[NCSG-EC] REMINDER-ICANN80 | Kigali | Supported Travelers Database Due | Friday, 09 February 2024

[David Morar]

Confirming as well!

*David Morar, PhD*
@morar <https://twitter.com/morar> | davidmorar.com


On Tue, Feb 6, 2024 at 10:26 PM Akinremi Peter Taiwo via NCSG-EC <
ncsg-ec at lists.ncsg.is> wrote:

> Confirming my attendance.
>
> Regards
>
> On Mon, 5 Feb 2024, 9:18 am Johan Helsingius, <julf at julf.com> wrote:
>
>> Hi everybody,
>>
>> Could you, just to be sure, again confirm if you are coming to Kigali
>> in person or not?
>>
>>         Julf
>>
>>
>>
>> -------- Forwarded Message --------
>> Subject:        REMINDER-ICANN80 | Kigali | Supported Travelers Database
>> Due |
>> Friday, 09 February 2024
>> Date:   Mon, 5 Feb 2024 13:55:46 +0000
>> From:   Andrea Glandon <andrea.glandon at icann.org>
>> To:     Johan Helsingius <julf at JULF.COM>, Benjamin Akinmoyeje
>> <benakin at gmail.com>
>>
>>
>>
>> Dear all,
>>
>> In order to service your travel needs for ICANN80Kigaliin a timely
>> fashion, please submit your meeting database tognso-secs at icann.org
>> <mailto:gnso-secs at icann.org>by*Friday, **09February 2024. *It is
>> important all funded travel air booking is completed by due date given
>> in ICANN Travel emails.
>>
>> Please share with all funded travelers, the travel support guidelines
>> wiki space: https://community.icann.org/x/lgvxAg
>> <https://community.icann.org/x/lgvxAg>and highlight the communications
>> responsibilities section:
>>
>> ICANN Travel Support attempts to reach a supported traveler four times
>> before deeming the supported traveler unresponsive:
>>
>>   1. ICANN Travel Support sends “welcome email.”
>>   2. If there is no response after seven business days, ICANN Travel
>>      Support sends a second email, copying ICANN support staff.
>>   3. If there is no response five business days after the second email,
>>      ICANN Travel Support sends a third email, copying ICANN support
>>      staff and the community group chair.
>>   4. If there is no response five business days after the third email,
>>      ICANN Travel Support sends a fourth email, copying ICANN support
>>      staff and the community group chair.
>>
>> If there is no response three days after the fourth attempt to reach the
>> supported traveler, the community group may substitute another traveler.
>>
>> A timely response would be appreciated in view of visa issues and the
>> OFAC review. The deadline for submissions is critical to allow for
>> confirmed reservation numbers as required for visa and travel
>> arrangements.
>>
>> *TRAVEL BOOKING PROCESS*
>>
>> In order for Funded Travelers to start booking travel, they MUST
>> complete Steps 1, 2, and 3.
>>
>>
>>
>> *WHO*
>>
>>
>>
>> *WHAT*
>>
>> 1
>>
>>
>>
>> Funded Traveler
>>
>>
>>
>> Register for meeting using the Funded Traveler Registration Link
>> provided by ICANN Travel Support
>>
>> 2
>>
>>
>>
>> Funded Traveler
>>
>>
>>
>> Approved for Trade Regulations Review
>>
>> 3
>>
>>
>>
>> Funded Traveler
>>
>>
>>
>> Receive Travel Funding Confirmation Email from ICANN Travel Support
>>
>> 4
>>
>>
>>
>> *Funded Traveler*
>>
>>
>>
>> *Book Air Travel for meeting*
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> *Approved dates of Arrival and Departure*
>>
>> *ARRIVAL DATE*
>>
>>
>>
>> *DEPARTURE DATE*
>>
>> *Sunday, 09 June*
>>
>>
>>
>> *Friday, 14 June*
>>
>> For air, this must be booked using either via our online booking
>> platform (Concur) or official travel agency (FCM). ICANN org does not
>> allow self-booking.
>>
>> Please note that when requesting travel support, in the interest of
>> fairness and in light of budget restrictions we would like you to take
>> the following into consideration:
>>
>> 1.Respond timely to ICANN Travel regarding your upcoming travel and book
>> by deadline given in email.
>>
>> 2.If you require a visa to enter the country, please make sure to
>> acquire your visa immediately.Follow link here
>> <https://community.icann.org/x/fSfxAg>for assistance.
>>
>> 3.Friday, 26 April 2024*(45 days before travel)*is the last day to
>> submit additions/replacements.
>>
>> 4.Requests past the deadline will be handled on a case-by-case basis by
>> ICANN. All additional travelers added after the 90-day deadline are
>> subject to availability, may NOT be placed in the same hotel as their
>> funded traveler groups, and may not be able to attend due to visa issues.
>>
>> 5.If possible, please book direct travel requests. Detours and
>> multi-stop trips are unfortunately not guaranteed.
>>
>> 6.If travelers want to extend their stay this must be done at their own
>> expense and should contact the hotel directly once the ICANN hotel
>> confirmation has be sent to them.
>>
>> 7.*Privately Booked Reservations*: ICANN will not refund or take over
>> accommodations directly booked by the funded traveler. If a replacement
>> has an existing hotel reservation, they will need to cancel their
>> reservation and ICANN will not be able to take over their reservation.
>>
>> Reminder:
>>
>>    * GNSO supported traveler with a designated hotel accommodation
>>      funding, a hotel room is automatically secured for you, please *DO
>>      NOT* book your own hotel as it is un-reimbursable.
>>    * All personal data provided to ICANN org in for purposes of providing
>>      travel support for participants related to ICANN events will be
>>      processed in accordance with the ICANN Privacy Policy [icann.org]
>>
>> <
>> https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
>>
>>
>>      Should you have any questions or concerns about this Privacy Policy
>>      and our privacy practices, you may contact us at privacy at icann.org
>>      <mailto:privacy at icann.org>.
>>    * As a reminder, for the AGM meeting only, incoming Councilors get
>>      funding, as well as the then-incumbent Councilors.
>>    Many thanks for your cooperation!
>>
>> Thank you.
>>
>> With kind regards,
>>
>> *Terri*
>>
>> *            ---*
>>
>> *Terri Agnew*
>>
>> Policy Team Supporting the GNSO
>>
>> Policy Operations Specialist (GNSO)
>>
>> Internet Corporation for Assigned Names and Numbers (ICANN)
>>
>> *Skype ID:*  terri.agnew.icann
>>
>> Find out more about the GNSO by visiting: https://learn.icann.org/
>> <
>> https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=o7Auz997kA-HPv9PHJCjFVZw7Pgo8krw4MxfqCwBrIU&e=
>> >
>>
>> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO
>> <
>> https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=kWw4fQPNjw2lVKy1UjTxS2F0BmjEAzaDFWNmsYywbmE&e=
>> >
>>
>> Transcripts and recordings of GNSO Working Group and Council events are
>> located on the GNSO Master
>> Calendar<
>> https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=-L6chFfv0OperrXHHpTF722WnH3FZIutn4cS16IvpOg&e=
>> >
>>
>> _______________________________________________
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