3.Friday, 26 April 2024*(45 days before travel)*is the last day to <br>
submit additions/replacements.<br>
<br>
4.Requests past the deadline will be handled on a case-by-case basis by <br>
ICANN. All additional travelers added after the 90-day deadline are <br>
subject to availability, may NOT be placed in the same hotel as their <br>
funded traveler groups, and may not be able to attend due to visa issues.<br>
<br>
5.If possible, please book direct travel requests. Detours and <br>
multi-stop trips are unfortunately not guaranteed.<br>
<br>
6.If travelers want to extend their stay this must be done at their own <br>
expense and should contact the hotel directly once the ICANN hotel <br>
confirmation has be sent to them.<br>
<br>
7.*Privately Booked Reservations*: ICANN will not refund or take over <br>
accommodations directly booked by the funded traveler. If a replacement <br>
has an existing hotel reservation, they will need to cancel their <br>
reservation and ICANN will not be able to take over their reservation.<br>
<br>
Reminder:<br>
<br>
* GNSO supported traveler with a designated hotel accommodation<br>
funding, a hotel room is automatically secured for you, please *DO<br>
NOT* book your own hotel as it is un-reimbursable.<br>
* All personal data provided to ICANN org in for purposes of providing<br>
travel support for participants related to ICANN events will be<br>
processed in accordance with the ICANN Privacy Policy [<a href="http://icann.org" rel="noreferrer noreferrer" target="_blank">icann.org</a>]<br>
<br>
<<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=" rel="noreferrer noreferrer" target="_blank">https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=</a>>. <br>
<br>
Should you have any questions or concerns about this Privacy Policy<br>
and our privacy practices, you may contact us at <a href="mailto:privacy@icann.org" target="_blank" rel="noreferrer">privacy@icann.org</a><br>
<mailto:<a href="mailto:privacy@icann.org" target="_blank" rel="noreferrer">privacy@icann.org</a>>.<br>
* As a reminder, for the AGM meeting only, incoming Councilors get<br>
funding, as well as the then-incumbent Councilors.<br>
Many thanks for your cooperation!<br>
<br>
Thank you.<br>
<br>
With kind regards,<br>
<br>
*Terri*<br>
<br>
* ---*<br>
<br>
*Terri Agnew*<br>
<br>
Policy Team Supporting the GNSO<br>
<br>
Policy Operations Specialist (GNSO)<br>
<br>
Internet Corporation for Assigned Names and Numbers (ICANN)<br>
<br>
*Skype ID:* terri.agnew.icann<br>
<br>
Find out more about the GNSO by visiting: <a href="https://learn.icann.org/" rel="noreferrer noreferrer" target="_blank">https://learn.icann.org/</a> <br>
<<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=o7Auz997kA-HPv9PHJCjFVZw7Pgo8krw4MxfqCwBrIU&e=" rel="noreferrer noreferrer" target="_blank">https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=o7Auz997kA-HPv9PHJCjFVZw7Pgo8krw4MxfqCwBrIU&e=</a>><br>
<br>
Follow @GNSO on Twitter: <a href="https://twitter.com/ICANN_GNSO" rel="noreferrer noreferrer" target="_blank">https://twitter.com/ICANN_GNSO</a> <br>
<<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=kWw4fQPNjw2lVKy1UjTxS2F0BmjEAzaDFWNmsYywbmE&e=" rel="noreferrer noreferrer" target="_blank">https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=kWw4fQPNjw2lVKy1UjTxS2F0BmjEAzaDFWNmsYywbmE&e=</a>><br>
<br>
Transcripts and recordings of GNSO Working Group and Council events are <br>
located on the GNSO Master <br>
Calendar<<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=-L6chFfv0OperrXHHpTF722WnH3FZIutn4cS16IvpOg&e=" rel="noreferrer noreferrer" target="_blank">https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=-L6chFfv0OperrXHHpTF722WnH3FZIutn4cS16IvpOg&e=</a>><br>
<br>
</blockquote></div>