<div dir="ltr">I tend to lean towards James' point.<div><br></div><div>Do we need an ICANN meeting when most of ICANN community work is virtual? Maybe we need to have more structured and formal ways through which SOs and ACs can interact /meet over the month of the policy meeting and even towards an in person meeting. I don't see the rush of squeezing the meeting to one week. </div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, Apr 9, 2020 at 10:31 PM lists@icann.guru <lists@icann.guru> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div><div id="gmail-m_-6454170460521379810__MailbirdStyleContent" style="font-size:10pt;font-family:Arial;color:rgb(0,0,0)">
I dont feel that there is sufficient value in forcing folks who are already under real world stress to accomodate a multiday meeting which may or may not end up with people feeling obligated to stay up over the night or take time away from work or family for non core policy matters. Its not the time right now for discussions and info sharing. Yes our PDPs and Council work must continue but I would not fill the time with other discussions right now that are not 100% required. Its just not a stress the community needs at the moment.<div><br></div><div><span style="font-size:8pt"><b>---</b></span><div><span style="font-size:8pt"><b>James Gannon</b></span></div></div><blockquote type="cite" style="border-left-style:solid;border-width:1px;margin-top:20px;margin-left:0px;padding-left:10px">
<p style="color:rgb(170,170,170);margin-top:10px">On 08/04/2020 22:33:50, Stephanie E Perrin <<a href="mailto:stephanie.perrin@mail.utoronto.ca" target="_blank">stephanie.perrin@mail.utoronto.ca</a>> wrote:</p><div style="font-family:Arial,Helvetica,sans-serif">
<p>Any particular reason why, James?</p>
<p>Stephanie Perrin<br>
</p>
<div>On 2020-04-08 5:20 p.m., James Gannon
wrote:<br>
</div>
<blockquote type="cite">
<div>
<p class="MsoNormal"><span style="font-size:11pt" lang="EN-US">I would suggest cancelling ICANN68 entirely,
and supporting some PDP calls if needed.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"><u></u> <u></u></span></p>
<div>
<p class="MsoNormal"><span style="font-size:11pt;color:black" lang="EN-US">---</span><span style="color:black" lang="EN-US"><u></u><u></u></span></p>
</div>
<p class="MsoNormal"><b><span style="font-size:11pt;color:black" lang="EN-US">James Gannon</span></b><span style="font-size:11pt"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"><u></u> <u></u></span></p>
<div style="border-right:none;border-bottom:none;border-left:none;border-top:1pt solid rgb(181,196,223);padding:3pt 0cm 0cm">
<p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black">NCSG-Discuss
<a href="mailto:NCSG-DISCUSS@LISTSERV.SYR.EDU" target="_blank"><NCSG-DISCUSS@LISTSERV.SYR.EDU></a> on behalf of
Stephanie E Perrin
<a href="mailto:stephanie.perrin@MAIL.UTORONTO.CA" target="_blank"><stephanie.perrin@MAIL.UTORONTO.CA></a><br>
<b>Reply to: </b>Stephanie E Perrin
<a href="mailto:stephanie.perrin@MAIL.UTORONTO.CA" target="_blank"><stephanie.perrin@MAIL.UTORONTO.CA></a><br>
<b>Date: </b>Wednesday, 8 April 2020 at 18:17<br>
<b>To: </b><a href="mailto:NCSG-DISCUSS@LISTSERV.SYR.EDU" target="_blank">"NCSG-DISCUSS@LISTSERV.SYR.EDU"</a>
<a href="mailto:NCSG-DISCUSS@LISTSERV.SYR.EDU" target="_blank"><NCSG-DISCUSS@LISTSERV.SYR.EDU></a><br>
<b>Subject: </b>How Can NCSG get the most out of ICANN68?
