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<p>I need to consult you guys, then we (csg and ncsg) need to set up
an election, where we pick someone to vote for us, and if we get
two votes for Matthew (ie each side votes for him) we tell staff
and Council he is our nominee. It seems a bit clumsy but since we
have had a meltdown in the past, we needed procedures....</p>
<p>I presume staff will set up that election for us, will ask Carlos
Reyes who is now in charge of our policy support, not Mary Wong.</p>
<p>cheers Steph</p>
<p>PS Dean Marks is doing the same thing with the CSG guys.</p>
<p><br>
</p>
<div class="moz-cite-prefix">On 2020-04-08 5:16 p.m., Raphael
Beauregard-Lacroix wrote:<br>
</div>
<blockquote type="cite" cite="mid:CAPZSw-o0n9rA+LjLLzZhRDRxrGrHEa2iZqRedQtUeqY-D2=f6w@mail.gmail.com">
<div dir="ltr">Sure, I'm just not sure what needs to be done! </div>
<br>
<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">On Wed, Apr 8, 2020 at 1:04 PM
Stephanie E Perrin via NCSG-EC <<a href="mailto:ncsg-ec@lists.ncsg.is" moz-do-not-send="true">ncsg-ec@lists.ncsg.is</a>>
wrote:<br>
</div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px
0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div>
<p>Hi folks, we need to organize on the election of Matthew
Shears for Board seat 14. I have reached out to Carlton
Samuels, to tick the box of consulting with our nomcom
appointee (no response so far) and I have been chatting
with Dean Marks from the CSG, who is keen to cooperate.
We are trying to meet this new deadline of April 20, can
we organize to hold our election next week in time to
offer our name? The CSG thinks they can. <br>
</p>
<p>Sorry to push but we have to get this done faster now due
to ICANN's revised timelines....since we are agreed on the
candidate, it is just paperwork....<br>
</p>
<p>cheers Steph<br>
</p>
<div><br>
<br>
-------- Forwarded Message --------
<table cellspacing="0" cellpadding="0" border="0">
<tbody>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Subject:
</th>
<td>PLEASE READ: NCPH election for Board seat 14</td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Date:
</th>
<td>Tue, 7 Apr 2020 20:17:14 +0000</td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">From:
</th>
<td>Mary Wong <a href="mailto:mary.wong@icann.org" target="_blank" moz-do-not-send="true"><mary.wong@icann.org></a></td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">To:
</th>
<td>Dean Marks <a href="mailto:ed4coa@gmail.com" target="_blank" moz-do-not-send="true"><ed4coa@gmail.com></a>,
Stephanie E Perrin <a href="mailto:stephanie.perrin@mail.utoronto.ca" target="_blank" moz-do-not-send="true"><stephanie.perrin@mail.utoronto.ca></a>,
Bruna Martins dos Santos <a href="mailto:bruna.mrtns@gmail.com" target="_blank" moz-do-not-send="true"><bruna.mrtns@gmail.com></a>,
Joan Kerr <a href="mailto:joankerr@FBSC.ORG" target="_blank" moz-do-not-send="true"><joankerr@FBSC.ORG></a>,
Rafik Dammak <a href="mailto:rafik.dammak@gmail.com" target="_blank" moz-do-not-send="true"><rafik.dammak@gmail.com></a>,
Selli, Claudia <a href="mailto:claudia.selli@intl.att.com" target="_blank" moz-do-not-send="true"><claudia.selli@intl.att.com></a>,
<a href="mailto:csg-excomm@icann.org" target="_blank" moz-do-not-send="true">csg-excomm@icann.org</a>
<a href="mailto:csg-excomm@icann.org" target="_blank" moz-do-not-send="true"><csg-excomm@icann.org></a>,
Barbara Wanner <a href="mailto:bwanner@uscib.org" target="_blank" moz-do-not-send="true"><bwanner@uscib.org></a></td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">CC:
</th>
<td>Chantelle Doerksen <a href="mailto:chantelle.doerksen@icann.org" target="_blank" moz-do-not-send="true"><chantelle.doerksen@icann.org></a>,
Maryam Bakoshi <a href="mailto:maryam.bakoshi@icann.org" target="_blank" moz-do-not-send="true"><maryam.bakoshi@icann.org></a>,
Andrea Glandon <a href="mailto:andrea.glandon@icann.org" target="_blank" moz-do-not-send="true"><andrea.glandon@icann.org></a>,
Carlos Reyes <a href="mailto:carlos.reyes@icann.org" target="_blank" moz-do-not-send="true"><carlos.reyes@icann.org></a></td>
</tr>
</tbody>
</table>
<br>
<br>
<div>
<p class="MsoNormal"><span style="font-size:11pt">Dear
CSG and NCSG leaders,</span></p>
<p class="MsoNormal"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11pt">I
would like to apologize for bringing up this topic
at this late stage, and at a time when I know that
many community members are focusing on important
personal and family matters during the current
COVID-19 situation. Please understand that we as
staff would not have raised this were it not a
Bylaws-related matter. </span></p>
<p class="MsoNormal"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11pt">Here
is the issue: under the ICANN Bylaws, formal
notification of a nominee for either Board seat 13
or 14 must be provided to the Empowered Community
Administration at least six (6) months prior to the
commencement of that potential Director’s term. As
the 2020 Annual General Meeting is due to conclude
on 22 October 2020 (which we realize is somewhat
earlier than previous AGMs), this means that <u>the
Empowered Community Administration must receive
the Non-Contracted Parties House (NCPH) nomination
of a Director to fill Board seat 14 by <b>22
April 2020</b></u> (and not May as we had
advised you previously).</span></p>
<p class="MsoNormal"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11pt">I
understand that the NCPH’s current plan is to hold
the formal vote (via a CSG and NCSG representative
and in accordance with the NCPH’s agreed procedures)
on or around 29 April. In light of the need to
notify the GNSO Chair of the result (as under the
GNSO Operating Procedures Keith has the
responsibility of notifying the Empowered Community
Administration), I would like to ask <u>if it will
be possible for the NCPH to complete its vote on a
nominee for Board seat 14 by <b>Monday 20 April</b></u>,
to allow Keith time to inform the GNSO Council (as
has been customary) and to formally notify the
Empowered Community Administration.</span></p>
<p class="MsoNormal"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11pt">I and
the whole GNSO support team are sincerely sorry for
our previous guidance to you that had mistakenly set
21 May as the final date. Please accept our
heartfelt apologies for this rare error as well as
for the inconvenience that we know our mistake must
cause you and your groups. </span></p>
<p class="MsoNormal"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11pt">In
view of the situation, please be assured that the
CSG and NCSG support staff are happy to assist you
with conducting the vote as efficiently and smoothly
as possible, to minimize disruption and
inconvenience to you. Please let me know if you have
any questions or concerns with either the timing or
mechanism for the upcoming vote and, once again, I
am so very sorry for the trouble.</span></p>
<p class="MsoNormal"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11pt">Thank
you all very much for your kind understanding.</span></p>
<p class="MsoNormal"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11pt">Best
regards,</span></p>
<p class="MsoNormal"><span style="font-size:11pt">Mary</span></p>
<p class="MsoNormal"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11pt"> </span></p>
</div>
</div>
</div>
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