<html><head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
</head>
<body>
<p>
</p>
<p class="MsoNormal" align="left">Hi everyone! I hope you are all
keeping well and isolating yourselves in this time of crisis!
Best wishes to all of you who are celebrating religious festivals
this week remotely on the Internet! We can do this, if we all
stick together virtually.<br>
</p>
<p class="MsoNormal" style="text-align:center" align="center"> </p>
<p class="MsoNormal">Given the unprecedented chaos we are currently
experiencing
globally as a result of Covid19, I think it is safe to say that
most of us are
very grateful that ICANN67 was cancelled and converted to a
virtual
meeting.<span style="mso-spacerun:yes"> </span>We commend staff
and leadership
for changing directions rapidly and managing to conduct our first
virtual
meeting.<span style="mso-spacerun:yes"> </span>However, if this
is going to be
our future for ICANN 68 and potentially even ICANN 69, the
NCSG/NPOC/NCUC leadership
team believes that we ought to brainstorm a bit and try to figure
out how we
can reach our goals through this new medium of the virtual public
meeting.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">ICANN Org did a quick survey on feedback on the
Cancun meeting, but we have yet to come up with new ideas on how
to do better next time.<span style="mso-spacerun:yes">
</span>The community leaders are planning for a virtual ICANN 68,
and we would
appreciate hearing from members how we can better meet your needs.<span style="mso-spacerun:yes"> </span>We do not need to “pave the
cow-path”, a
virtual meeting is not the same as a public 2000 person meeting in
a conference
facility, it could be very different, utilizing the best that
technology can
offer.<span style="mso-spacerun:yes"> </span>Unmeetings,
webinars, extended
discussion groups etc. are possible.<span style="mso-spacerun:yes">
</span>Please help us with your ideas in the attached google
document.<span style="mso-spacerun:yes"> </span>The usual caveat
applies in brainstorming…..there
are no silly questions, not ideas too crazy to put forward.<span style="mso-spacerun:yes"> <br>
</span></p>
<p class="MsoNormal"><span style="mso-spacerun:yes"><br>
</span></p>
<p class="MsoNormal"><span style="mso-spacerun:yes"><a class="moz-txt-link-freetext" href="https://docs.google.com/document/d/1OsSmNhKSAh1zYMYZuLuQn_gq2BCsWfz7MBS-dKsfIWI/edit?usp=sharing">https://docs.google.com/document/d/1OsSmNhKSAh1zYMYZuLuQn_gq2BCsWfz7MBS-dKsfIWI/edit?usp=sharing</a></span></p>
<p class="MsoNormal"><span style="mso-spacerun:yes"><br>
</span></p>
<p class="MsoNormal"><span style="mso-spacerun:yes">For those who
are unable to access Google docs, I have copied the draft text
below. Feel free to comment on the list, although comments on
the document would be preferred.</span></p>
<p class="MsoNormal"><span style="mso-spacerun:yes"><br>
</span></p>
<p class="MsoNormal"><span style="mso-spacerun:yes"><br>
</span></p>
<p class="MsoNormal"><br>
<span style="mso-spacerun:yes">
</span></p>
<p class="MsoNormal"><b>Preparing for Virtual Meetings in the Future</b></p>
<p class="MsoNormal"><b> </b></p>
<p class="MsoNormal">ICANN67 was successfully re-imagined at the
last minute, and
some of the feedback that we obtained from NCSG members follows:</p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-18.0pt;mso-list:l0 level1 lfo1"><span style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span>Having all the meetings in a 09:00-17:00
period
in one time zone can make it very difficult for our members to
attend if they
live in zones about 8 hours away</p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-18.0pt;mso-list:l0 level1 lfo1"><span style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span>Being able to follow parallel sessions
depends
on how many devices one has, and how much available bandwidth.<span style="mso-spacerun:yes"> </span>Zoom is not the most user
friendly interface
for this kind of toggling between meetings, it is certainly not as
easy as face
to face, where we often can sit in one meeting and follow another.</p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-18.0pt;mso-list:l0 level1 lfo1"><span style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span>Most folks think it is fair to have the
next
meeting in the Kuala Lumpur time zone as it would have been, but
many more
people will find that time zone challenging their participation.<span style="mso-spacerun:yes"> </span>We need to find a way to have