Preparing for Virtual Meetings in the Future<u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11pt"><u></u> <u></u></span></p>
</div>
<p class="MsoNormal">Hi
everyone! I hope you are all keeping well and isolating
yourselves in this time of crisis! Best wishes to all of you
who are celebrating religious festivals this week remotely on
the Internet! We can do this, if we all stick together
virtually.<u></u><u></u></p>
<p class="MsoNormal" style="text-align:center" align="center">
<u></u><u></u></p>
<p class="MsoNormal">Given
the unprecedented chaos we are currently experiencing globally
as a result of Covid19, I think it is safe to say that most of
us are very grateful that ICANN67 was cancelled and converted
to a virtual meeting. We commend staff and leadership for
changing directions rapidly and managing to conduct our first
virtual meeting. However, if this is going to be our future
for ICANN 68 and potentially even ICANN 69, the NCSG/NPOC/NCUC
leadership team believes that we ought to brainstorm a bit and
try to figure out how we can reach our goals through this new
medium of the virtual public meeting.<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">ICANN
Org did a quick survey on feedback on the Cancun meeting, but
we have yet to come up with new ideas on how to do better next
time. The community leaders are planning for a virtual ICANN
68, and we would appreciate hearing from members how we can
better meet your needs. We do not need to “pave the
cow-path”, a virtual meeting is not the same as a public 2000
person meeting in a conference facility, it could be very
different, utilizing the best that technology can offer.
Unmeetings, webinars, extended discussion groups etc. are
possible. Please help us with your ideas in the attached
google document. The usual caveat applies in
brainstorming…..there are no silly questions, not ideas too
crazy to put forward. <u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><a href="https://docs.google.com/document/d/1OsSmNhKSAh1zYMYZuLuQn_gq2BCsWfz7MBS-dKsfIWI/edit?usp=sharing" target="_blank">https://docs.google.com/document/d/1OsSmNhKSAh1zYMYZuLuQn_gq2BCsWfz7MBS-dKsfIWI/edit?usp=sharing</a><u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">For
those who are unable to access Google docs, I have copied the
draft text below. Feel free to comment on the list, although
comments on the document would be preferred.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><b>Preparing
for Virtual Meetings in the Future</b><u></u><u></u></p>
<p class="MsoNormal"><b> </b><u></u><u></u></p>
<p class="MsoNormal">ICANN67
was successfully re-imagined at the last minute, and some of
the feedback that we obtained from NCSG members follows:<u></u><u></u></p>
<p><span style="font-family:Symbol">·</span> <span style="font-family:Symbol">
</span>Having all the meetings in a 09:00-17:00 period in one
time zone can make it very difficult for our members to attend
if they live in zones about 8 hours away<u></u><u></u></p>
<p><span style="font-family:Symbol">·</span> <span style="font-family:Symbol">
</span>Being able to follow parallel sessions depends on how
many devices one has, and how much available bandwidth. Zoom
is not the most user friendly interface for this kind of
toggling between meetings, it is certainly not as easy as face
to face, where we often can sit in one meeting and follow
another.<u></u><u></u></p>
<p><span style="font-family:Symbol">·</span> <span style="font-family:Symbol">
</span>Most folks think it is fair to have the next meeting in
the Kuala Lumpur time zone as it would have been, but many
more people will find that time zone challenging their
participation. We need to find a way to have them participate
or it will be a very small group in the meeting.<u></u><u></u></p>
<p><span style="font-family:Symbol">·</span> <span style="font-family:Symbol">
</span>Many of our members have day jobs and responsibilities
that prevent them from taking a whole week off during work
hours to participate remotely in the ICANN meeting. Now that
many are home self-isolating, possibly with children and
others to look after, it can be even more difficult,
particularly for those who have bandwidth challenges.<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">Here
are some of the real restraints that ICANN has indicated we
have to work with.<u></u><u></u></p>
<p><span style="font-family:Symbol">·</span> <span style="font-family:Symbol">
</span>Technical staff are in many cases working from home.
