[NCSG-EC] Fwd: [SOAC-Leaders-ICANNMeeting-Planning] Meeting lengths at ICANN78
Johan Helsingius
julf at Julf.com
Thu Jul 27 15:18:07 EEST 2023
Draft block schedule for ICANN78.
Julf
-------- Forwarded Message --------
Subject: Re: [SOAC-Leaders-ICANNMeeting-Planning] Meeting lengths at
ICANN78
Date: Thu, 27 Jul 2023 05:12:43 +0000
From: Tanzanica King via SOAC-Leaders-ICANNMeeting-Planning
<soac-leaders-icannmeeting-planning at icann.org>
Reply-To: Tanzanica King <tanzanica.king at icann.org>
To: soac-leaders-icannmeeting-planning at icann.org
<soac-leaders-icannmeeting-planning at icann.org>
Dear all,
I hope this email finds you all doing well. I wanted to follow up on the
kickoff production call and the block schedule for ICANN78.
Unfortunately, I couldn't attend the call, but I have put together a new
draft of the block schedule for your review.
We will also be extending invitations for a call next Thursday to
finalize the block schedule. If you can't make it, please feel free to
provide your feedback in advance via email.
Our goal is always to create a block schedule that best meets the needs
of everyone involved. However, as we all know, the community is a
complex entity with varying priorities. So, please don’t be shy when it
comes to sharing your scheduling needs and preferences with us. This
will help us maintain an overall perspective when it comes to the
objectives and requirements of the community and remain open to change.
Attached, you will find the updated draft of the block schedule, which
now includes an alternate "track 2" option on Tuesday, providing 2-hour
blocks of time during the full day of 60-minute sessions. I hope this
helps resolve some of the concerns raised below.
Thank you in advance for your time and input. Your feedback and
suggestions are important to us! Lastly, I would like to express my
gratitude to Mason for his kind words and support of the team. It means
a lot to me. 😊
Please keep an eye out for a meeting invite. The call will be scheduled
on Thursday, Aug 3rd at 1800 UTC.
Thank you!
Tanzanica
_______________________________________________
Tanzanica S. King
Strategy and Design Director, Global Meeting Operations
ICANN
Mobile: +1 310 995 3038
www.icann.org <http://www.icann.org>
*From: *SOAC-Leaders-ICANNMeeting-Planning
<soac-leaders-icannmeeting-planning-bounces at icann.org> on behalf of SOAC
Leaders ICANN Meeting Planning
<soac-leaders-icannmeeting-planning at icann.org>
*Reply-To: *Jonathan Zuck <JZuck at innovatorsnetwork.org>
*Date: *Thursday, 20 July 2023 at 14:48
*To: *SOAC Leaders ICANN Meeting Planning
<soac-leaders-icannmeeting-planning at icann.org>, Mason Cole
<MCole at perkinscoie.com>
*Subject: *Re: [SOAC-Leaders-ICANNMeeting-Planning] Meeting lengths at
ICANN78
agree
------------------------------------------------------------------------
*From:*SOAC-Leaders-ICANNMeeting-Planning
<soac-leaders-icannmeeting-planning-bounces at icann.org> on behalf of
Cole, Mason (POR) via SOAC-Leaders-ICANNMeeting-Planning
<soac-leaders-icannmeeting-planning at icann.org>
*Sent:* Thursday, July 20, 2023 2:43 PM
*To:* soac-leaders-icannmeeting-planning at icann.org
<soac-leaders-icannmeeting-planning at icann.org>
*Subject:* [SOAC-Leaders-ICANNMeeting-Planning] FW: Meeting lengths at
ICANN78
Colleagues –
I shared feedback Tuesday with Brenda of ICANN staff regarding the
designated length of meeting times as envisioned for ICANN78 (see
attached draft block schedule). In speaking for the BC and CSG, I
wanted to share concerns raised by some of our members, who believe 60
minutes is insufficient for substantial interaction, particularly since
we have the opportunity to meet face-to-face only periodically. The
BC’s and CSG’s asks are to reconsider the meeting times on constituency
day with an eye toward providing additional meeting time latitude.
I’m not sure if you share these concerns, but I’ve been asked to raise
them here so you can weigh in as well, if you’d like. Perhaps this is a
discussion we can continue during our next ICANN78 production call.
I also want to be clear on one point: this is ANYTHING BUT a criticism
of Tanzanica, her team, and all those involved in meeting planning for
ICANN. They do an amazing job making sure meetings run smoothly, are
inclusive, and have all the resources necessary for productive
discussions. Our group simply is exploring the possibility of
additional face-to-face time to facilitate our ongoing work.
Thanks for reading, and I look forward to your thoughts.
Mason
*Mason Cole**| **Perkins Coie LLP*
*INTERNET GOVERNANCE ADVISOR*
1120 N.W. Couch Street Tenth Floor
D. +1.503.727.2074
E. MCole at perkinscoie.com <mailto:%20MCole at perkinscoie.com>
**
*From:* Cole, Mason (POR)
*Sent:* Tuesday, July 18, 2023 3:36 PM
*To:* Brenda Brewer <brenda.brewer at icann.org>
*Subject:* Meeting lengths at ICANN78
Hi Brenda –
Per our discussion earlier, I’m passing along some concerns as shared
with me by the BC and CSG regarding assigned meeting times at ICANN78,
particularly those on Constituency Day. I think some of this feedback
was shared on the first production call; if so, allow me to underline it.
The BC is particularly concerned about the length of meeting times,
given the fact that our group is there, all together. It’s a chance to
discuss matters in more depth than we can during our regular zoom calls
and make progress on our priorities and agenda. 60 minutes seems
insufficient – we would very much appreciate more like a two-hour block.
The same, I would say, goes for the CSG. The CSG has a great deal of
considerations on its plate, and we’re likely to have a full complement
of members in Hamburg. Again here, one hour is insufficient. We
probably have enough to discuss to cover more than three hours, but at
least two would be preferable.
I also note that the CSG/Board discussion is slated for early Tuesday
morning. The CSG will need to prepare for that session. Will the CSG’s
meeting slot be on Monday, accordingly?
I can’t tell from the draft block schedule (as shared on the production
call) where these meetings would be slotted, and I don’t mean to
unfairly criticize the events team, as they always do a stellar job.
However, our concerns are well-founded (as, apparently, are others’) and
we would appreciate reconsideration of SG and constituency meeting times.
In my capacity as BC and CSG chair, I’d be happy to talk with you, or
anyone at ICANN, further about this.
Thanks for passing this along –
Mason
*Mason Cole**| **Perkins Coie LLP*
*INTERNET GOVERNANCE ADVISOR*
1120 N.W. Couch Street Tenth Floor
D. +1.503.727.2074
E. MCole at perkinscoie.com <mailto:%20MCole at perkinscoie.com>
**
------------------------------------------------------------------------
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