them
participate or it will be a very small group in the meeting.</p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-18.0pt;mso-list:l0 level1 lfo1"><span style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span>Many of our members have day jobs and
responsibilities that prevent them from taking a whole week off
during work
hours to participate remotely in the ICANN meeting.<span style="mso-spacerun:yes"> </span>Now that many are home
self-isolating,
possibly with children and others to look after, it can be even
more difficult,
particularly for those who have bandwidth challenges.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Here are some of the real restraints that ICANN
has
indicated we have to work with.</p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-18.0pt;mso-list:l4 level1 lfo2"><span style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span>Technical staff are in many cases working
from
home.<span style="mso-spacerun:yes"> </span>We cannot have an
unlimited
schedule, we have to stick to the work day.<span style="mso-spacerun:yes">
</span>There are strict limits to how many parallel sessions we
have.</p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-18.0pt;mso-list:l4 level1 lfo2"><span style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span>Translation will be limited as it was the
last
time, for similar reasons.</p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-18.0pt;mso-list:l4 level1 lfo2"><span style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span>If NCSG decides to do more meetings, we
will
have to juggle resources very carefully, as we do not have the
staff resources
that others like ALAC do.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Here are a few of the ideas we have come up
with to try to
mitigate some of the downsides of a virtual meeting.<span style="mso-spacerun:yes"> </span>Please add yours!<span style="mso-spacerun:yes"> </span>We are scheduling a two hour
discussion
meeting in a week, to brainstorm about this so that leaders can
provide useful
input to the meeting planning discussions.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Timing</p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-18.0pt;mso-list:l3 level1 lfo3"><span style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span>Do we need to cram the meeting into one
week?<span style="mso-spacerun:yes"> </span>Could we instead
have a month of
ICANN regular webinars on policy topics? (This is the policy
meeting, after
all).</p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-18.0pt;mso-list:l3 level1 lfo3"><span style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span>Can we arrange some kind of call to
discuss
topics that were dealt with during that day, for the folks who are
in difficult
other time zones?</p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-18.0pt;mso-list:l3 level1 lfo3"><span style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span>Can our regional groups in NCUC help us
arrange
some kind of engagement activities in parallel?</p>
<p class="MsoNormal">Engagement</p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-18.0pt;mso-list:l1 level1 lfo4"><span style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span>Let’s be honest, it is hard to beat face
to face
for engaging new members.<span style="mso-spacerun:yes"> </span>How
can we
sustain the interest in NCSG work when we are virtual for 2/3 of
this year, if
not 3/3?<span style="mso-spacerun:yes"> </span>Can the regions
create more
buzz with some virtual non-meetings, google hangouts, zoom
webinars, etc.?</p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-18.0pt;mso-list:l1 level1 lfo4"><span style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span>Does ICANN have regional resources that
can help
us with this effort? If so, who are the contact points?</p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-18.0pt;mso-list:l1 level1 lfo4"><span style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span>What training shall we engage in?<span style="mso-spacerun:yes"> </span>We had plans to do some face
to face work in
leadership training, and are working on making that virtual.<span style="mso-spacerun:yes"> </span>What do members think we need
to do here?</p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-18.0pt;mso-list:l1 level1 lfo4"><span style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span>Outreach in the region will be tough,
