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<div class="moz-forward-container">For those who had questions re
Westlake and the bidding process, it was raised at GNSO. Here is
the answer.<br>
Stephanie Perrin<br>
<br>
-------- Forwarded Message --------
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE">Subject:
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<td>[council] Follow up items from GNSO Council Meeting on
24 September</td>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE">Date: </th>
<td>Mon, 28 Sep 2015 19:26:02 +0000</td>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE">From: </th>
<td>Larisa B. Gurnick <a class="moz-txt-link-rfc2396E" href="mailto:larisa.gurnick@icann.org"><larisa.gurnick@icann.org></a></td>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE">To: </th>
<td><a class="moz-txt-link-abbreviated" href="mailto:council@gnso.icann.org">council@gnso.icann.org</a> <a class="moz-txt-link-rfc2396E" href="mailto:council@gnso.icann.org"><council@gnso.icann.org></a></td>
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<th align="RIGHT" nowrap="nowrap" valign="BASELINE">CC: </th>
<td>Jen Wolfe (<a class="moz-txt-link-abbreviated" href="mailto:jwolfe@wolfedomain.com">jwolfe@wolfedomain.com</a>)
<a class="moz-txt-link-rfc2396E" href="mailto:jwolfe@wolfedomain.com"><jwolfe@wolfedomain.com></a></td>
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<p class="MsoNormal"><span style="color:black">Dear members of
the GNSO Council,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">I understand that
there were some questions raised at your meeting on 24
September in connection with the briefing on the GSNO
Review, and staff would like to provide additional
clarifying information.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:#1F497D">Competitive
Bidding Process and Selection of Independent Examiner<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:black">In connection
with the open competitive bidding process used to select the
independent examiner, a total of 7 proposals were submitted.
All bids were reviewed and evaluated for all data
responsive to the RFP, not just the low bid. Price was one
of many considerations. Bids received ranged from less than
$50,000 to over $1 million, with the lowest and highest
representing significant outliers. Westlake’s bid pricing
was in the median range when adjusting for the significant
outliers. Once all bids were evaluated, Westlake was
selected as the most qualified consultant relative to, but
not limited to, the following high level selection criteria:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"
style="margin-left:.5in;text-autospace:none"><span
style="color:black">1) Understanding of the assignment
<o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-left:.5in;text-autospace:none"><span
style="color:black">2) Knowledge and expertise<o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-left:1.0in;text-autospace:none"><span
style="color:black">a. Demonstrated experience in conducting
broadly similar examinations
<o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-left:1.0in;text-autospace:none"><span
style="color:black">b. Not-for-profit experience
<o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-left:1.0in;text-autospace:none"><span
style="color:black">c. Basic knowledge of ICANN
<o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-left:1.0in;text-autospace:none"><span
style="color:black">d. Geographic and cultural diversity,
multilingualism, gender balance
<o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-left:1.0in;text-autospace:none"><span
style="color:black">e. Suitability of proposed CVs
<o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-left:.5in;text-autospace:none"><span
style="color:black">3) Proposed methodology<o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-left:1.0in;text-autospace:none"><span
style="color:black">a. Work organization, project management
approach, timelines
<o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-left:1.0in;text-autospace:none"><span
style="color:black">b. Suitability of tools and methods or
work
<o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-left:1.0in;text-autospace:none"><span
style="color:black">c. Clarity of deliverables
<o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-left:.5in;text-autospace:none"><span
style="color:black">4) Flexibility, including but not
limited to meeting the timeline
<o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-left:.5in;text-autospace:none"><span
style="color:black">5) Reference checks
<o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-left:.5in;text-autospace:none"><span
style="color:black">6) Financial value
<o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-left:.5in;text-autospace:none"><span
style="color:black">7) Conflict of Interest
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">=> Additional
information about the
<a moz-do-not-send="true"
href="http://www.icann.org/en/news/announcements/announcement-22apr14-en.htm"><span
style="color:#0563C1">RFP</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">=> GNSO Review
<a moz-do-not-send="true"
href="https://community.icann.org/x/zbXhAg">
<span style="color:#0563C1">FAQs</span></a> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Staff is
available to provide the GNSO Council a more complete
overview of how the competitive bidding/RFP process
functions, including what information is required to be kept
confidential for the benefit of the process’ integrity.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"> </span><span
style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:#1F497D">Review
Methodology<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:black">The methodology
used for the GNSO Review followed best practices and
professional standards for independence, proficiency and due
professional care. The current GNSO Review achieved 178
completed 360 Survey responses and 40 one-on-one interviews,
compared with an average of 71 survey responses and 60
interviews for prior Organizational Reviews. Information
was collected through a variety of means – online 360 Survey
with quantitative and qualitative aspects, one-on-one
interviews that resulted in twice as many individuals
interviewed as originally planned, extensive desk review of
documents and in-person observations during three ICANN
meetings. Additionally, Westlake participated in the
majority of the 21 GNSO Review Working Party calls and 23
public sessions held at ICANN meetings and considered
feedback provided by the GNSO Review Working Party as well
as by others through formal public comment process and
other feedback means.
</span>The Independent Examiner provided their rationale in
response to community feedback throughout the process<span
style="color:#1F497D">
</span><span style="color:black">(for example, see</span><span
style="color:#1F497D">
<a moz-do-not-send="true"
href="https://community.icann.org/download/attachments/56136596/GNSO%20Review%20Recommendations%20-%20changes%20from%20Draft%20to%20Final%20Report.pdf?version=1&modificationDate=1443222114000&api=v2"><span
style="color:#0563C1">Comparison Chart</span></a>)</span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">=> Detailed
information on Review Methodology is included in the
<a moz-do-not-send="true"
href="https://www.icann.org/en/system/files/files/gnso-review-final-15sep15-en.pdf"><span
style="color:#0563C1">Final Report</span></a>, Section 3
(pages 24-30).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Thank you for
your continued interest and support of this important
accountability mechanism.<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri
Light",sans-serif">Larisa B. Gurnick<o:p></o:p></span></b></p>
<p class="MsoNormal">Director, Strategic Initiatives<o:p></o:p></p>
<p class="MsoNormal">Mobile: 1 310 383-8995<o:p></o:p></p>
<p class="MsoNormal">Skype: larisa.gurnick<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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