We cannot have an unlimited schedule, we have to stick to the
work day. There are strict limits to how many parallel
sessions we have.<u></u><u></u></p>
<p><span style="font-family:Symbol">·</span> <span style="font-family:Symbol">
</span>Translation will be limited as it was the last time,
for similar reasons.<u></u><u></u></p>
<p><span style="font-family:Symbol">·</span> <span style="font-family:Symbol">
</span>If NCSG decides to do more meetings, we will have to
juggle resources very carefully, as we do not have the staff
resources that others like ALAC do.<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">Here
are a few of the ideas we have come up with to try to mitigate
some of the downsides of a virtual meeting. Please add
yours! We are scheduling a two hour discussion meeting in a
week, to brainstorm about this so that leaders can provide
useful input to the meeting planning discussions.<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">Timing<u></u><u></u></p>
<p><span style="font-family:Symbol">·</span> <span style="font-family:Symbol">
</span>Do we need to cram the meeting into one week? Could we
instead have a month of ICANN regular webinars on policy
topics? (This is the policy meeting, after all).<u></u><u></u></p>
<p><span style="font-family:Symbol">·</span> <span style="font-family:Symbol">
</span>Can we arrange some kind of call to discuss topics that
were dealt with during that day, for the folks who are in
difficult other time zones?<u></u><u></u></p>
<p><span style="font-family:Symbol">·</span> <span style="font-family:Symbol">
</span>Can our regional groups in NCUC help us arrange some
kind of engagement activities in parallel?<u></u><u></u></p>
<p class="MsoNormal">Engagement<u></u><u></u></p>
<p><span style="font-family:Symbol">·</span> <span style="font-family:Symbol">
</span>Let’s be honest, it is hard to beat face to face for
engaging new members. How can we sustain the interest in NCSG
work when we are virtual for 2/3 of this year, if not 3/3?
Can the regions create more buzz with some virtual
non-meetings, google hangouts, zoom webinars, etc.?<u></u><u></u></p>
<p><span style="font-family:Symbol">·</span> <span style="font-family:Symbol">
</span>Does ICANN have regional resources that can help us
with this effort? If so, who are the contact points?<u></u><u></u></p>
<p><span style="font-family:Symbol">·</span> <span style="font-family:Symbol">
</span>What training shall we engage in? We had plans to do
some face to face work in leadership training, and are working
on making that virtual. What do members think we need to do
here?<u></u><u></u></p>
<p><span style="font-family:Symbol">·</span> <span style="font-family:Symbol">
</span>Outreach in the region will be tough, with no face to
face meeting. Can Asia-Pacific members help move us forward
on local engagement?<u></u><u></u></p>
<p class="MsoNormal">Cross
Community Interaction<u></u><u></u></p>
<p><span style="font-family:Symbol">·</span> <span style="font-family:Symbol">
</span>At the last meeting, our regular meetings with
contracted parties and the public safety group were
cancelled. We had some interaction with ALAC, but it was not
a major focus. This time we should get ahead of planning and
propose some group meetings to share perspectives on some key
issues.<u></u><u></u></p>
<p class="MsoNormal">Content<u></u><u></u></p>
<p><span style="font-family:Symbol">·</span> <span style="font-family:Symbol">
</span>This is the policy meeting, so we need to have some
deep dives into what is going on in the various policy
arenas. Possible topics for webinars followed by discussions
include<u></u><u></u></p>
<p style="margin-left:72pt">o The human
rights cross community group<u></u><u></u></p>
<p style="margin-left:72pt">o EPDP (it’s
true, it never ends…)<u></u><u></u></p>
<p style="margin-left:72pt">o Rights
protection measures<u></u><u></u></p>
<p style="margin-left:72pt">o Mandatory
reviews<u></u><u></u></p>
<p style="margin-left:72pt">o Sub pro<u></u><u></u></p>
<p style="margin-left:72pt"> <u></u><u></u></p>
<p style="margin-left:72pt"> <u></u><u></u></p>
<p>Please suggest your ideas on how to
make this next meeting work for you!<u></u><u></u></p>
<p> <u></u><u></u></p>
<p> <u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p> <u></u><u></u></p>
</div>
</blockquote>
</div></blockquote>
</div></div></blockquote></div><br clear="all"><div><br></div>-- <br><div dir="ltr" class="gmail_signature"><div dir="ltr"><div><br><div><font style="font-family:"comic sans ms",sans-serif" size="2" face="arial, helvetica, sans-serif">Best regards.<br>
</font></div>
<div><font style="font-family:"comic sans ms",sans-serif" size="2" face="arial, helvetica, sans-serif"><font face="arial, helvetica, sans-serif">Liz.</font><br>
</font></div>
<font size="2"><font style="font-family:"comic sans ms",sans-serif" face="arial, helvetica, sans-serif"><br>
P<font face="arial, helvetica, sans-serif">GP ID: </font>0x1F3488BF</font></font></div></div></div>