<div dir="ltr"><div>Hi Kathy, all,</div><div><br></div><div>At the NCSG policy meeting last week, councillors were asked to report back to members on how council voted or choose to proceed with this issue. I would like to inform members that the council decided to defer this vote to the May meeting. <br></div><div><br></div><div>This means that members now have some additional time to think about it and propose how NCSG would like the council to advance this item. Whether to request a Policy Status Report now or defer for another 2 years in addition and continue work in the background through a small team as per <a class="gmail_plusreply" id="plusReplyChip-1" href="mailto:kathy@kathykleiman.com" tabindex="-1">@Kathy Kleiman</a> suggestion.</div><div><br></div><div>Open to thoughts.<br></div><div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div><br></div><div>Warmly,<br></div>Tomslin<div><span style="color:rgb(0,0,0);font-size:12.8px"><br></span></div></div></div></div></div></div></div></div></div></div></div></div></div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, 17 Apr 2024 at 22:27, Kathy Kleiman <<a href="mailto:Kathy@kathykleiman.com">Kathy@kathykleiman.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><u></u>
<div>
<p>To our NCSG Councilors,</p>
<p>Tx Tomslin. This is a real problem for Registrants (like NGOs)
identified by Jamie Headlund, head of ICANN Compliance. He and his
Staff write that when domain names expire, sometimes they are
auctioned off without going to the Expiration Grace Period.
Imagine an NGO with a well-known domain name, staff has left, no
one gets the renewal message. The domain name "drops" (fails to be
renewed), the website disappears, and now the NGO knows there is a
problem. Right away, they go to the Registrar and find their
domain name has been auctioned off! They can't get it back. (As
opposed to the NGO going to other Registrars where their domain
name has been put on "hold," in a Expiration Grace Period, and it
costs them a little extra to get it back, so the NGO can pays the
extra money, and gets their domain name and website (and online
services) right back up. <br>
</p>
<p>This is a problem of Communication and of Policy. This is causing
confusion to Noncommercial Registrants. Please do something.
Pages 9-10 of Jamie Hedlund's report below. It's a good and
important read. Link below too. Please don't let this problem be
delayed for 5 years. We discussed solutions to solve now and over
time. We need you, our Councilors, to champion this one. Best,
Kathy</p>
<p>
</p>
<p><b>"Requirements related to
auto-renew grace period and aftermarket activities create <br>
</b></p>
<p><b>confusion for and/or
delayed
actions by registrants.</b></p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">Many registrars implement a process in which they auction or
otherwise
re-assign the rights</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">to expired domain names during the auto-renew grace period.
These
domain names do not</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">enter a 30-day redemption period (during which the Registrant at
Expiration (RAE) may</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">ICANN | ICANN Contractual Compliance Enforcement of ERRP &
EDDP |
31 October 2022 | 10</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">request the redemption). Instead, these domain names remain at
the
current registrar and</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">are re-assigned to the control of the highest bidder. Under the
ERRP
and EDDP, redemption</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">period is only required if a domain name is deleted.</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">"The practice of implementing a process in which the registrar
auctions
or otherwise re-</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">assigns the rights to expired domain names during the auto-renew
grace
period is not</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">prohibited. However, ICANN Compliance has observed that this
practice -
coupled with the</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">lack of definition for certain terms explained in the previous
section
- causes substantial</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">confusion for registrants/complainants. Some of these
registrants
“lost” domain names</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">during the renewal grace period and contended that they were not
afforded a redemption</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">grace period or the subsequent release of the domain name to
permit
re-registration.</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">Although registrars are required to “provide notice to each new
registrant describing the</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">details of their deletion and auto-renewal policy including the
expected time at which a non-</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">renewed domain name would be deleted relative to the domains
expiration
date” (EDDP</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">Section 3.7.5.4), the manner in which the auction/resale events
are
described do not always</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">make clear that the domain names may not be available for
renewal/redemption during this</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">stage.</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">"In addition, Section 2.2 of the ERRP prescribes the
circumstances under
which a Domain</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">Name System (DNS) resolution must be interrupted. Section 2.2.2
and
2.2.3 describe DNS</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">interruption requirements, which are determined relative to the
time at
which a domain name</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">is deleted. For example, Section 2.2.2 provides, “for
registration
deleted within 8 days of</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">expiration the existing DNS resolution path must be
interrupted...” The
term “deleted” can be</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">interpreted as the actual deletion of the domain name from a
registrar’s database (i.e., a</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">delete command is sent to the registry) or as the deletion from