with no
face to face meeting.<span style="mso-spacerun:yes"> </span>Can
Asia-Pacific
members help move us forward on local engagement?</p>
<p class="MsoNormal">Cross Community Interaction</p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;mso-list:l2
level1 lfo6"><span style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span>At the last meeting, our regular meetings
with
contracted parties and the public safety group were cancelled.<span style="mso-spacerun:yes"> </span>We had some interaction with
ALAC, but it was
not a major focus.<span style="mso-spacerun:yes"> </span>This
time we should
get ahead of planning and propose some group meetings to share
perspectives on
some key issues.</p>
<p class="MsoNormal">Content</p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-18.0pt;mso-list:l5 level1 lfo5"><span style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span>This is the policy meeting, so we need to
have
some deep dives into what is going on in the various policy
arenas.<span style="mso-spacerun:yes"> </span>Possible topics
for webinars followed by
discussions include</p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:72.0pt;mso-add-space:
auto;text-indent:-18.0pt;mso-list:l5 level2 lfo5"><span style="font-family:"Courier
New";mso-fareast-font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times
New Roman"">
</span></span></span>The human rights cross community group</p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:72.0pt;mso-add-space:
auto;text-indent:-18.0pt;mso-list:l5 level2 lfo5"><span style="font-family:"Courier
New";mso-fareast-font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times
New Roman"">
</span></span></span>EPDP (it’s true, it never ends…)</p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:72.0pt;mso-add-space:
auto;text-indent:-18.0pt;mso-list:l5 level2 lfo5"><span style="font-family:"Courier
New";mso-fareast-font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times
New Roman"">
</span></span></span>Rights protection measures</p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:72.0pt;mso-add-space:
auto;text-indent:-18.0pt;mso-list:l5 level2 lfo5"><span style="font-family:"Courier
New";mso-fareast-font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times
New Roman"">
</span></span></span>Mandatory reviews</p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:72.0pt;mso-add-space:
auto;text-indent:-18.0pt;mso-list:l5 level2 lfo5"><span style="font-family:"Courier
New";mso-fareast-font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times
New Roman"">
</span></span></span>Sub pro</p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:72.0pt;mso-add-space:
auto"> </p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:72.0pt;mso-add-space:
auto"> </p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto">Please
suggest your ideas on how to make this next meeting work for you!</p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:0cm;mso-add-space:auto"> </p>
<p class="MsoListParagraphCxSpLast" style="margin-left:0cm;mso-add-space:auto"> </p>
<p class="MsoNormal"> </p>
<p class="MsoNormal"> </p>
<p class="MsoListParagraph"> </p>
<p class="MsoNormal"><span style="mso-spacerun:yes">
<style>
<!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;
mso-font-charset:2;
mso-generic-font-family:decorative;
mso-font-pitch:variable;
mso-font-signature:3 268435456 0 0 -2147483647 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;
mso-font-charset:0;
mso-generic-font-family:roman;
mso-font-pitch:variable;
mso-font-signature:-536870145 1107305727 0 0 415 0;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;
mso-font-charset:0;
mso-generic-font-family:swiss;
mso-font-pitch:variable;
mso-font-signature:-536859905 -1073732485 9 0 511 0;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{mso-style-unhide:no;
mso-style-qformat:yes;
mso-style-parent:"";
margin:0cm;
margin-bottom:.0001pt;
mso-pagination:widow-orphan;
font-size:12.0pt;
font-family:"Calibri",sans-serif;
mso-ascii-font-family:Calibri;
mso-ascii-theme-font:minor-latin;
mso-fareast-font-family:Calibri;
mso-fareast-theme-font:minor-latin;
mso-hansi-font-family:Calibri;
mso-hansi-theme-font:minor-latin;
mso-bidi-font-family:"Times New Roman";
mso-bidi-theme-font:minor-bidi;}
p.MsoListParagraph, li.MsoListParagraph, div.MsoListParagraph
{mso-style-priority:34;
mso-style-unhide:no;
mso-style-qformat:yes;
margin-top:0cm;
margin-right:0cm;
margin-bottom:0cm;
margin-left:36.0pt;
margin-bottom:.0001pt;
mso-add-space:auto;
mso-pagination:widow-orphan;
font-size:12.0pt;
font-family:"Calibri",sans-serif;
mso-ascii-font-family:Calibri;
mso-ascii-theme-font:minor-latin;
mso-fareast-font-family:Calibri;
mso-fareast-theme-font:minor-latin;
mso-hansi-font-family:Calibri;
mso-hansi-theme-font:minor-latin;
mso-bidi-font-family:"Times New Roman";
mso-bidi-theme-font:minor-bidi;}
p.MsoListParagraphCxSpFirst, li.MsoListParagraphCxSpFirst, div.MsoListParagraphCxSpFirst
{mso-style-priority:34;
mso-style-unhide:no;
mso-style-qformat:yes;
mso-style-type:export-only;
margin-top:0cm;
margin-right:0cm;
margin-bottom:0cm;
margin-left:36.0pt;
margin-bottom:.0001pt;
mso-add-space:auto;
mso-pagination:widow-orphan;
font-size:12.0pt;
font-family:"Calibri",sans-serif;
mso-ascii-font-family:Calibri;
mso-ascii-theme-font:minor-latin;
mso-fareast-font-family:Calibri;
mso-fareast-theme-font:minor-latin;
mso-hansi-font-family:Calibri;
mso-hansi-theme-font:minor-latin;
mso-bidi-font-family:"Times New Roman";
mso-bidi-theme-font:minor-bidi;}
p.MsoListParagraphCxSpMiddle, li.MsoListParagraphCxSpMiddle, div.MsoListParagraphCxSpMiddle
{mso-style-priority:34;
mso-style-unhide:no;
mso-style-qformat:yes;
mso-style-type:export-only;
margin-top:0cm;
margin-right:0cm;
margin-bottom:0cm;
margin-left:36.0pt;
margin-bottom:.0001pt;
mso-add-space:auto;
mso-pagination:widow-orphan;
font-size:12.0pt;
font-family:"Calibri",sans-serif;
mso-ascii-font-family:Calibri;
mso-ascii-theme-font:minor-latin;
mso-fareast-font-family:Calibri;
mso-fareast-theme-font:minor-latin;
mso-hansi-font-family:Calibri;
mso-hansi-theme-font:minor-latin;
mso-bidi-font-family:"Times New Roman";
mso-bidi-theme-font:minor-bidi;}
p.MsoListParagraphCxSpLast, li.MsoListParagraphCxSpLast, div.MsoListParagraphCxSpLast
{mso-style-priority:34;
mso-style-unhide:no;
mso-style-qformat:yes;
mso-style-type:export-only;
margin-top:0cm;
margin-right:0cm;
margin-bottom:0cm;
margin-left:36.0pt;
margin-bottom:.0001pt;
mso-add-space:auto;
mso-pagination:widow-orphan;
font-size:12.0pt;
font-family:"Calibri",sans-serif;
mso-ascii-font-family:Calibri;
mso-ascii-theme-font:minor-latin;
mso-fareast-font-family:Calibri;
mso-fareast-theme-font:minor-latin;
mso-hansi-font-family:Calibri;
mso-hansi-theme-font:minor-latin;
mso-bidi-font-family:"Times New Roman";
mso-bidi-theme-font:minor-bidi;}
.MsoChpDefault
{mso-style-type:export-only;
mso-default-props:yes;
font-family:"Calibri",sans-serif;
mso-ascii-font-family:Calibri;
mso-ascii-theme-font:minor-latin;
mso-fareast-font-family:Calibri;
mso-fareast-theme-font:minor-latin;
mso-hansi-font-family:Calibri;
mso-hansi-theme-font:minor-latin;
mso-bidi-font-family:"Times New Roman";
mso-bidi-theme-font:minor-bidi;}size:612.0pt 792.0pt;
margin:72.0pt 72.0pt 72.0pt 72.0pt;
mso-header-margin:35.4pt;
mso-footer-margin:35.4pt;
mso-paper-source:0;}
div.WordSection1
{page:WordSection1;}mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;
font-family:Wingdings;}
ol
{margin-bottom:0cm;}
ul
{margin-bottom:0cm;}</style></span></p>
<p>
<style>
<!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;
mso-font-charset:0;
mso-generic-font-family:roman;
mso-font-pitch:variable;
mso-font-signature:-536870145 1107305727 0 0 415 0;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;
mso-font-charset:0;
mso-generic-font-family:swiss;
mso-font-pitch:variable;
mso-font-signature:-536859905 -1073732485 9 0 511 0;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{mso-style-unhide:no;
mso-style-qformat:yes;
mso-style-parent:"";
margin:0cm;
margin-bottom:.0001pt;
mso-pagination:widow-orphan;
font-size:12.0pt;
font-family:"Calibri",sans-serif;
mso-ascii-font-family:Calibri;
mso-ascii-theme-font:minor-latin;
mso-fareast-font-family:Calibri;
mso-fareast-theme-font:minor-latin;
mso-hansi-font-family:Calibri;
mso-hansi-theme-font:minor-latin;
mso-bidi-font-family:"Times New Roman";
mso-bidi-theme-font:minor-bidi;}
.MsoChpDefault
{mso-style-type:export-only;
mso-default-props:yes;
font-family:"Calibri",sans-serif;
mso-ascii-font-family:Calibri;
mso-ascii-theme-font:minor-latin;
mso-fareast-font-family:Calibri;
mso-fareast-theme-font:minor-latin;
mso-hansi-font-family:Calibri;
mso-hansi-theme-font:minor-latin;
mso-bidi-font-family:"Times New Roman";
mso-bidi-theme-font:minor-bidi;}size:612.0pt 792.0pt;
margin:72.0pt 72.0pt 72.0pt 72.0pt;
mso-header-margin:36.0pt;
mso-footer-margin:36.0pt;
mso-paper-source:0;}
div.WordSection1
{page:WordSection1;}</style></p>
</body>
</html>
-->