the
registrant’s account</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">(when it is, for example, made available in auction or sold to a
third
party). Using the former</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">definition, in cases of auction or resale as described above,
the DNS
interruption warning</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">(often the biggest warning a registrant receives regarding the
expiration) would not be</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">required and may not occur until a domain name is already “lost”
(and
the DNS resolution</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">path modified by a new registrant).</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">"The two provisions defining the DNS interruption requirements
are later
used to define the</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">time within which a RAE must be permitted to renew a domain name
(ERRP,
Section 2.2.5:</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">“[b]eginning at the time of expiration and through the DNS
resolution
interruption period</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">described in paragraphs 2.2.2 and 2.2.3, the RAE must be
permitted by
the registrar to</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">renew the expired registration.) (emphasis added). As the DNS
interruption period is not</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">required in cases where the domain name is not deleted,
registrants may
be confused at the</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">time within which they have to renew the domain name relative to
the
time of expiration.</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">Additionally, even though the ERRP requires the registrar to
begin
warning the registrant</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">about the upcoming expiration approximately 30 days before the
expiry
day, the obligation</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">for the registrar to permit the RAE to renew is not effective
until the
time of expiration, at</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">which point the domain name could have been deleted or is
already at
risk of being</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal">deleted/lost."</p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal"><a href="https://mm.icann.org/pipermail/council/attachments/20221101/b76ff621/CCEnforcement-EDDP_ERRP_31October221-0001.pdf" target="_blank">https://mm.icann.org/pipermail/council/attachments/20221101/b76ff621/CCEnforcement-EDDP_ERRP_31October221-0001.pdf</a></p>
<p class="MsoNormal" style="margin-bottom:0.0001pt;line-height:normal"><br>
</p>
<div>On 4/16/2024 6:30 PM, Tomslin
Samme-Nlar wrote:<br>
</div>
<blockquote type="cite">
<div dir="ltr">
<div>Hi all,</div>
<div><br>
</div>
<div>During the NCSG PC meeting this week, we had a discussion
on deferral of a Policy Status Request (PSR) of the Expired
Domain Deletion Policy (“EDDP”) and Expired Registration
Recovery Policy (“ERRP”). <a class="gmail_plusreply" id="m_5750920582503120272m_-1537542142045644177plusReplyChip-7" href="mailto:kathy@kathykleiman.com" target="_blank">@Kathy Kleiman</a> pointed out that
notes in the ICANN compliance <a href="https://mm.icann.org/pipermail/council/2022-November/026164.html" target="_blank">report</a> identified
that language of the policy is ambiguous in parts and has
caused confusion for registrants, a group that we as NCSG care
about. And suggested that those aspects of language confusion
be given to the Council Comms small team to look at.</div>
<div><br>
</div>
<div>In that regard, I thought I should share the attached
document which summarises the current educational materials on
domain name renewal and expiration that was presented to the
council by ICANN staff. Please take a look and let me know if
you believe the small team should still study the issue.<br>
</div>
<div>
<div>
<div dir="ltr" class="gmail_signature">
<div dir="ltr">
<div>
<div dir="ltr">
<div>
<div dir="ltr">
<div dir="ltr">
<div dir="ltr">
<div dir="ltr">
<div dir="ltr">
<div dir="ltr">
<div><br>
</div>
<div>Warmly,<br>
</div>
Tomslin
<div><span style="color:rgb(0,0,0);font-size:12.8px"><br>
</span></div>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
<br>
<br>
<div class="gmail_quote">
<div>
<div style="overflow-wrap: break-word;" lang="EN-US">
<div>
<p class="MsoNormal"> </p>
<div style="border-width:1pt medium medium;border-style:solid none none;border-color:rgb(181,196,223) currentcolor currentcolor;padding:3pt 0in 0in">
<p class="MsoNormal"><b><span style="font-size:12pt;color:black">From: </span></b><span style="font-size:12pt;color:black">council
<<a href="mailto:council-bounces@gnso.icann.org" target="_blank">council-bounces@gnso.icann.org</a>>
on behalf of Caitlin Tubergen via council <<a href="mailto:council@gnso.icann.org" target="_blank">council@gnso.icann.org</a>><br>
<b>Reply-To: </b>Caitlin Tubergen <<a href="mailto:caitlin.tubergen@icann.org" target="_blank">caitlin.tubergen@icann.org</a>><br>
<b>Date: </b>Wednesday, February 14, 2024 at
10:07 AM<br>
<b>To: </b>"<a href="mailto:council@gnso.icann.org" target="_blank">council@gnso.icann.org</a>"
<<a href="mailto:council@gnso.icann.org" target="_blank">council@gnso.icann.org</a>><br>
<b>Cc: </b>Brian Gutterman <<a href="mailto:brian.gutterman@icann.org" target="_blank">brian.gutterman@icann.org</a>><br>
<b>Subject: </b>[council] Summary of domain
name renewal and expiration educational
resources (Feb Council Agenda Item 6)</span></p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<p class="MsoNormal">Dear Councilors,</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Further to Agenda Item 6 for
Thursday’s Council meeting, Next Steps for
Consideration of Expired Domain Deletion Policy
(“EDDP”) and Expired Registration Recovery Policy
(“ERRP”), please find a summary of the current
educational materials on domain name renewal and
expiration attached. </p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Brian Gutterman from ICANN org
will be providing an overview of the materials
during the Council meeting on Thursday.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Kind regards,</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Caitlin</p>
</div>
</div>
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